R-0615-76 RESOLUTION N0. 615
A RESOLUTION ADOPTING RULES OF ORDER AND PROCEDURE
OF THE VILLAGE COUNCIL OF MIAMI SHORES; DESIGNATING
TIME AND PLACE FOR REGULAR MEETINGS THEREOF; AUTHOR-
IZING SPECIAL MEETINGS AND PROVIDING FOR MEANS TO
SUSPEND RULES OF ORDER.
BE IT RESOLVED BY MIAMI SHORES VILLAGE:
Section 1. There exists a need to fix rules of order
and procedure governing the meetings of the Miami Shores Village
Council in order to promote order and efficiency in the conduct
of Council business.
Section 2. That for the purposes hereinabove stated,
all meetings of the Miami Shores Village Council, either regular
or special, shall be governed by the following rules.
MEETINGS OF COUNCIL
1. At the first meeting after each election, as provided
for in the Miami Shores Village Charter, the Council shall elect
one of its members to serve as Mayor and another member to serve
as Acting Mayor, who shall serve in the absence of the Mayor.
The Acting Mayor shall, in the absence of the Mayor, perform the
duties of the Mayor.
2. With the above exception, the Village Council shall
meet regularly on the first and third Tuesdays of each month
at the hour of 7:30 o' clock p.m. in the Council Chamber at the
Miami Shores Village Hall.
3. The Council may, by a majority vote, adjourn any meet-
ing in order to reconvene at another Village owned building for
the purpose of conducting a meeting requiring a greater seating
capacity.
4. All meetings of the Council shall be open to the public,
and notice of said meeting shall be posted at the Village Hall
and may be advertised in a paper of general circulation serving
Miami Shores Village.
5. Special meetings or work sessions may be held on the
call of two or more Council members. Calling of special meet-
ings or work sessions shall be by twelve (12) hours advance
notice of said meetings, which notice shall be made orally, by
mail, or by written notice left at the residence of Council
members.
6. As soon after the hour of meeting as there shall be
a quorum present, the presiding officer shall call the meeting
to order. A quorum shall be comprised of not less than three (3)
Council members.
7 . If there is no quorum present within one hour after
the time fixed for any meeting, said meeting shall stand adjourned.
8. Upon calling the meeting to order, the presiding
officer shall call for the invocation, to be followed by the
pledge of allegiance to the flag.
9. The first order of business shall be the reading of
the minutes of the next preceding meeting in order to correct
errors or omissions, and, upon approval thereof, same shall be
signed by the presiding officer. The minutes as presented may
be approved by a unanimous vote without the reading thereof.
10. By a unanimous vote, the Council may consider any
subject out of order.
11. The presiding officer shall preserve order at all
meetings.
12. If the Mayor decides to vacate the chair for any
purpose, the Acting Mayor shall thereupon preside. In the
event the Acting Mayor desires to vacate the chair, he shall
appoint another Councilman to preside in his absence.
13. Any person, including members of the Council, desiring
to speak for any purpose shall first be recognized by the Chair.
14. When two or more members of the Council address the
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Chair to speak, the Mayor shall first recognize the member of
the Council who, in his opinion, first addressed the Chair.
15. The presiding officer shall assure that every member
present in the Council Chamber shall vote on every motion, unless
the Council shall have excused that member, because he is per-
sonally involved in the question.
16. Any member of the public wishing to be heard shall
stand, upon being recognized by the Chair, state his or her name
and address for the record, and address the statement or question
to the Chair. The presiding officer may answer said question, or,
in the alternate, may determine which Council member desires to
answer same. No person shall interrupt another while speaking
if the speaker has been duly recognized by the Chair. A Council
member recognized by the Chair has the floor until he relinquishes
the same.
17. Any Council member, upon recognition by the Chair,
may request the question or motion under discussion to be read
at any time during debate.
18. Any one or more of these rules may be temporarily
suspended by a vote of the majority of Council members present
at a duly constituted meeting.
19. These rules shall prevail in the event of a conflict
between these rules and Robert' s Rules of Order.
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Section 3. This resolution to be effective immediately
upon adoption.
PASSED AND ADOPTED this 5th day of October ,
1976. Z�U<�
Mayor
Village Clerk
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