O-508-87 ORD I NANCE NO. 508-87
An Ordinance of Miami Shores Village, Florida providing
for an equitable travel policy for Village employees;
defining the phrase traveler ; vesting authorization for
travel with the Village Manager ; providing equitable per
them and subsistence allowances; providing rules for
transportation ; authorizing advance payments ; and
providing reimbursement for Incidental expenses.
BE IT ORDAINED BY THE VILLAGE COUNCIL OF MIAMI SHORES FLORIDA:
Section 1 Definition
"Travelers" shall be defined as' public officers such as
mayor , council member , Village manager , and Village attorney, and
public employees, such as those employed by the Village manager to
fill budgeted positions and others whose travel has been previously
approved by the Village manager .
Section 2 Authorization
Authorization for reimbursement of travel must be
approved In writing by the Village manager In advance. Travel funds
must be available In the appropriation account of the department
prior to Incurring any travel expenses.
Section 3 General provisions
Individuals authorized to travel for the Village will be
permitted transportation, per them and subsistence allowance and
the usual ordinary and Incidental expenditures as defined In
section 7.
Section 4 Per diem and subsistence allowance
For purposes of reimbursement , rates and methods of
calculation of per diem subsistence allowances shall be divided
Into one of the following groups. The Village Manager may reduce
the prescribed minimum rate should It be determined that the
maximum allowable rate Is not justified by travel .
a. All travelers may be allowed for subsistence when
traveling out of the state either of the following :
1 . Up to fifty dollars ($50.00) per diem; or
2 . Up to the amounts permitted In subsection (c) of this
section for meals, plus actual expenses for lodging as
substantiated by paid bills .
b. All travelers may be allowed subsistence when
traveling In state either of the following :
1 . Up to thirty-five dollars ($35.00) per diem; or
2 . Up to the amount permitted In subsection (c) of this
section for meals, plus actual expenses for lodging as
substantiated by paid bills .
c. All travelers may be allowed for subsistence while on
travel not requiring an overnight stay on official
business, or If not selecting the per them rate, the
following amounts:
Breakfast - Four dollars ($4.00) ;
Lunch Six dollars ($8 .00) ;
Dinner Twelve dollars ($12 .00) ;
d . An out-of-state or In-state traveler may be reimbursed
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for actual expenses. Actual 'penses shall be
subs- tiated by paid bills.
Section 5 Rules for transportation
All travel must be by usual travel route. When a person
travels by an Indirect route for his own convenience, any extra
cost shall be based only on such charges that would be Incurred by
the usually traveled route.
The use of a privately owned vehicle for official travel
In lieu of publicly owned vehicles or common carrier may be
authorized by the Village manager . Whenever travel Is by privately
owned vehicle, upon the determination of the Village manager , the
traveler shall be entitled to either a mileage allowance at a rate
not to exceed twenty cents ($0.20) per mile or to the common
carrier rate for such travel , whichever Is less.
Section 6 Advance payment
Employees performing travel for official purposes may
draw an advance on their estimated expenditures. The
amount shall be subject to the approval of the Village
manager .
Section 7 Incidental expenses
The following Incidental expenses of the traveler may be
reimbursed :
a. Taxi or other miscellaneous transportation ;
b. Ferry fares, bridge, road and tunnel tolls;
c. Storage or parking fees;
d . Business communication expense; and
e. Conference registration fees .
Section 8
This ordinance shall become effective on the date of
adoption .
4th August
Approved on first reading this day of 1987.
Approved and adopted on second reading this 18th day of
1987.
4S p e r4o)'*��
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Mayor
Aria Claytbn
Deputy Village Clerk
..........................
Wil I'l ani Fann
Village Attbrney
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