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O-369-72 ORDINANCE NO. 369 AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1972, AND FIXING THE 1972 TAX LEVY OF MIAMI SHORES VILLAGE. BE IT ORDAINED BY MIAMI SHORES VILLAGE: Section 1. That the operating budget of Miami Shores Village, Florida, for the fiscal year October 1, 1972 thru September 30, 1973, in the aggregate amount of $2, 247, 500. 00 (general operating and golf course) is hereby approved, adopted and ratified, and the budgeted expenditures (copies of which are made a part hereof) are hereby appropriated. Section 2. That the millage required to be levied to raise the amounts necessary to provide funds for said general operating budget is hereby fixed at . 0055. Section 3. That in compliance with the Metropolitan Dade County Charter the said millage of . 0055 is hereby certified to the County Manager for levying and collecting taxes on the Dade County 1972 assessment roll for Miami Shores Village. Section 4. This ordinance shall become effective October 1, 1972. PASSED AND ADOPTED this Z8th day of September, 1972. Elwood Jones Mayor ATTEST: Village Clerk MIAMI SHORES VILLAGE9 FLORIDA .1972-73 Budget -INDEX VILLAGE COUNTRY CLUB Page Page Building & Zoning 6 Administrative 22 Council 3 Bar Operations 25 Finance 7 Club House 23 Fire 14 Course Maintenance 27 Inspection Station 13 Dining Room 24 Legal 4 Golf Activities 26 Library 20 Revenues, Lot Cleaning 18 Appropriations 21 Manager 5 Swimming Pool 28 Municipal Court 10 Tennis Courts 29 Non-Dept. Exp. 11 Parks 15 MISCELLANEOUS DATA: Personnel 8 Police 12 Statistical Data Property Assessments 1 Village Debt §chedule Revenues, Golf Course Debt Schedule Appropriations 2 Golf Course Memberships & Use Recreation 19 Dining Room Oper. Statements Streets 16 Bar Oper. Statements Village Hall 9 Waste 17 MIAMI SHORES VILLAGE SCHEDULE OF PROPERTY ASSESSMENTS 1971 1972 Estimated Estimated Assessment Taxes at Assessment Taxes at REAL ESTATE Value 5 mills Vaj�e 5.50 mills Land Value Improvement Value Total Value Less Exemptions Non—exempt Value 8593469647.00 4269733.00 930579004.00 5139464.00 Less Discounts 17,069.00 20,539.00 Total Real Estate Taxes �099664sOO 4929925.00 PERSONAL PROPERTY Commercial Value Residential Value Total Value 5�6579690.00 289288.00 691819230.00 33,997.00 Less Discounts 1,132.00 1,360.00 Total Pers. Prop. Taxes 279156.00 329637.00 91,004.337.00 99,538,234.00 TOTAL REAL & PERS. PROPERTY TAX 436,820.00 525 562.00 General Budget 19496.000.00 Country Club Budget 7439000.00 One Mill produces 95,556.00 (2) MIAMI SHORES VILLAGE BUDGET October 1, .1972 to September 30, 1973 REVENUE Actual Budget Estimated 1920-71 1971-72 1972-73 Taxes Real & Personal Property 4209649.42 4369000.00 5259000.00 Occupational Licenses 429308.60 429000.00 50tOOO.00 Permit Fees 14P617.88 129000.00 12,000.00 Golf Course 259000.00 259000.00 259000.00 Cigarette Taxes 123�034.91 1409000.00 249000.00 Gas Tax 259000.00 Miscellaneous 18t829.37 130000.00 149000.00 Fines & Forfeitures 399068.61 409000.00 369000.00 Auto Inspection Station 1439147.00 1159000.00 1009000.00 State Revenue Sharing --- 2359000.00 Parking Meters 10�074.90 79800.00 Bt700.00 Electric Franchise 829773.09 839000.00 929000.00 Garbage Fees 1179325.62 1159000.00 1179000.00 Lot Cleaning & Mowing 29680.52 29200.00 22300.00 Utility Tax 1599614.66 1569000.00 1659000.00 Usable Cash at beginning of fiscal year 150,000.00, less 60,000.00 reserve for operating funds before re- ceipt of taxes 145,141.16 140,000.00 90,000.00 1p3449265.74 193520000.00 194969000.00 APPROPRIATIONS Department Personal Contract Materials Fixed Capital Services Services Supplies Charges Outlay Totals 1. Council 5.00 974.00 800.00 19779.00 2. Legal 49500.00 49500.00 3. Manager 259668.00 21260.00 29400.00 309328.00 4. Bldg. & Zon. 109436.00 19150.00 250.00 119836.00 5. Finance 159856.00 79500.00 11875.00 259231.00 6. Personnel 60760.00 660.00 300.00 200.00 71920.00 7. Village 69136.00 29200.00 29000.00 49500.00 149836.00 8. Municipal Ct. 600.00 600.00 9. Non-Dept. 239405.00 49450.00 149t350.00 1779205.00 10. Police . 303v417.00 79500.00 209300.00 59350.00 179500.00 354vO67.00 Insp. Sta. 59v530.00 19750.00 29280.00 925.00 19250.00 659735.00 11. Fire 679466.00 29000800 59125.00 325.00 29200.00 779116.00 12. Parks .1389391.00 219800.00 39100.00 19000.00 1649291.00 13. Streets 16,244.00 209800.00 47tOOO.00 129665.00 969709.00 14. Waste 1929942.00 259650.00 239000.00 79904.00 2499496.00 15. Lot. Clean. 19750.00 550.00 29300.00 16. Recreation 959089.00 7v068.00 170150.00 69956.00 319788.00 1589051.00 17. Library 54,000.00 54,000.00 TOTALS 9399690.00 609417.00 1269630.00 2949506.00 749757.00 lv4969000.00 COUNCIL Dept, Function General Government The municipal government provided by the Village Charter is known as the loCouncil—Manager" form of government. Pursuant to its provisions and subject only to the limitations imposed by the Constitution of the State of Florida and by this charter, all powers of the village are vested in an elective Council which enacts local legislation, adopts budgets, determines policies and appoints a Village Manager who shall execute the,laws and administer the government of the Village. Meetings are held twice monthly on the first and third Tuesdays at L_4:00 P.M. at the Village Hall. The fiscal year is October lst through September 30th. The Council holds a public hearing on the proposed budget prior to the first of the fiscal year. Tax assessments, tax billings and collections are handled by the Metropolitan Dade County-Tax Department. After the Village determines its p annual budget i't determines the tax rate whit'h is certified to the County Tax Department.' COUNCIL — Dept. #1 Expended 1971-72 1972-73) 1970-71 Budget Budget A — PERSONAL SERVICES: 1. 5 Councilmen at 1.00 yr. 5.00 5.00 5.00 B — CONTRACTUAL SERVICES: 1. Natl. Municipal League dues 5.00 Fla. League of Mun. dues 500.00 Dade League of Mun. dues 469.00 969.00 974.00 974.00 C MATERIALS & SUPPLIES: 1. Supplies (letterheads, Pictures, etc.) 292.63 300.00 300.00 2. Miscellaneous Meetings 1,290.23 1,500.00 500.00 1�582.86 11800.00 800.00 TOTALS 29556.86 22779.00 J,779.00 LEGAL — Dept, #2 Function — General Government The Village Attorney, who is appointed by the Councilq represents the Village in all legal matters and litigation and acts as legal advisor to the Council, the Village Manager and the department heads. He attends Council meetings as an advisor, writes ordinances and gives written opinions when asked by the administration. In law suits where extra work is involved he is paid extra fees. (4) LEGAL --Dept. #2 Expended 1971-72 1972-73 1970-71 Budget Budget B CONTRACTUAL SERVICES: 1. Village Attorney fee 39600.00 3v6OO.0O 39600.00 2. Special Legal Costs 19077.64 400.00 400.00 3. Supplement Service to Code 500.00 500.00 4p677.64 49500.00 49500.00 TOTALS 41677.64 . 49500.00 4y5OO.0O MANAGER'S — Dept. #3 Function — General Government The Village Manager is responsible for carrying our Policies established by the Council and the ordinances of the Village under the regulations of the Charter. The Charter gives the Village Manager the responsibility for the proper administration of all affairs of the Village. Specifically, he appoints and removes all employeesq prepares the tentative budget to submit to the Council, administers the budget after adoption, submits to the Council a complete report on the finances and administration for the year, keeps the Council advised of the financial condition and the future needs of the Village. The Village Mauger !nv@5tjg@t@s- and *r@m@di@§, if P06,sibl@9 911 QG P1 i ts- V i d by the ffi a nt a G@ citizens. He attends meetings on behalf of the Village and serves on committees of local governmental agencies and performs other duties as may be prescribed by the Charter or required by the Council. As the administrative head of the Village, the Village Manager is responsible for and directs through the department heads all the activities of municipal government. The Charter position of Village Clerk is administered in this depart— Tent by the Manager's secretary. The Clerk is responsible for recording and filing Council minutesq resolutions and ordinances, voting registrations and elections. Besides acting as the Village Manager's secretary, she edits the monthly Village Bulletin and acts as secretary to the Planning and Zoning Board. (5) MANAGER'S Dept, #3 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 16 -manager 159000.33 159797.00 179400.00 2. Clerk-Secretary 159.00 wk. 7,243.70 7,440.00 8,268.00 229244.03 239237.00 259668.00 B CONTRACTUAL SERVICES: 1. Service Contracts 60.00 60.00 60.00 2. Bulletin Printing 2,200.00, 60.00 60.00 29260.00 C - MATERIALS & SUPPLIES: 1. Office Supplies & Manager's Exp. 19394.62 19500.00 19500.00 2. Auto Expense 201.06 400.00 400.00 3. Dues, Subscriptions & Short Course 366.28 500.00 500.00 19961.96 29400.00 29400.00 G EQUIPMENTt 1. Carpet 500.00 - 29903.50 500.00 TOTALS 279169.49 269197.00 309328.00 BUILDIM AND ZONIWG Dent, #4 Function General Government This department enforces the South Florida Building Code and the Miami Shores Zoning Ordinance #270. The Building Inspector examines all construction plans for compliance with the Code and the Zoning Ordinance. He issues new L-construction, plumbing, electrical and building alteration permits, and makes inspections of construction for compliance with the codes. The Building and Zoning Department bills and issues occupational licenses to all businesses located in the Village, The Building Inspector design's and supervises construction of buildings on Village property and helps the Manager In. planning and specification writing on all Village improvements. The department head meets with and acts in an advisory capacity to the Planning and Zoning Board which meets on' the second and fourth Thursday evenings of each month. (6) BUILDINGG & ZONING Dept. #4 Expended 1971-72 1972-73 .1976-71 Budget Budget A - PERSONAL SERVICES: 1. Director 99000.12 99421.00 109040.00 2. Secretarial Service 390.00 360.00 396.00 99390.12 99781.00 109436.00 C MATERIALS & SUPPLIES: .1. Office Supplies 450.70 600.00 600.00 2. Auto Expense 467,71 300.00 300,00 3. Duest Subscriptions & Short Course 132.00 250.00 250.00 19050.41 19150.00 1pl50.00 G EQUIPMENT: 1. Filing Cabinets -- 250.00 300.00 250.00 TOTALS 109440.53 119231.00 119836.00 Finance - Dept. #5 Function - General Government The Finance Department maintains all general accounting records; pre-audits all receipts and disbursements; disburses all city monies. It maintains propertyq personnelv insuranceg group hospitalization and pension records and administers them for the Village. The Department administers the debt retirementg temporary investment of funds and helps the Village Manager prepare and administer the budget. Monthly budget. reports of the Village and Country Club, a monthly balange 5heet of all fund6l and an operating profit and loss statement for the. Country Club bar and dining room are prepared for the Council,, Manager and department heads. The receptionist-cashierg in addition to receiving revenues and taking all incoming telephone callst performs clerical duties for both the Finance and Building and Zoning departments. . (7) FINANCE Dept, #5 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Director 99000.12 %421.00 109500.00 2. Receptionist - Cashier Clerk .- 103.00 wk. 4,762.78 5,060.00 5,356.00 139762.90 149481.00 l5p856.00 B OONTRACTUAL SERVICESi 1. Auditing 19500.00 19500.00 19500.00 2. Equipment Service Contracts 418.68 400.00 500.00 3. Xerox Machine Rental 29274.80 29500.00 29200.00 4. Payroll Computer Service 11738.25 3,300.00 3,300.00 59931.73 79700.00 79500.00 C - MATERIALS & SUPPLIES: 1. Office Supplies 959.26 19200.00 19200.00 2. Duplicating Supplies 597.92 600.00 500.00 3. Dues, Subscriptions & Short Course 68.45 175.00 175.00 19625.63 19975.00 19875.00 G EQUIPMENT: 1. Desk & Cabinet - 350.00 2. Air Conditioner --- 300.00 637.90 650.00 TOTALS 2lp958.16 249806.00 259231.00 PERSONNEL — Deip-11-. 96 Function — General Government This department number wa�� previously known as the Tax Department. Dade County now handles all tax assessments and collections. Hcwever, the Z —mer tax clerk continues to handle, a good many tax functions such as fo- checking the County rolls when received and is required to handle our special bills for lot cleaning which cannot be '�landled by the County. This employee does all o--' the bookkeep-ng� maintains personnel records, and assists the Finance Director with accounting records. She also is treasurer of the employee's Credit Union. (8) PERSONNEL Dent. #6 Expended 1971-72 1972-73 1970-71 Budget Budget A - PERSONAL SERVICES: 1. Personnel Clerk - 130.00 wk. 69216.00 69406.00 69760.00 B - CONTRACTUAL SERVICES: 1. Information Serviceg Personnel Procurement 37.50 600.00 600.00 2. Machine Service Contracts 45.00 45.00 60100 82.50 645.00 660.00 C - MATERIALS & SUPPLIES: 1. Office Supplies 286.00 300.00 300.00 G - EQUIPMENTt 1. Adding. Machine - 200.00 TOTALS 69584.50 79�51.00 79920.00 \7 TT T AG-! "AT 7 P—�t. P7 'unction — Gonera! Goy,�-rnment In this department are budgctod the appropri�tions for the necess— ary exponaltures for upkeep and expenses of the Village Hall building. The building houses all the administrative offices of the Village, the Pol4ce Deoartment.. the Fire Department with quarters on the second floor and the Ccuncil Chamber which is used by the Council as well as a meeting place for -,.any organizations. The Council Chamber is used fcur days per week by —opolitan Dade County Traffic Court to handle the traffic cases of the �.'Iet ten other cities in the northern part of the Col4pty fo�! which use we receive The janitor is the only employee of this department. VILLAGE HALL Dept. #7 1971-72 1972-73 Expended 1970-71 Budget Budqet A PERSONAL SERVICES 1. Janitor - 118.00 wke 59586.65 59788.00 69136.00 B -:CONTRACTUAL SERVICES: 49867.35 19200.00 19200.00 1. Building Maintenance c* 929.10 900.00 1,000.00 2.1 Furniture & Fixture Maintenan e 59796.45 29100.00 -_29200.00 C -, MATERIALS & SUPPLIES: 29000.00 1. Operating Supplies 2,401.17 19800.00 D FIXED CHARGES-. 1. Comunications 255.39 400.00 350.00 2. Power 39565.81 39600.00 3. Gas 48.05 180.00 150.00 4, Water 41&81 420.00 400,00 49288096 39600.00 49500.00 TOTALS 189072.33 1.39288.00 149836.00 MUNICIPAL COURT — Dept, #8 Function — General Government In this department Is budgeted the expense necessary to operate the Municipal Court. As Dade County operates all traffic courts our Municipal Court basically tries only the misdemeanor violations against Miami Shores Municipal Ordinances. Last year this court heard some 181 cases. Municipal Judges are paid a fee at the rate of $3.00 per case. (10) MUNICIPAL COURT Dent, #8 Expended 1971-72 1972-73 1970-71 Budget Budget B CONTRACTUAL SERVICESt 1, Fee,Costs ($3600 per case) 555.00 600.00 600.00 TOTALS 555.00 600.00 600.00 NON—DEPARTMENTAL EXPENSE — Dept. #9 Function — General Government The expenses not applicable to any of the other departmcnts ar,�, budge— ted under this classification. Appropriations are always made -to a contingency account which is used for hurricane clean—up or for any needed emergency. In— surance, employer's Social Security, the Village contribution toward the emplo— yee's pension fund and group insurance, are found under this classification. Also budgeted under this heading is the annual addition of six hundred dollars to our insurance reserve fund. The purpose of this fund is to allow an above—average deductible clause in the general blanket—coverage insurance policy, thus bringing about an appreciable premium reduction. NON-DEPARTMENTAL EXPENSE - Dept. #9 Expended 1971-72 1972-73 1970-71 Budget Budget B CONTRACTUAL SERVICESs 1. Christmas Decorations 429.67 300.00 300.00 2. Electi6n Expense 493.92 500.00 3. Contingency 69850.61 15,031.00 22v305.00 4. Village Information Ad. - . 300.00 300.00 79774.20 159631.00 239405.00 C MATERIALS & SUPPLIES1 1. Postage 29756.86 39000.00 39500.00 2. Employee's Kitchen Expense 957.98 700.00 950.00 39714.84 39700.00 49450.00 D FIXED CHARGES: 1. All Insurance 309979.64 309000.00 429000.00 2. Social Security 349096.10 359000.00 389000.00 3. Pension 459000.00 499000.00 539750.00 4. Group Insuranceg Disability Ins. & Pre-employment Physicals 189046.55 149000.00 159000.00 5. Payments to Insurance Account for 1 600.00 600.00 600.00 Deductibles 128,722.29 1289600.00 1499350.00 TOTALS 1409211.33 1479931.00 1779205.00 POLICE DEPARTMENT - Dept. #10 Function - Public Safety The Police Department operates in basically a three shift procedure with a complement of 25 sworn personnel. This is broken down as follows: Chief, one Uniform Lieutenant, three Uniform Sergeants, fifteen Uniform Patrolmen, one Detective Ser- geant and four Detectives. In addition to sworn personnel one female police clerk that doubles as the Chief's Secretary and two school crossing guards are employed. Approximately 25,000 miles are travelled by the 8 police service vehicles each month. The Department handles an average of 175 complaints each month, 45 accidents and 550 summons and/or arrest. Of the approximately 500 summons issued each month approximately 350 of them require the officers appearance in court. Each squad car carries as standard equipment that is needed in the average emergency or request for police service first aid kitsi- fire extinguisher battery jumper tables, portable spot light, pry bar, blanketsrescue rope, animal control loop sti*ck. Riot control equipment such as weaponshelmets, face shields, tear gas, etc. is readily available to the officers but is kept at headquarters until needed. All cars carry oxygen resusitators and they are used an average of 100/125 times per year. The use of the resusitators results in the saving of many lives each year and all the police personnel are fully trained in its use. The personnel of the Detective Bureau, when not involved in primary or fol- low-up investigation work,, maintain a routine plainclothes patrol in shifts as described above. Their shifts are designed purposely so that they over-lap the uniform shifts for better coverage and also so that they might be altered at a moments notice to be shifted to a high crime rate area. During the hours when there is no Detective actually on duty, there is one "on call." Their duties consist of all criminal court cases,, search of crime scenes for evidence, cooperation with other departments on cases of mutual interest, interrogating all suspects and witnesses, follow-up investigations and to supply supervision when it becomes necessary. In addition to these duties they are credited with approximately 4,800 miles of the total 23,000 miles patrolled each month. (12) POLICE - Dent, #10 Expended 1971-72 1972-73 1970-71 - Budget Budget A - PERSONAL SERVICES: 1. Chief 139035.96 139690.00 149470.00 lAl. Chief Fowlers Vacation & Sick Leave - 19855.00 2. 1 Lieut.9 3 Sgts. (incl. 9 Holidays) 459305.17 499�41.00 529082.00 3. 17 Uniform Patrolmen (Incl. 9 Holidays) (2 additional men) & Overtime) 1269747.12 1439193.00 1569492.00 4. 1 Det. Sgt., 4 Plainclothes Patrol- men (incl. 9 Holidays) 579941.74 529723.00 599942.00 5. 2 School Policemen 49314.72 49480.00 49720.00 6. Shooting Awards - 400.00 400.00 7. Office Clerk 59035.33 59269.00 59356.00 S. State Salary Supplement 8,100.00 2529380.04 2689896.00 3039417.00 B CONTRACTUAL SERVICES: 1. Prisoner Confinement 550.00 600.00 600.00 2. Car and Motorcycle Repairs 79382.86 69000.00 69500.00 3. Investigations (175.21) 150.00 400.00 79757.65 69750.00 79500.00 C - MATERIALS & SUPPLIES: 1. Office and Operating Supplies 39312.23 39500.00 39750.00 2. Gas, 'Oil & Tires 79833.47 89000.00 %000.00 3. Uniforms . 39720.42 40000.00 69000.00 4. FireArms Training Supplies 801.33 750.00 350.00 5. Parking Meter Supplies 19027.22 500.00 19000.00 6. Pistol Range Parts 518.56 200.00 200.00 179213.23 169950.00 209300.00 D FIXED CHARGES: 1. Communications (Radio) 19817.16 29000.00 29000.00 2. Auxiliary Police 350.00 150.00 150.00 3. Telephone 1,996.87 2..000.00 3,200.00 49164.03 49150.00. 51350.00 F BU ILDING: 1. Remodeling Police Offices 2,834.24 - 29834.24 --- G EQUIPMENT: 1. Office Equipment - 500.00 500.00 2. 6 New Police Cars & 1 Motorcycle 10,400.00, 17,000.00 79146.55 109900.00 17,500.00 TOTAL$ 2919495.74 3079646.00 354gO67.00 AUTO INSPECTION DIVISION 'Function — Public Safely Miami Shores Village operates one Motor Vehicle Testing station. This station is located on Village owned property located at 10450 N. W. 17th Ave— nue. All expenditures are charged to the Village and all revenue goes into the general funds. The Testing Station now employs a total of seven (7) full time male vehicle inspectors and two (2) female clerk typist. Although one inspector is designated as Supervisor and performs a needed service, the overall supervision lies with a member of the regular Police Department who also is charged.with the responsibility of all purchases and upkeep of Police# Fire and Auto Inspection Divi- sions equipment along with other duties. The Inspection Station has two full service lanes and a reject lan6. This procedure has speeded up the overall operation a great deal and allows more vehicles to be inspected with a much shorter period of time spent in waiting lines. At present we are inspecting some 90pOOO vehicles annually. INSPECTION STATION Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. 1 Supervising Inspector at 155.00 per wk. (incl. Janitorial duties each Sat.) 89011.00 89528.00 2. 6 Inspectors 339869.00 429846.00 3. 1 Clerk 109128.00 59356.00 4, Ovortime 600.00 300.00 5. SupervisM & Clerical Functions .5,200.00 2,50%Q �Q performed by Police Personnel 559985.21 579808.00 599530.00 B.- CONTRACTUAL SERVICES: 1, Uniforms 19311.02 19325.00 19750.00 C - MATERIALS & SUPPLIES: I. Operating Supplies 59594.66 29250.00 29280.00 D - FIXED CHARGES: 1. Power 662.66 600.00 700.00 2. Telephone 180.00 210.00 225.00. 842.66 81-0.00 925.00 G EQUIPMENT: .1. New Equipment -- 250.00 250.00 2. Exhaust Fans 1,000.00 250.00 19250.00 TOTALS 639733.55 629443.00 659735.00 FIRE DEPARTMENT — Dent, #11 Function —' Public SafSIX The Fire Department is located adjacent to the Village Hall, 10050 N. E. 2nd Avenue. Housed at this location is two (2) Seagrave Pumper engines. One is designated as our first response engine and is fully equipped with all items neces— sary to meet and surpass the basic requirements of the Southeastern Insurance Under— writers who sets the Fire Insurance rates for this area. Our second run, or back up truckg contains only the basic equipment to meet the S.I.U. basic requirements as a back up unit. The Personnel of the Fire Department totals six '(6) This does not include the chief who is also Chief of Police. The six men work in pairs and alternate 24 hours on duty .and 48 hours off duty. Besides being fully trained in Fire. Fighting all Personnel have receiveda minimum of 200 hours training in first aid and to gain practical experience has actually worked in the emergency room at North Shore Hospi— tal .under the direct supervision of the Supervising Nurse.. A Rescue service is being provided by the Fire Department in conjunction with their fire fighting duties. At present the Department averages some 45 calls per month for rescue. Under the present Municipal Assistance Plan, Metro dispatches at least two pieces of fire fighting equipment to each reported building fire along with our own equipment. Our truck handles all calls by themselves that do not require addi— tional equipment or manpower to complete the assignment. (14) FIRE Dent, #11 Expended 1971-72 1972-73 1970-71 Budget Budget A - PERSONAL SERVICES: 1. 7 Firemen, plus vacation reliefg sick relief and holidays - (2,000.00) (incl, 1 additional man) 439553.89 529885.00 679466.00 B - CONTRACTUAL SERVICES1 1, Fire Truck Repairs 29767.53 19000.00 19000.00 2. Fire Hydrant Repairs 362.64 1,500.00 1,000.00 39130.17 29500.00 29000.00 C - MATERIALS & SUPPLIES: 1. Station Supplies 19049.66 19000.00 2VO00.00. 2. Uniforms 19566.06 29000.00 29225.00 3. Gas, Oil & Tires 526.27 250.00 300.00 4. Training -- 600.00 39141.99 39250.00 59125.00 D - FIXED CHARGES: 1. Telephone - - 325.00 G - EQUIPMENT: 1. Fire Hose - 200.00 2. Operating Equipment - 750.00 3. Fire H drants 500.00 4. Radio Ifor fire alarm frequency) - 750.00 20857.62 1P500.00 29200.00 TOTALS 529683.67 609135.00 77tll6.00 FA'-:�KS —_ Det-- 412 Function — Public Service This department is one of the Village maintenance departments, se— greqated from the others to give Council and management the cost of servicing dedicated -oarks, parkways and lawns surroundf��- public buildings. The services of the department include: street tree trimming, grass cutting, watering new trees and shrubs, planting new areas and in general, keeping the- public owned land maintained and clean. Equipment operated by this department includes: a station wagon, two pick—up trucks, a tree crane, a truck with ladder, a truck with water tank and two other trucks. The salary of the Superintendent of Public Services is shown in IIh4S department although he is also in charge of the streets and waste depart— ments. One crane operator, three drivers, ten helpers and two mechanics make up the personnel of this department. When other maintenance departments are understa--cfed because of illness or vacations personnel from this department are used to carry on the work of the more important sanitary functions. PARKS Dept. #12 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Superintendent 129500.19 139173.00 119500.00 2. Landscape Gardener - 160.00 wk* 994.50 79904.00 8t320.00 3. Crane Operator - 160.00 wk. 79734.85 79850.00 89320.00 4. 3 Drivers 137.00-151.00 wk. 229056.20 229338.00 229891.00 5. 10 Helpers 125.00-137.00 wk* 579980.32 649060.00 689328.00 6. 1 Mechanic 192.00 wk. 1 Mechanic 174.00 wk. . 16,750.38 17,654.00 19,032;00 1189016.44 ' 1329979.00 138t391.00 C MATERIALS & SUPPLIES: 1. Office Supplies 104.65 100.00 300.00 Operating Parts & Supplies 69323.34 59400.00 69000.00 3. Gas, Oil & Tires 19572.48 29500.00 32500.00 4. Bldg. Maintenance Supplies 165.70 19000.00 39000.00 5. Landscaping 2,783.60 6,000.00 9,000.00 109949.77 159000.00 219800.00 D FIXED CHARGES: 1. Communications 269.05 300.00 400.00 2. Power 19021.54 900.00 900.00 3. Water 1,718.96 11800.00 11800.00 3pOO9.55 39000.00 39100.00 G EQUIPMENT: 1. Tools - - 1,000.00 49122.65 69050.00 19000.00 H DEBT RETIREMENT: 1. Tree Crane Payment 49�7�.40 49790.00 - TOTALS 1419071.81 1619819.00 164p291.00 S7R77-TS Dept. d13 Function — Public co-rvi,:,? This department's main activities are street patching, street cleaning, 11-he cleaning of storm drains and the erection of street signs. In some under— takings this department is augmented by personnel from the Parks Dept. as it only has a staff of two persons. In the two and one—half square miles within the Village there are about 4S miles of paved streets and about 20 Miles of paved allqy�., The Equip. fflotit. Uted it 89 follows! two tfuekg� a di8phnm pump for tleaning storm tO'wer' s and an air com-oressor with tools. About eight tons of asphaltic concrete are used monthly for patching streets. The Village provides 1,077 street and alley lights. A street sweeper is used to clean all curbed streets weekly. (16) STREETS Dept. #13 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Street Machine Operator 160.00 wk. plus overtime ($800.00) 89121.95 89450.00 99120.00 2. 1 Man at - 137.00 wk. 6,568.20 6,718.00 7,124:00 149690.15 159168.00 16t244.00 C MATtRIALS & SUPPLIESt 1. Truck & Sweeper parts 601.47 lt500.00 19800.00 2. Operating Supplies 19209.31 1,800.00 29000.00 3. Gas, Oil, & Tires 588.25 19000.00 19500.00 ..4. Street Surfacing & .Sidewalk Repair 15�660.40 59000.00 69500.00 5.- Alley Surfacing 6,000.00 12,000.00 9,000200 249059.43 2lt3OO.00 209800.00 D FIXED CHARGES: 1. Ice 141.36 125.00 --- 2. Street Lights 43,917.89 47,000.00 47,000.00 449059.25 479125.00 479000.00 E LAND: 1. Street Drainage 69722.30 i09000.00 10.P000.00 H DEBT RETIREMENT 1. Note Payment on Parking Lots -- 29665.00 TOTALS 899531.13 939593.00 969-709.00 WASTE — Dent. #14 Function — Sanitation The Waste Department is responsible for garbage and trash pickups in the Village. A Foreman, 11 drivers, 12 helpers and one mechanic, under the Superintendent of Public Servicesq, comprise the staff of this department. Each residence receives two pickups each week of garbage and an average of two pickups per month of trash. The garbage crew uses four packers and the trash crew uses five packers and eight dump trucks and two brush chippers. The foreman who coordinates the crews uses a pickup truck. The chipper which- is pulled behind a truck chops up brush into small pieces and throws it into the truck. By filling a truck with chippings instead of the regular brush about seven times more trash can be hauled in a truck. Over two thousand yards of garbage are hauled to the dump each month and about the same number of loads of trash are hauled to the trash dump. The cost of disposal of garbage at the dump is $1.00 a cubic yard and the cost oil trash disposal is 25� a cubic yard. (17) WASTE - Dent, #14 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL PROPERTY: 1. 1 Foreman at 151.00 wk. 99335.00 89214.00 79852.00 2. 11 Drivers - 137.00 to 151.00 wk. plus 5,000.00 overtime 719375.22 829918.00 879368.00 3, 12 Helpers - 125.00 to 137.00 wk. plus 1,650.00 overtime 749392.67 78p522.00 879138.00 4. 1 Mechanic - 192.00 wk., plus 600.00 overtime - 9,241.36 9.724.00 10,584.00 1649344.25 1799378.00 1920942.00 C MATERIALS & SUPPLIESs 1. Office Supplies 81.00 120.00 150.00 2. Truck Parts 79341.15 79500.00 129000.00 3. Operating Supplies 998.89 19500.00 19500.00 4. Gas, Oil & Tires 11,372.45 11,000.00 12,000.00 199793.49 209120.00 259650.00 D FIXED CHARGES: 1. Ice 636.39 550.00 2. Disposal Costs 18,953.43 20,000.00 23j000,00 199589.82 209550.00 23pOOO.00 G - EQUIPMENT: 1. 1 Brush Chipper - 39909.47 49600.00 H -- DEBT RETIREMENT: 1. Note Payment on 4 Cabs and Chassis (Last Payment) 89512.00 89208.00 79904.00 TOTALS 2169149.03 232�856.00 249,496.00 LOT CLEANING — Dept. #15 Function — Sanitation Miami Shores Village Ordinance No. 34, passed on October 22, 1935, provides that properties must be kept free from surplus grass and weeds,, rubbish and esca— vations or the Village will place a lien on the property and be reimbursed for the expenses of cleaning up the property. Yearly the expenses are budgeted for this work and a charge made against the property. The estimated revenue offsets the aptir-opriations in the budget. Today there. are only about 55 unimproved lots left which are being charged for this service. A tractor with rotary mowor attached is used for this operation three or six times a year, As this is not a full—time operation, only part—time salary is charged to this department./ (18) LOT CLEANING Dent. #15 Expended 1971-72 1972-73 1970-71 Budget Budget A - PERSONAL SERVICES: 1. 1 Man part of year 29350.00 19750.00 19750.00 C - MATERIALS & SUPPLIES: i. Equipment parts 161.58 200.00 300.00 2. Gas, Oil & Tires 176238 - 250-lOQ 250.00 337.96 450,00 550100 TOTALS 29687.96 29200.00 2,300.00 RECREATION Dept #16 Function — R_ecrea+;_on PURPCSE: This department plans, organizes, supervises, and coordinates recreational activities to meet the needs of most age groups. ACTIVITIES: Throughout the year "Scheduled�' activities: 20 baseball teams,, 14 basketball teams, 19 soccer teams, 4 tackle football teams, as well as flag and 6 man teams. Our teams compete in int.-a— murals and with other recreation centers throug6ut the country. These sports are seasonal in nature, ceramics, guitar, creative acting, yoga, art, bridge, decoupage, Spanish, square dancing, Table Tennis Club, classes at the Museum of Science, splash parties,, horseback riding, tennis, fishing, roller skating, ice skating, bowling, archery, vollyball, church and adult. basket— ball leagues, girls softball teams, educational field trips, Fun Club, tap and ballet, arts and crafts, story telling, judo, sewing, psychology classes, cheerleading, baton and fencing. ."Unscheduled" activities: bumper—pool, nok—hockey, tetherball, paddle tennis, checkers, shuffleboard, table games, cage ball, deck tennis, speedball, kickball, dodgeball, trampoline, girls touch football games. Adult club activities are varied and many. ANNUAL EVENTS: Fashion Show, Christmas Holiday Tourneys, State Tennis Tourney, .Easter Egg Hunt, Tap and Ballet Show, Football Banquet, Soccer— Basketball Banquet, Puppet Show and Gymnastics Meet. Facilities: Community Center, Field House, Pro Shop,, 2 basketball courts (lighted), 4 tennis courts (lighted), 3 baseball diamonds, Football—soccer fields and a "Tot—Lot". PERSONNEL includes: Director I (A) Community Center — 1 full—time, 2 part time supervisors and 1 monitor- 1 full—time and 1 part—time janitor. 2 part—time ladies for sewing and cheerleading. (B) Field House — 1 part—time Athletic Director,, ,l part—time lady, 6 part—time men, and 1 part—time janitor. (C) Pro Shop — 1 full—time Tennis Pro. (D) Maintenance , 2 full—time men. NOTE: The department also has a bus which is used to transport people to other parks and areas for events and for field trips of various kinds. (19) RECREATION - Dept, #16 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Director 7pl99.96 79593.00 81400.00 Community Center 2. 1 full time & 2 part time supervisor & 1 monitor 9t396.58 189270.00 - 199184.00 3. 1 full time & 1 part time janitor 49667.19 79017.00 79368.00 4. Part time girl activities counselor -- 59422.00 59693.00 Field House 5. 1 part time Athletic Director 49841.06 49169.00 49378.00 6. 1 part time lady, 6 part time men & 2 part time boys 369455.22 . 269629.00 279960.00 7. 2 full time & 1 part time maintenance man & 1 part time janitor & overtime 139970.02 149643.00 199606.00 Pool 8. 1 part time Swimming Coach -- --- 2,500.00 769530.03 839743.00 95tO89000 B - CONTRACTUAL SERVICES: 1. Tennis Pro - 470.00 mo. 59640.00 59640.00 59640.00 2. Air Condition Service Contract 1,296.00 1,428.00 59640.00 69936.00 79068.00 C - MATERIALS & SUPPLIES: 1. Office Supplies 980,84 900.00 900.00 2. Game Equipment & Swimming Expense 19.462.46 39500.00 49000.00 3. Bldg. Supplies & Maintenance 59793.32 49000.00 6tOOO.00 4. Grounds Maintenance 69085.89 49000.00 59000.00 5. Transportation Expense - including Directors Car allowance @ 35,00 a month 980.65 1,250.00 1,250.00 15.9303.16 139650.00 17vl5O.00 D FIXED CHARGES: 1. Power 49263.12 590001-00 51700.00 2. Telephone '667.43 756.00 756.00 3. Water 494,09 480.00 500.00 59424.64 69236.00 6*956.00 E LAND IMPROVEMENTS: 1. Block 107 (pre school kiddy lot) --- 2. Basketball Court Lighting . 139233.24 G EQUIPMENT: 1. 1/2 ton pick-up truck -- 2v7OO.00 H DEBT RETIREMENT: 1. Cert. of Indebtednessq blk. 107 10461.60 19410.00 19358.00 2. Rec. Center Cert. of Indebtedness 29,570.00 28,650.00 27,730.00 319031.60 309060.00 299088.00 TOTALS 1479162.67 1409625.00 1589051.00 LIBRARY BOARD BUDGET REVENUE 1971-72 1972-73 1969-70 Budget Budqet Village Appropriation 47,000.00 529000.00 549000.00 Fines 19864.36 19900.00 19900.00 Fees 1,216.05 19300.00 19300.00 Lost and Paid 402.68 300.00 300.00 Donations 283.20 400.00 400.00 Miscellaneous 142.29 100.00 100.00 500908.58 569000.00 589000.00 EXPENDITURES A - PERSONAL SERVICES: Librarian -- 109852.00 12,000.00 Library Asst. 11 69736.00 69760.00 Library Asst. 1 59528.00 59824.00 Library Aide --- 4,820.00 498�6.00 Library Aide --- 49600.00 49576.00 Maid 19680.00 19680.00 Part Time Help 2,500.00 2.700!00 349,7:Tl-3.06 369716.00 389376.00 B - CONTRACTUAL SERVICES: 1. Exterminator 99.00 108.00 108.00 2. Air Conditioning Service 19254.15 19000.00 19000.00 3. Photo-Charger Service 180.68 100.00 100.00 4. Floor Refinishing & Window washing - 300.00 300.00 19533.83 19508.50 1,508.00 C - MATERIALS & SUPPLIES: 1. Books 59627.76 69000.00 69,000.00 2. Magazines 929.76 500.00 500.00 3. Binding 519.21 400.00 400.00 4. Office Supplies 764.59 19000.00 19000.00 5. Janitor Supplies 437.06 250.00 250.00 6. Repair Equipment 685.92 700.00 700.00 7. Contingent 341.71 676.00 666.00 99306.01 99526.00 9,516.00 D FIXED CHARGES: 1. Insurance 19850.00 29000.00 2,000.00 2. Utilities 2t242.80 2,100.00 29100.00 3* Social Security 19451.08 19900.00 1,900,00 4. Group Insurance 600.00 600.00 600.00 69143.88 69600.00 69600.00 E CAPITAL OUTLAY: 1. Air Conditioner -- 2,000.00 463.05 19b50.0O 2tOOO.00 TOTALS 519859.83 569000.00 589,000.00 (20) LIBRARY Dept. #17 1971-72 1972-73 Budget Budget D FIXED CHARGES: 1. Appropriation for Fiscal year 52P000.00 54,000.00 TOTALS 52,�000.00 54,000.00 LIBRARY - Dept. #17 Function - Library This modern, air-conditioned 7200 sq. ft. building just across the street from the Village Hall, is a well-lighted, comfortable and attractive library. It has a staff of Librarian, Children's Librarian and three aides plus part-time employees. It has a total of 48,000 volumes, 11,450 of which are in the Children's Room, open reference library of 2,600 volumes and a closed reference library of 2,000 volumes. Circulation is approximately 65,500 volumes per year. Weekly activities are: children's story hour and literary discussion.groups. Special activities are: hobby club, art exhibits and open house. Hours are 9 to 9 Monday through Thursday, 9 to 6 on Friday and 9 to 1 p.m. on Saturday. The Library is operated and directed by a Board of five citizens appointed by the Council. (21) Miami Shores Village COUNTRY CLUB BUDGET October 1, 1972 to September 30, 1973 REVENUE Actual Budget Estimated 1970-71 1971-72 1972-73 Miscellaneous 963.85 19500.00 21000.00 Dining Room Gross Profit 1329775.41 . 1329000.00 1329000.00 Bar Gross Profit 112�611.57 1109000.00 1109000.00 Golf Guest Fees 539871.00 469000.00 519000.00 Pull Cart Rental 19106.50 19500.00 19500.00 Locker Rental 49852.50 59500.00 59500.00 Golf Annual Fees 1779886.50 1859000.00 .2259000.00 Swimming Annual Fees 269199.25 279000.00 329000.00 Swimming Daily Fees 29711.15 2t5OO.00 29500.00 Electr*ic Carts 1379791.71 1359000.00 1409000.00 Social Memberships 249692.49 239000.00 339000.00 Tennis Annual Fees 129085.50 129000.00 169000.00 Tennis Daily Fees 1,107.04 1,000.00 1,000.00 688,654.47 682,000.00 751,500.00 APPROPRIATIONS 1972-73 Budget Department Personal- Contract Materials, Fixed Capital TOTALS Services Services Supplies Charges Outlay A B C D E.F.G.H. Administrative 4lt452.00 419536.00 209852.00 529000.00 189950.00 1749790.0 Club House 23�852.00 645.00 359000.00 129075.00 - 719572.0 Dining Room 1099395.00 69700.00 229400.00 19100.00 - 1399595.01 Bar Oper. 519512.00 -- 99060.00 19804.00 40000.00 66076.01 Golf Activities 479429.00 59080.00 209650.00 39500.00 149970.00 91t629.0 Course Maintenance 1049012.00 39350.00 36�950.00 39650.00 llv07O.00 1599032.01 Swimming Pool 22�020.00 -- 79850.00 79000.00 --- 369870.01 Tennis Courts 6,136.00 2,400.00 2,200.00 900.00 11,636.2 TOTALS 405,808.00 59,711.00 154,262.00 82,029.00 48,990.00 751,500.01 ADMINISTRATIVE - Dept. 4101 The Administrative Department is made up of the Clul-- Manager and his office staff of secretary, two bookkeepers, cashier and receptionist. The first of the outsi6e services needed for this department of the Country Club is the independent auditing firm, which performs a yearly audit. The second is the service agreements for the upkeep of the bookkeeping and office machines used at the Club. The third J-L--age Services, is an appropria- tion set by the Council to offset the services rendered by the Village personnel, such as, managerial, accounting, garbage and trash collection, police and ff-re pro- 7-ection, engineering services and pension fund expense. Other expenses of this department include supplies, a cont;ngent account r lor emergencies, workmen's compensa�ion and insurance on buildings, the employer's *0or-IC.icn of Social Security and 9--oup, insurance. The payments on the five acres of land, purchased in 1968, and located immediately north of the Club House, are also budgeted in this department. (22) Country Club ADMINISTRATIVE - Dent. #101 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Manager 12P230.28 129655.00 119000.00 '2. Secretary - 130.00 wk. .79447.35 6006.00 69760.00 3. 2 Bookkeepers - 107.00 wk. 99709.60 10,536.00 119128.00 4. Cashier - 107.00 wk. plus relief 5p225.20 59268.00 6l625.00 5. Receptionist (6day wk.) plus 2 wks. Vacation & Holidays - 107.00 wk. 5t231.00 5t625.00 5p939.00 6. Payroll Reserve 6,500.00 469343.43 409490.00 419452.00 B CONTRACTUAL SERVICES: 1. Auditing Service 19600.00 19600.00 19600.00 2. Machine Service Contracts 19012.17 1�800.00 19800.00 3. Village Services 259000.00 259000.00 259000.00 4. Accounts Rec. Computer Serv. -- -- 99860.00 5. Rental of Keypunch Machine 876.00 6. Consulting Service 2,400.00 279612.17 28p4OO.00 419536.00 C MATERIALS & SUPPLIES: 1. Auto Expense - 70 mo. 840.00 840.00 840.00 2. Entertainment 164.52 500.00 500.00 3. Dues & Subscripti.ons 269.80 300.00 500.00 4. Office Supplies 29701.35 2P000.00 39000.00 �5. Pos+age lt961.02 39000.00 3pOOO.00 6. Contingent l3p887.50 99076.00 119512.00 7. Printing 1,329.52 11500.00 1,500.00 21�153.71 179216.00 209852.00 D FIXED CHARGES: 1. Insurance 189197.36 19,000.00 199000.00 2. Telephone 29830.84 39000.00 31000.00 3. Social Security 169325.26 219000.00 229000.00 4. Group Ins., Disability & Physicals 7,923.53 7,000.00 81000.00 459276.99 509000.00 52,000.00 G EQUIPMENT: 1. Electric Typewriter --- - 510.00 2. Adding Machine 200.00 3. Accounting Machine 5,600.00 - - 69310.00 H DEBT RETIREMENT: 1. -Payment on 5 Acres of Land 139280.00 129960.00 129640.00 TOTALS .1539666.30 1499066.00 174.p790.00 CLUB HOUSE ACTIVITIES Dept. #102 This department accounts for the expenses of upkeep of the phy�,ical properties and the retirement of debt for improvements and additionn. The night watchman, two maintenance men and a gardener make up the personnel that are charged directly to the Club House. Each year seven to ten thousand dollars are budgeted for building rep@;-rs and improvements and when borrowing is necessary for large improvements, -,--he prin- qing! and interest pgymgnts arg paid fr9m this departmp nt, Th@ appount ".Miusic-- and ;��Undtlons" 'it used tot orchestras and entertainment for club functions and' for the necessary flowers and decorations for parties. (23) Country Club CLUB HOUSE ACTIVITIES Dept. #102 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Nightwatchman - 88.00 wk. plus relief, vacation & holidays 69029.38 69060.00 59632.00 2. Astt. to Manager - 160.00 wk. & Maintenace man 93,00 wk, plus holidays 119930.25 129014.00 139512.00 3. Gardener - 88.00 plus holidays 4,507.52 4,,304.00 4,708.00 229467.15 229378.00 23,852.00 B - CONTRACTUAL SERVICES: 1. Exterminating 480.00 480.00 645.00 C - MATERIALS & SUPPLIES 1. Cleaning Supplies 3�055.04 29100.00 3t000.00 2. Miscellaneous Expense 39028.42 3�000.00 39000.00 3. Building Repairs 109000.00 159000.00 4. - Music & Functions 13,838.52. 11,000.00 14,000.00 309502.136 269100.00 359000.00 D FIXED CHARGES: 1. Electricity 89211.50 69500.00 9�300.00 2. Fuel Oil lv004.11 19100.00 1�300.00 3. City Water 725.21 700.00 775.00 4. Gas for Air Conditioning 1,000.00 700.00 99940.82 9,300.00 129075.00 H DEBT RETIREMENT: 1. Certificate of -Indebtedness 159281.26 TOTALS 789672.09 589258.00 719572.00 DININro ROCM - Dept. ftlO3 All the expenses for the kitchen and the dining room functions are budgeted in this department except the cost of food which is closed out each month with income from the dining room into a gross profit account. The gross profit percentage runs approximately 51 to 53%. Each month an inventory is taken, and an operating statement prepared by Village personnel. There is an annual audit by an independent auditing firm. Eighteen service and civic clubs hold their meetings throughout the! year at the Country Club. Approximately 15 Saturday club dinner dances are held each year, plus Thursday evening dances. Many private parties which are sponsored by club members are held each year and clubs and societies hold fashion shows and card parties weekly. Regular Sunday night buffetsq Thursday night steak dinners are served and lunches are served every day except Monaay. (24) Country Club DINING ROOM Dept. #103 Expended 1971-72 1972-73 1970-71 Budget Budget A - PERSONAL SERVICES: 1. Chef 119509.97 129088.00 13,368.00 2. Assistant Chef -- --- 51000.00 3. 2nd Cook - 160.00 wk. plus holidays 89078.00 89560.00 Fry Cook - 151.00 wk. " 12t786.17 79638.00 89079.00 4. Pantryman - 137.00 wk. 59078.80 69913.00 79330.00 5. 4 Dishwashers - 93.00 wk. 169067.90 17�262.00 199902.00 6. Hostess - 59.00 wk. -- --- -- Cashier - 85.00 wk. --- 99725.00 79612.00 4 Waitresses - 35.00wk" 149386.29 69826.00 79280.00 .7. Shack Waitress - 74.00 wk. " -- 30.00 wk. relief & vacation 59817.63 59176.00 59556.00 8. Maintenance Man - 88.00 wk. plus 39777.33 49304.00 49708.00 holidays 9. Extra Help & Overtime 22,911.67 22,000.00 22,000.00 929335.76 100,010.00 1099395.00 B - CONTRACTUAL SERVICES: 1. Degreasing Ovens 135.00 240.00 200.00 2; Air Conditioning, Refrig.9 & Ice Machine Service Contract plus parts 2,142.66 8,500.00 6,500.00 29277.66 89740.00 6,700.00 C MATERIALS & SUPPLIES: 1. Dish Replacement -847.32 19000.00 2,000.00 2. Repairs 11101.15 400.00 500.00 3. Silver Replacement 571.26 600.00 600.00 4. Kitchen Utensils 126.92 300.00 300.00 5. Miscellaneous Supplies 53,545.21 53,000.00 59000.00 6. Laundry 13,351.72 13,000.00 14,000.00 219543.58 209300.00 229400.00 D - F.IXED CHARGES:: 1. Licenses 95.00 100.00 100.00 2. Gas for Cooking & Heating 1,416.64 1,500.00 1,000.00 lv511.64 1,600.00 1,100.00 F - BUILDING: 1. Reserve for Capital Improvements 101,000.00 109000.00 --- G - EQUIPMENT: 1. New Refrigerator -- 19400.00 2. Galvanized Dishwashing Rack & Sink 1,200.00 29600.00 TOTALS 1279668.64 1439250.00 139t595.00 BAR OPERATIONS — Dept. #104 This department serves the main lounge and the men's lounge adjacent to the locker rooms plus special bars set up in the dining rooms for parties. Four full—time bartenders are used and extra help hired as needed. Gross profit percentage runs between 64 and 65 on a net profit of about $50,000.00 per year. (25) Country Club BAR OPERATIONS Dept. #104, Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. 1 Head Bartender @ 118.00 & 5 Bartenders, @ 107.00 199841.69 21,602.00 33,956.00 2. 2 Bar Waitresses 35.00 wk, 3V219.14 39413.00 39640.00 3. 2 Maintenance Men 88.00 wk, plus holidays 89422.08 89607.00 99416.00 4. Extra Help and Overtime 129437.27 10,000.00 49500.00 5. 1 Waiter 3,364.00 3,928.00 --- 479284.18 479550.00 519,512.00 C MATERIALS & SUPPLIES: 1. Repairs 973.99 19200.00 19200.00 2. Glass Replacement 136.86 360.00 . 360.00 3. Bar Supplies 49940.55 39500.00 49000.00 4. Uniforms and Towels 246.80 500.00 500.00 5. Horsdoeuvres - 3,000.00 3,000.00 69298.20 89560.00 99060.00 D - FIXED CHARGES: 1. Licenses 19804.00 29300.00 19804.00 G - EQUIPMENT: 1. 2 Ice Machines - - 49000.00 TOTALS 55p386.38 589410.00 669376.,00 GOL-- ACTIVITIES — Dept. #105 The expenditures that have to do SPOcifically with golfing are account-e.d for in this department. The golf pro-fossional, startor� part—time ranger, electrIc cart attendant and the locker room attendants make up the personnel serving the golfers. Tournament expenses and junior golf activities share the cost of prizes for tournaments. About two tournaments a month are averaged throughout the year. Golf play for the year totaled approximately fifty thousand rounds. Guest- play makes up about twenty percent of the fifty thousand -total golf play. (26) Country Club GOLF ACTIVITIES - Dept, #105 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES.4 1. Professional 69480.18 99594.00 lOt000.00 2. Starter - 118.00 wk. plus vacation - & holidays plus extra starter for Sat., Sun. & Mon, @ 16.00 per day 89221.00 8�352.00 91045.00 3. Ranger - Golf 19433.32 lv500.00 19500.00 4. Ladies' Locker Attendant - 73.00 wk. plus vacation 39463.00 39702.00 39942.00 5. Men's Locker Attendant - 98.00 wk. plus vacation, plus 7th day 59660.96 59829.00 69174.00 6. 2 Electric Cart Attendants - 1 @ 167.00 wk. plus 1 @ 125.00 wk., plus relief @ $1,000.00 per year 12,694.33 12,025.00 16,768.00 379952.79 4ltOO2.00 479429.00 B CONTRACTUAL SERVICES: 1. Computer Handicap Service $90.00 month -- 11,080.00 2. Supplement for Registrar 4,000.00 - - 59080.00 C - MATERIALS & SUPPLIES: 1. Laundry 49128.22 39750.00 59000.00 2. Miscellaneous Expense 19652.44 19500.00 29400.00 3. Printing & Stationery 19750.65 29000.00 21000.00 4. Tournament Expense 59127.35 49500.00 49500.00 . 5* Electric Cart Expense Supplies 89601.58 7.9250.00 69500.00 6. Junior Golf Activities 308.20 250.00 250.00 219568.44 190250.00 20t650.00 D - FIXED CHARGES: 1. Drinking Fountains 12.56 100.00 180.00 2. Electric Cart Power 3.000.00. 3,000.00 3.000.00 3. Telephone - --- 320.00 G - EQUIPMENT: 39072.56 39100.00 39500.00 1. Purchase of 4 Electric Carts - - 49800.00 H - DEBT RETIREMENT: 1. Electric Golf Cart Payment 7t246.68 69929.00 l0t170.00 TOTALS 699840.47 709281.00 glt629.00 CCURSE MAIN17ENANCE — Dept. #106 A Superintendent and 11 men maintain this 18—hole. 122 acre abundantly landscaped golf course. They work out of the golf course shop located on Club Drive and 100t-h Street. Two shop buildings house the equipment and supplies. The rolling stock includes: 3 pickups, 2 dump trucks, 4 trucksters,, 3 tractors, 1 tractor with loading and other attachments, and I small farm—type tractor. Other equipment used includes: 2 gang mower units for fairways, 2 triplex greens mowers, 1 rough mower, 1 large* fLairway fertilizer distributors, 4 vericut mowers, 1 litter lift, 4 spikers, 2 spray rigs, besides many small pieces of equipment. Our shop does most of the equipment maintenance. About 100 tons of fertilizer are used each year and three' 6—inch wells and one 10—inch well furnish the water supply. (27) Country Club COURSE MAINTENANCE - Dent. #106 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Superintendant 129740.14 132385.00 129500.00 2. Mechanic -* 184.00 wk., plus overtime 89340.69 99140.00 99940.00 3. Foreman - 174.00 wk., plus holidays pay 81815.01 89923.00 99915.00 4. 3 Golf Course Equipment Operators - 144.00 wk., plus holidays & overtime -- 229820.00 259140.00 5. 4 Greensmen - 125.00 to 137.00 wk. plus holidays and overtime 519879.19 299496.00 299677.00 6. 2 Night W'atermen - 144.00 wk., plus holidays 159378.07 159403.00 159840.00 7. Part Time Summer Help --- 1.2 2.00, 1.000.00 979153.10 1009439.00 1049012.00 B CONTRACTUAL SERVICES: 1. Machine Rental 569.50 750.00 750.00 2. Uniform Rental 2,536.73 2,600.00 2,600.00 39106.23 3050.00 3050.00 C MATERIALS & SUPPLIES: 1. Seed and Grass Stoles 236.91 100.00 100.00 2. Fertilizer 89018.58 9�000.00 99000.00 3. Top Soil & Sand 19907.77 19-500.00 29500.00 4. Repairs & Supplies 119277.68 82500.00 14�000.00 5. ir�igiation' Supplies 558.13 19500.00 29000.00 6. Insecticides, Herbicidess Fungicides 2P884.53 49500.00 49500.00 7. Gas, Oil & Tires 19915.15 12800.00 21000.00 8. Building Repairs 19043.19 29500.00 29500.00 9. Dues & Subscriptions & Turf Conf. 360.00 239.00 350.00 289201.94 299679-.00 36,950.00 D FIXED CHARGES: 1. Power 1�186.41 19000.00 12200.00 2., Power for Pumps 29181.00 29300.00 12700.00 3. Telephone 258.20 300.00 300.00 4. City Water 392.37 450.00 450.00 49017.98 49050.00 39650.00 E LAND: 1. Course Improvements (Cart Paths and widen bridge at #11 tee.) -- -- 2,500.00 119626.02 49500.00 29500.00 BUILDING: 1. Employees' Locker Room -- -- -- 39613.00 - G EQUIPMENT: 1. Tractor - drawn Rotary Mower -- 19100.00 2. Hydraulic Dump Trailer 1,895.00 3. Self-Propelled Line Marker 19175.00 4. Tractor-drawn Sweeper/Thatcher -- - 4,400.00 69361.00 79429.00 89570.00 TOTALS 1549079.27 1499407.00 1599032.00 SWINIMING POOL — DEPT. # 107 The swimming pool is* operated and maintained by a Pool Manager. The Manager is also responsible for developing a well balanced aquatic program fo* r all segments of the community. Life guards are hired as needed during the year. Statistics show about 20,000 people swim during the year with most participation during the summer months. The pool ia,, 100 X 40 feet with a capacity of 150,000 gallons. There is a one meter and a three meter diving board. Lessons are available and life saving is taught. The Recreation Department also uses the pool each Thursday afternoon during the summer program. Starting the 2nd Tuesday in June, continuing through July and August the daily hours are from 10:00 A.M. until 6:00 P.M:, Sunday from 12:00 until 6:00 P.M. Family night swimming also starts the 2nd Tuesday in June from 6:00 P.M. until 9:00 P.M. Family nights are Tuesday, Wednesday and Thursday. During the colder months of Januaryp February, Marchq Octoberg November and December, the swimming team enters the pool at 4:00 P.M. During the warmer months of April, May and September, the team enters the pool at 5:00 P.M. During the hot months of June (Note exception — during the first week of June), the swim team enters the pool at 7:00 A.M. until 9:00 A.M. (or until 10:'00 A.M. if volume creates such demand) . ' The swimming teams were transferred to the Recreation Department by council action in March of 1972. The swimming coach at the present has no other .aquatic responsibilities. Hopefully, the coachs salary can be perpetuated by assessing the parents with adequate fees. The swimming teams have produced na— tional champions and one Olympic champion. The swimming teams have about 24 swim meets per year. It is hopeful that through cooperation, scheduling, and planning, the recreational swimmers and the swim team can be compatible utilizing the one facility. (28) Country Club SWIMMING POOL Dept. #107 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Pool Manager - 135.00 Wk. 79279.57 79583.00 79020.00 2. Life Guards 14,149.11 13,000.00 15,000.00 219428.68 209583.00 22,020.00 C MATERIALS & SUPPLIES: 1. Pool Chemicals 19667.86 29300.00 29600.00 2. Miscellaneous Supplies 19940.52 19500.00 19500.00 3. Painting & Maintenance 49783.26 39000.00 39000.00 4. Swimming Events 2,479.83 2,500.00 750.00 109871.47 99300.00 79850.00 D FIXED CHARGES: 1. City Water 19201.14 19000.00 19000.00 2. Power 39756.72 49000.00 49000.00 3. Heater Gas 19604.19 29000.00 19800.00 4. Telephone 229.95 200.00 200.00 6v792.00 7�200.00 79000.00 F BUILDING: 1. Pool Patio 2,000.00, --- 29000.00 --- TOTALS 399092.15 399083.00 369870.00 TENNIS COURTS - Dept. #108 Four courts are clay with all-weat��e- surfacing and three cci:rts are asphalt base with plastic top. With a country club atmosphere these are as fine as any in the Miami area. Lessons are available and the hard courts open at 8:00 a.m. with the clay courts opening as soon as they can be made ready and closing at sun down. (29) Country Club TENNIS COURTS Dept. #108 Expended 1971-72 1972-73 1970-71 Budget Budget A PERSONAL SERVICES: 1. Professional 52520.24 42420.00 41,736.00 2. Daily Maintenance of Courts 1,400.00 1,400.00 59520.24 59820.00 69136.00 8 CONTRACTUAL 82AVIC�28: 1. Monthly Maintenance of Courts 29149.50 29400.00 29400.00 C MATERIALS & SUPPLIES: 1. Supplies 21139.47 29000.00 21000.00 2. Trophies 197.28 200.00 200.00 21336.75 29200.00 29200.00 D - FIXED CHARGES: 1. Water 302.70 . 300.00 300.00 2. Power 320.80 300.00 350.00 3. Telephone 228.50 225.00 250.00 852.00 825.00 900.00 E LAND: Resurface 2 Hard Courts --- 3, 00.00 12327.00 31000.00 TOTALS 12,185.49 14V245.00 119636.00 MIAMI SHORES VILLAGE STATISTICAL DATA BUILDING DEPARTMENT 1964-65 1965-66 1966-67 .1967-68 1968-69 1969-70 1970-71 1. No. of Licenses 812 764 995 472 427 286 474 2. No. of Permits 19106 19139 19217 19229 998 982 1,085 3. No. of New Homes 5 15 16 3 4 5 14 4. No. of Septic Tank Rep. 129 118 105 103 119 110 102 5. No. of New Comm. Bldgs. 4 1 3 0 0 3 6 6. No. of Inspections 1,289 1,137 19494 19359 19194 19024 951 F I 1,17A NCE DEPARTMENT 1. Amt. of R.E. Taxes Coll. $337.,906 $3479488 $3569040 $365.,255 $3729425 $3475,131 $395,599 2. Amt. of P.P. Taxes Coll. $29,688 $309422 $22.9248 $259075 $233,689 $249154 $25�050 3. No. checks written-Village 19521 19495 19496 19464 19572 1,621 1�7c, 4.' No. checks written-G. Course 11650 19592 lv725 19795 19728 1,756 1,M; 5. Average No. Empl.-Village 99 98 107 107 108 109 ill 6. Average No. Empl.-�G. Course 61 62 68 68 65 67 69 POLICE DEPARTMENT 1. No. of Court Cases 3$211 3,090 39108 29098 39158 4.4276 49383 2. No. of Arrests 49050 39737 4'9047 39193 39253 69367 6�713 3. No. of Auto Accidents 329 370 345 353 334 423 451 4. Miles covered by F�olice Cars 152,562 1519320 1529234 2229455 235t533 239,377 2509483 5. No. of Cars Inspected 799013 831404 849098 949643 141p583 95�158 969440 6. No. of Injuries in Accidents 105 141 122 167 153 216 234 7. No. of Calls outside Village 175 221 276 209 94 47 16 F IRE DEPARTMENT 1. No. of Calls in Village 47 43 65 57 39 86 120 2. No. of Calls outside Village 3 2 1 6 1 7 10 3. Est. loss caused by fires $8.,670 $79625 $459145 $39425 $69675 $31,805 $24,995 PARKS DEPARTMENT 1. No. of Trees Planted 421 414 96 101 136 397 17 2. No. of Bushes Planted 110 16 139 7 223 757 2873 STREET DEPARTMENT 1. Tons asphaltic conc. used 78 79 77 64 37 47 52 WASTE DEPARTMENT 1. Residences serviced 3�025 3,040 3�056 39060 3,065 3,084 3,120 2. Yards of Garbage hauled 219978 219900 219236 199,440 21,500 20,660 21,490 3. Yards of Trash hauled 32.4227 249619 249237 269399 31,285 339377 33$217 4. Yards of Chipper Trash 129417 9�225 89992 89647 109095 10,070 109416 LIBRARY 1. No. of Books Circulated 779892 749506 71,134 66.015 669268 59,069 649950 MIAMI SHORES VILLAGE DEBT SCHEDULE Includes Principal and Interest Cert. of Indebt. Cert. of Indebt. 4 Cabs Parking Total Rec. Center Block # 107 Chassis Lots General Fiscal Year 5 3/4/96 426' Note 4/6 Note 3 1/2 Budget 1972-73 279730.00 19357.20 7�904.00 21665.00 39,656.20 1973-74 269810.00 2,595.00 29,405.00 1974-:75 259890.00 29525.00 289415.00 1975-76 24,970.00 2�455.00 279425.00 1976-77 249050.00 21385.00 26�435.00 1977-78 239130.00 21315.00 259445.00 1978-79 22,210.00 29245.00 24,455.00 1979-80 219290.00 2,175.00 239465.00 1980-81 209370.00 29105.00 229475.00 1981-8Z 199450.00 2�035.00 21,485.00 1982-83 18,530.00 18,530.00 1983-84 179610.00 179610.00 1984-85 16,690.00 169690.00 Pledged Pledged Chattel Pledged Electric Electric- Mortgage Parking Franchise Franchise Meter Revenue From From From From General General General General Budget Budqet Budget Budget Totals 2889730.00 19357.20 79904.00 239500.00 3219491.20 MIAMI SHORES GOLF COURSE DEBT SCAHEDULE Includes Principal and Interest Land Golf Course Total Purchase Elec. Carts Golf Course Fiscal Year 491. 4/6 Debt 1972-73 12,640.00 10,169.16 22,809.16 1973-74 129320.00 9,770.83 22,090.83 1974-75 12,000.00 12,000.00 1975-76 11,680.00 11,680.00 1976-77 11�360.00 11,360.00 1977-78 119040.00 11,040.00 1976-79 109720.00 10,720.00 1979-80 109400.00 10�400.00 1980-81 10�080.00 10,080.00 1981-82 99760.00 9,760.00 1982—S3 9�440.00 9,440.00 1983-84 99120.00 9,120.00 1984-85 89800.00 8,800.00 1985-86 81480.00 8,480.00 1986-87 89160.00 8�160.00 Pledged Pledged Power Golf Franchise Course and Revenue Golf Course Revenues Total 1569000.00 199939.99 1759939.99 MIAMI SHORES VILLAGE GOLF COURSE GOLF MEMBERSHIPS FISCAL YEAR ENDIW3 VILLAGE OTHER TOTAL 1957 345 269 614 1958 334 224 558 '959 346 274 620 1960 378 232 610 1961 376 175 551 1962 362 162 524 1963 359 156 515 1964 347 143 490 1965 365 159 524 1966 405 160 565 1967 449 153 602 1968 475 131 606 1969 485 135 620 1970 502 104 606 1971 514 101 615 NUMBER OF FACILITY USES GOLF POOL FISCAL YEAR ENDING MEMBERS GUESTS TOTALS MEMBERS GUESTS TOTALS 1957 39,343 109220 499563 209664 79515 289179 1958 359014 89185 439199 239702 59513 299215 1959 369387 89162 449549 179047 59842 229889 1960 40,282 99267 499549 189816 69877 259,693 (14 mo.) 1961 34�364 79718 429082 159020 69710 21,730 1962 329686 79844 409530 139560 59974 199,534 1963 34,731 109014 449745 159120 7�035 229155 1964 349483 109781 453,264 169658 7�864 249522 1965 371,640 12,,061 499701 119804 69774 189578 1966 39,632 109883 509515 16�800 89035 249835 1967 44,069 9v941 549010 259410 59548 309958 1968 449409 9�853 549262 249037 5p451 299488 1969 449393 89623 539016 239055 49477 279532 1970 43,971 91,016 529987 279809 39931 319740 1971 46�199 89758 54�957 26�863 39252 309115 TENNIS FISCAL NUMBER OF FACILITY USES YEAR ENDING MEMBERS MEMBERS GUESTS TOTALS 1965 71 6234 316 6550 1966 79 5502 550 6052 1967 78 7122 875 7997 1968 89 7698 815 8513 1969 88 9124 660 9784 1970 92 9175 923 10098 1971 90 9341 996 10337 MIAMI SHORES VILLAGE GOLF COURSE DINING ROOM OPERATING STATEMENTS Fiscal Year Ending 1960 (14 mo.) 1961 1962 1963 1964 1965 Sales $1749375.42 $1569730.45 $1729026.70 $1779752.66 $1809488.92 $1889665.90 Cost of Sales 106,484.08 949147.08 1039709.06 102,719.33 1069905.78 1149328.90 Gross Profit 679891.34 629583.37 689317.64 759033.33 739583.14 749337.00 Expenses 629496.81 569006.56 629246.31 639661.23 659738.42 709789.00 Net Profit 59394.53 69576.81 69071.33 119372.10 7t844.72 39547.r Percentage of Sales: Gross Profit Percentages. 39% 39% 39% 42% 41% 39% Expense Percentages 36% 36% 36% 36% 36% 38% Net Profit Percentages 3% 4% 3% 6% 4% 2% Fiscal Year Ending 1966 1967 1968 L969 1970 1971 Sales $2029671.52 $2259625.19 $254v633.79 $255�918.85 $282,423.86 $2889584.09 Cost of Sales 1179917.07' 126,589.86 1399839.47 1409245.38 1489765.91 1559808.68 Gross Profit 84.9754.45 999035.33 1149794.32 1159673.47 1339657.95 1329775.41 Expenses 769431.94 909499.59 100.,584.76 110,763.60 1399579.36 1279668. Net Profit 89322.51 8t535.74 149209.56 4�909.87 (59921.41) 59106. Percentages of Sales: Gross Profit Percentages 42% 44%6- 45/o/. 45% 47% 46% Expense Percentages 38Y. 40/06. 40Y. 43/0.6 49% 4 4% Net Profit Percentages 4/c./ 42.' 6% 2% 2% MIAMI SHORES VILLAGE GO] )URSE. BAR - OPERATING STAT.'-. , .:A' Fiscal Year Ending 1960 1961 1962 1963 1964 1965 Sales $1229229.19 $101,772.11 $1279352.71 $135�337.18 $1409995.06 $1389459.35 Cost of Sales 45,345.81 369286.84 439511.63 47,683.15 489710.44 49,883.67 Gross Profit 769884.01 659485.27 83,841.08 87,654.03 929284.62 881,573.68 Expenses 34,915.44 32,105.90 379564.15 39,342.69 41�255.63 43,526.60 Net Profit 41,968.57 339379.37 469276.93 489311.34 519028.99 459047.08 Percentages of Sales: Gross Profit Percentages 632./ 64Y. 65Y. 65Y. 65Y6 63% Expense�-, Percentages 28Y6 32Y. 29Y. 299.1 29% 31% Net Profit Percentages 3 4/6 33% 36Y6 36% 36Y. 33Y. Fiscal Year Ending 1966 1967 1 968 1969 1970 1971 Sales $1409839.53 $1439749.70 $1521270.15 $151,323.19 $1669848.14 $176$670.85 Cost of Sales 509916.35 539830.86 56�050.59 571250.81 599901.88 649059.28 Gros,,:, Profit 89,923.18 899918.84 96�219.56 949072.38 1069946.26 112,611.57 Expenses 439741.52 46�085.57 469390.39 479717.73 489942.03 559386.38 Net Profit 469181.66 439833.27 499829.17 46�354.65 589003.40 579225.1- Percentages of Sales: Gross Profit Percentages 64/0/6 63% 63Y. 62% 64Y. 64% Expense Percentages 31% 32Y. 3CP/. 32% 29% 31% Net Profit Percentages 33Y. 3CP/. 33% 31% 35Y. 32,% �, . . . LF `f.. j _ .Y e. `iY k x k�}'� { ...�.,e,.�'.. .�. 1^�.4.�, k >a+ _. �� _rte v?. >> ,..xns."`�„�,.s,iD2=it-S,::s� ,.> <d.,..;��. .� ._. ,� _.� n+. � ....�. .�..r,.. .�..-. .. ..x..n.._ec�.�,..�,a+ii.-.r..'E'.