O-314-63 Ni
ORDINANCE NO. 314
AN ORDINANCE ADOPTING THE ANNUAL
BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1963; ADOPTING THE FINAL
TAX ASSESSMENT ROLL AND FIXING THE
1963 TAX LEVY OF MIAMI SHORES VILLAGE.
BE IT ORDAINED BY MIAMI SHORES VILLAGE:
Section 1 . That the following be and the same is hereby
adopted as the budget of Miami Shores Village, Florida, for the fiscal
year October 1, 1963 through September 30, 1964, including the
Miami Shores Country Club and the Library, the amounts shown on
the extreme right-hand column being the amounts appropriated to the
various departments and functions of the Village:
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MIAMI SHORES VILLAGE
SCHEDULE OF PROPERTY ASSESSMENTS
1962 1963
Estimated Estimated
Assessment Taxes at Assessment Taxes at
Value 11-1/4 mills Value 11-1/4 mills
REAL ESTATE
Land $ 10, 339, 896. oo 10, 468, 144. 00
Buildings 37, 2iq, 6i6. 00 37, 905, 393. 00
TOTAL 47, 559, 512. 00 48, 373, 537. 00
Less
Exemptions 16, 9111300. 00 16, 996, 301. 00
Non Exempt 30, 648, 212. 00 31, 377, 236. oo
Less Discount
&Adjustments 1, 225, 928. 00 1, 253, 889. 00
TOTAL REAL 29, 422, Z84. 00 331, 000. 70 30, 123, 347. 00 338, 887. 65
PERSONAL
Assessment 5, 229, 705. 00 5, Z33, 484, 00
Exemptions 2, 514, 972. 00 2, 526, 34Z. 00
Non Exempt 2, 714, 733. 00 2, 707, 142. 00
Less Discount
&Adjustments 108, 589. 00 108, 286. 00
TOTAL
PERSONAL 2, 606, 144. 00 29, 319. 12 2, 598, 856. 00 29, 237. 13
TOTAL REAL &
PERSONAL $ 32, 028, 428. 00 360, 319. 82 32, 722, 203. 00 368, 124. 78
'A I
General Budget $ 758, 924. 00
Golf Course Budget 421, 800. 00
1, 180, 724. 00
One Millproduces 32, 722. 00
MIAMI SHORES VILLAGE, FLORIDA
1963-64 BUDGET
INDEX
VILLAGE COUNTRY CLUB
Page Page
Building & Zoning 4 Administrative C-1
Council 1 Bar Operations C-4
Finance 5 Club House C-2
Fire 11 Course Maintenance c-6
Inspection Stations 10(a) Dining Room C-3
Legal 2 Golf Activities C-5
Library 17 Swimming Pool C-7
Lot Cleaning 15 Tennis Courts C-8
Manager 3
Municipal Court 8 Miscellaneous Data
Non-Dept. Exp. 9 Statistical Data
Parks 12 Golf Course Debt Schedule
Police 10 Village Debt Schedule
Recreation 16 Golf Course Memberships & Use
Streets 13 Dining Room Operating Statements
Tax 6 Bar Operating Statements
Village Hall 7
Waste 14
f i
b qI SHORES VILLAGE BUDG
Octouer 1, 1963 to September 30, 1-;u4
REVENUE
1962-63 1962-63 1963-64
Est. Rev. Actual Rev. Est. Rev.
12 Mos. 9 Mos. 12 Mos.
Cash at beginning of year $ 95, 000. 00 108, 678. 28 82, 000. 00
Taxes - Real 331, 000. 70 333, 733. 93 338, 887. 00
Taxes - Personal 29, 319. 12 28, 174. 47 29, 237. 00
Occupational Licenses 33, 000. 00 2Z, 324. 00 35, 000. 00
Permit Fees 11, 500. 00 9, 716. 41 11, 500. 00
Golf Course 18, 000. 00 18, 000. 00 20, 000. 00
Cigarette Taxes 45, 000. 00 35, 899. 98 65, 000. 00
Miscellaneous 3, 500. 00 4, 156. 08 3, 500. 00
Fines and Forfeitures 24, 000. 00 23, 347. 38 26, 000. 00
Auto Inspection Station #1 21, 000. 00 17, 685. 50 22, 000. 00
if it 11 #2 35, 000. 00 29, 064. 25 38, 000. 00
Parking Meters 3, 600. 00 3, 559. 39 7, 200. 00
Electric Franchise 50, 000. 00 --- 52, 000. 00
Garbage Fees 77, 000. 00 77, 301 . 50 77, 000. 00
Lot Cleaning & Mowing 1, 800. 00 1, 770. 84 1, 600. 00
TOTAL 778, 719. 82 713, 412. 01 808, 924. 00
Less reserved surplus for
operating before taxes 50, 000. 00 50, 000. 00
728, 719. 8Z 758, 924. 00
APPROPRIATIONS
Personal Contract. Materials, Fixed Capital
Department Services Services Supplies Charges Outlay TOTALS
1 . Council 55. 00 584. 00 590. 00 1, 229. 00
2. Legal --- 6, 100. 00 --- --- 6, ioo. 00
3. Manager 16, 732. 00 40. 00 1, 608. 00 984. 00 19, 364. 00
4. Bldg. & Zon. 10, 932. 00 240. 00 1, 232. 00 --- 12, 404. 00
5. Finance 11, 900. 00 1, 563. 00 2, 075. 00 1, 200. 00 16, 738. 00
6� Tax 4, 524. 00 353. 00 800. 00 --- 236. 00 5, 913. 00
7. Village Hall 3, 640. 00 3, 550. 00 1, 000. 00 4, 500. 00 7, 925. 00 20, 615. 00
8. Municipal Court 300. 00 --- --- --- 300. 00
9. Non-Dept. --- 12, 619. 00 3, 480. 00 81 , 273. 00 --- 97, 372. 00
10. Police 140, 894. 00 4, 930. 00 11, 550. 00 2, 850. 00 500. 00 160, 724. 00
Insp. Sta. #1 12, 088. 00 1, 500. 00 --- 13, 588. 00
Insp. Sta. #2 12, 276. 00 --- 2, 000. 00 425. 00 6, 210. 00 20, 911. 00
11. Fire 17, 500. 00 700. 00 575. 00 100. 00 550. 00 19, 425. 00
12. Parks 68, 900. 00 --- 22, 250. 00 3, 120. 00 1, 000. 00 95, 270. 00
13. Streets 7, 748. 00 --- 14, 100. 00 31, 072. 00 16, 947. 00 69, 867. 00
14. Waste 85, 332. 00 13, 470. 00 10, 450. 00 6, 941. 00 116, 193. 00
15. Lot Clean. 1, 250. 00 --- 350. 00 --- --- 1, 600. 00
16. Recreation 32, 758. 00 3, 900. 00 7, 800. 00 2, 304. 00 1, 8Z7. 00 48, 589. 00
17. Library --- --- --- 32, 722. 00 --- 32, 722. 00
TOTALS 426, 529. 00 34, 879. 00 84, 380. 00 168, 816. 00 44, 320. 00 758, 924. 00
COUNCIL - Dept. #1 Function - General Government
The municipal government provided by the Village Charter
is known as the "Council-Manager" government. Pursuant to its
provisions and subject only to the limitations imposed by the Constitu-
tion of the State of Florida and by this Charter, all the powers of the
Village are vested in an elective Council which enacts local legislation,
adopts budgets, determines policies and appoints a Village Manager
who shall execute the laws and administer the government of the Village.
Meetings are twice monthly on the first and third Tuesdays
at 4:00 P. M. at the Village Hall. The fiscal year is October Ist to
September 30th.
The Council meets twice a year just prior to budget adoption
as a Board of Equalization at which time the public may be heard on
any questions of assessment. The Council also holds a public hearing
on the budget at this time.
COUNCIL - Dept. #1
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1 . 5 Councilmen at 1 . 00 yr. plus 5. 00 for
Board of Equalization 55. 00 55. 00
B - CONTRACTUAL SERVICES:
1 . Natl. Municipal League dues 5. 00
Fla. League of Mun. dues 313. 00
Dade League of Mun. dues 266. 00 520. 95 584. 00
G - MATERIALS & SUPPLIES:
1 . Office supplies (letterheads, pictures, etc. 90. 00 90. 00
2. Miscellaneous 500. 00 500. 00
590. 00 590. 00
TOTALS 1, 165. 95 1, 229. 00
LEGAL - Dept. #2 Function General Government
The Village Attorney, who is appointed by the Council,
represents the Village in all legal matters and litigation and acts as
legal advisor to the Council, the Village Manager and the department
heads. He attends Council meetings as an advisor, writes ordinances
and gives written opinions when asked by the administration.
In law suits where extra work is involved he is paid extra
fees.
I F
LEGAL Dept. #2
1962-63 Budget 1963-64 Budget
B CONTRACTUAL SERVICES.
1. Village Attorney fee 3, 600. 00 3, 600. 00
2. Special Legal Costs 1, 000. 00 2, 500. 00
40600. 06- �, 100. 00
TOTALS 4, 600. 00 6, 100. 00
MANAGER'S - Dept. #3 Function - General Government
The Village Manager is responsible for carrying out policies
established by the Council and the ordinances of the Village under the
regulations of the Charter. The Charter gives the Village Manager the
responsibility for the proper administration of all affairs of the Village.
Specifically, he appoints and removes all employees, prepares the
tentative budget to submit to the Council, administers the budget after
adoption, submits to the Council a complete report on the finances and
administration for the year, keeps the Council advised of the financial
condition and the future needs of the Village. The Village Manager
investigates and remedies, if possible, all complaints voiced by the
citizens. He attends meetings on behalf of the Village and serves on
committees of local governmental agencies and performs other duties
as may be prescribed by the Charter or required by the Council.
As the administrative head of the Village, the Village Manager
is responsible for and directs through the department heads all the
activities of municipal government. By the Charter, the Manager is
also ex officio tax assessor and collector.
The Charter position of Village Clerk is administered in this
department by the Manager's secretary. The Clerk is responsible for
recording and filing Council minutes, resolutions and ordinances, vot-
ing registrations and elections. Besides acting as the Village Manager's
secretary she edits the monthly Village Bulletin and acts as secretary to
the Planning and Zoning Board.
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MANAGER'S - Dept. #3
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES-
1. Manager 12, 000. 00 12, 000. 00
2. Clerk-Secretary - 91. 00 wk. 4, 576. 00 4, 732. 00
16, 57;. 16, 732. 00
B - CONTRACTUAL SERVICES.
1. Typewriter Service Contract 39. 50 40. 00
C - MATERIALS & SUPPLIES:
1. Office Supplies & Manager's Expense 1, 200. 00 1, 200. 00
2. Auto Expense 250. 00 250. 00
3. Dues and Subscriptions 158. 00 158. 00
1, 608. 00 1, 608. 00
G EQUIPMENT.
1. IBM Typewriter --- 525. 00
2. Thermo-Fax Copy Machine 459. 00
984. 00
TOTALS 18, 223. 50 19, 364. 00
-3-
BUILDING AND ZONING - Dept. #4 Function - General Government
This department enforces the South Florida Building Code and
the Miami Shores Zoning Ordinance #270. Personnel from this depart-
ment examine all construction plans for compliance with the Code and
Zoning Ordinance and issue new construction, plumbing, electrical and
alteration permits. They also make inspections of construction for
compliance with the code and zoning ordinance.
The Building and Zoning Department bills and issues all
occupational licenses to contTactors and businesses within the Village.
They design and supervise construction of buildings on Village property
and help the Manager in planning and specification writing on all Village
improvements.
The department head meets with and acts in an advisory
capacity to the Planning and Zoning Board which meets on the second
and fourth Thursdays of each month.
For the fiscal year of 1961-6z, 744 licenses and 1296 permits
were issued. There were eleven new homes and two commercial build-
ings completed and 1573 inspections made by the Building Department.
BUILDING & ZONING Dept. #4
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES.
1. Director 525. 00 Mo. 6, 3WOO 6, 300. 00
2. Assistant 386. 00 4, 500. 00 4, 632. 00
10, 800. 00 10, 932. 00
B CONTRACTUAL SERVICES-
1 . Planning Board Secretary Service 240. 00 240. 00
C MATERIALS & SUPPLIES:
1 . Office Supplies 350. 00 350. 00
2. Auto Expense 840. 00 840. 00
3. Dues & Subscriptions 42. 00 42. 00
1, 232. 00 1, 232. 00
TOTALS 12, Z72. 00 12, 404. 00
-4-
FINANCE - Dept. #5 Function - General Government
The Finance Department maintains all general accounting
records; pre-audits all receipts and disbursements; disburses all city monies.
It maintains property, personnel, insurance, group hospitalization and
pension records and administers them for the Village. The department
administers the debt retirement, investments of temporary funds and helps
the Village Manager prepare and administer the budget.
Monthly budget reports of the Village and Golf Course and a
monthly balance sheet on all funds are prepared for the Council, Manager
and department heads.
The Director of Finance is secretary to the Pension Bo ard,
treasurer of the employees credit union, and acts in the capacity of Village
Manager when he is out of town.
The cashier, in addition to receiving tax monies and other
revenues, takes incoming phone calls, keeps the garbage payment records
and does duplicating and mailing for all the departments.
FINANCE Dept. #5
196Z Budget 1963-64 Budget
A PERSONAL SERVICES:
I. Director 8, 00" . 00 8, 000. 00
Z. Cashier & Duplicating Clerk - 75. 00 wk. 3, 69L. 00 3, 900. 00
1 l,'69?. OU 11, 900. 00
B CONTRACTUAL SERVICES.
1. Auditing 1, 100. 00 1, 100. 00
2. Equipmen-F Service Contracts 46Z. 40 4b3. 00
1, 56Z. 40 1, 563. 00
C - MATERIALS & SUPPLIES,
1. Office Supplies 820A0 900. 00
Z. Duplicating Supplies 1, 000. 00 1, 000. 00
3. Dues, Subscriptions Short Course 175. 00 175. 00
1, 995. 00 Z, 075. 00
G EQUIPMENT
1. Check Sigr er 350. 00
2. Addressograph 1, zmoo
'IOTALS ),5, 599. 40 16, 738. 00
-5-
TAX - Dept. #6 Function - General Government
The Tax Department keeps the real estate and personal property
tax rolls of the Village which show the assessed value, exemptions, net
value and amount of tax on each piece of property. These are kept up to
date daily and the taxes paid are posted to the tax roll. Delinquent tax
notices are sent out by this department as well as handling of the tax sale
and issurance of tax certificates.
The tax roll and the various copies of the tax bill are made up
simultaneously on a National Cash Register 3100 machine.
All inquiries on taxes, assessments and special assessments
are answered by this department.
The tax clerk makes up the weekly and semi-monthly payroll
for the Village, Golf Course and Library. 6780 payroll checks were written
in 1961-62.
TAX Dept. #6
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES-
1. Deputy Assessor - 87. 00 wk. 4, 368. 00 4, 524. 00
B - CONTRACTUAL SERVICES:
1. Title Information 65. 00 65. 00
2. Billing Machine Service Contract 212. 50 213. 00
3. Tax Sale Adv. 75. 00 75. 00
352. 50 353. 00
G MATERIALS & SUPPLIES-
1. Office Supplies 794. 00 800. 00
G EQUIPMENT.
1. Adding Machine 236. 00
TOTALS 5, 514. 50 5, 913. 00
-6-
VILLAGE HALL - Dept. #7 Function - General Government
In this department are budgeted the appropriations for the
necessary expenditures for upkeep, expenses and debt retirement of the
Village Hall building. The building houses all the administrative offices
of the Village, the Police Department, the Fire Department with quarters
on the second floor, and the Council Chamber which is used as a meeting
place for many organizations. It is used during the daytime as a Metro-
politan .Dade County traffic court. The building also houses the auto
inspection station manned by Village employees.
The janitor is the only employee of this department.
General obligation bonds for the construction of this building
will be paid off in May, 1965.
7 F
VILLAGE HALL Dept. #7
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1. Janitor at 70. 00 wk. 3, 536. 00 3, 640. 00
B - CONTRACTUAL SERVICES:
1. Building Maintenance 1, 500. 00 3, 000. 00
2. Furniture & Fixture Maintenance 516. 00 550. 00
2, 016. 3, 550. 00
C - MATERIALS & SUPPLIES.
1. Operating Supplies 900. 00 1, 000. 00
D - FIXED CHARGES:
1. Communications - 130. 00 mo. 1, 560. 00 1, 560. 00
2. Power - 2W 00 mo. 2, 400. 00 2, 400. 00
3. Gas - 15. 00 mo. 180. 00 180. 00
4. Water - 30. 00 mo. 360. 00 360. 00
4, 500. 00 4, 500. 00
F - BUILDINGS.
1. Reserve for Hurricane Damage 600. 00 600. 00
H - DEBT RETIREMENT.
1. Village Hall Bond Payments 6, 527. 60 7, 325. 00
TOTALS 18, 079. 6o 20, 615. 00
-7-
MUNICIPAL COURT - Dept. #8 Function - General Government
In this department are budgeted the expenses necessary to
operate the Municipal Court. As the County now operates the traffic court,
there is not much activity in this department at the present time. Munici-
pal judges are paid a fee at the rate of $3. 00 per case.
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MUNICIPAL COURT - Dept. #8
1962-63 Budget 1963-64 Budget
B - CONTRACTUAL SERVICES,
1. Fee Costs 300. 00 300. 00
TOTALS 300. 00 300. 00
-8-
NON-DEPARTMENTAL EXPENSE - Dept. #9 Function - General Government
The Expenses not applicable to any of the other departments are
budgeted under this classification. Appropriations are always made to a
Contingency Account which is used for hurricane clean-up or re-appropri-
ated by the Council for any needed emergency. Insurance, employer's Social
Security and the Village contribution toward the employees, pension fund are
found under this classification.
1 9
NON-DEPARTMENTAL EXPENSE - Dept. #9
1962-63 Budget 1963-64 Budget
B - CONTRACTUAL SERVICES-
1. Contributions -
Humane Society 480. 00
Xmas Decorations 375. 00 855. 00 855. 00
2. Election Expense 300. 00 ---
3. Contingency ii, 966. li 11, 764. 00
13, 121. 11 12, 619. 067
C - MATERIALS & SUPPLIES:
1 . Postage 2, 612. 00 3, 000. 00
2. Employees I Kitchen Exp. 40. 00 mo. 480. 00 480. 00
3, 092. 00 3, 480. 00
D - FIXED CHARGES.
1. All insurance 20, 000. 00 25, 000. 00
2. Social Security 13, 000A0 13, 000. 00
3. Pension - I mill 32, 028. 43 32, 773. 00
4. Group Insurance 6, 642. 00 10, 500. 00
71, 670. 43 81, 273. 00
TOTALS 87, 883. 54 97, 372. 00
-9-
POLICE - Dept. #10 Function - Public Safety
The Police Department, with a complement of Chief,
Lieutenant, three Sergeants, thirteen patrolmen, one motorman, one
clerk and four detectives, operates three eight-hour shifts. One shift
operates two uniform cars and one detective car. The second shift
operates three uniform cars and one detective car. The third shift
operates three uniform cars.
About 14, 000 miles are covered by Police cars per month.
The department each month handles approximately 300 complaints, 30
accidents and 400 summonses and arrests. They also handle approxi-
mately 20 calls each month out of the Village limits. Also, an average
of about 200 court case appearances are made by the officers of this
department.
Each squad car carries a basic first aid kit, riot gun, rescue
rope, fire extinguisher, battery jumper cable and portable spot lights.
Two cars carry oxygen resusitators which have saved many lives. An
alcometer is used for sobriety tests by the department.
The officers in the Detective Bureau, when not involved in
primary or follow-up investigation work, maintain a routine plainclothes
patrol in the two shifts which are the most troublesome. Regular duties
of the detectives are: all criminal court cases, checking crime scenes
for latent fingerprints, cooperating with other departments on cas es of
mutual interest, interrogating all persons and checking of vacant homes.
167, 777 miles were covered by police cars in 1961-62 and
5, 061 summons given and arrests made.
POLICE Dept. #10
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES,
1� Chief 8, 400. 00 8, 400. 00
2. Lieut. , 3 Sgts. , 4 Detectives
(incl. 7 holidays) 51, 377. 00 52, 976. 00
3� 13 Patrolmen (incl, 7 holidays) 68, 662. 00 72, 568. 00
4� 2 School Policemen 2, 530. 00 2, 400. 00
5� Shooting Awards 650. 00 650. 00
6. Office Clerk 3, 700. 00 3, 900. 00
135, 319. 06 140, 894. OU
B - CONTRACTUAL SERVICES-
1. Prisoner Confinement - 2. 50 day 600. 00 650. 00
2. Car and Motorcycle Repairs 4, 200. 00 4, 200. 00
3. Investigations 50. 00 WOO
4, 850. 00 4, 930. 00
C - MATERIALS & SUPPLIES:
1 . Office and Operating Supplies 2, 500. 00 3, 000. 00
2. Gas, Oil and Tires 5, 300. 00 5, 300. 00
3. Uniforms 2, 250. 00 2, 500. 00
4. Fire Arms Training Supplies 500. 00 500. 00
5. Parking Meter Supplies 150� 00 150. 00
6. Pistol Range Parts 100. 00 100. 00
10, 800. 00 11, 550. 00
D - FIXED CHARGES-
1 . Communication.s 2, 750. 00 2, 750. 00
2. Auxiliary Police 100. 00 100A0
2, 850. 00 2, 850. 00
G - EQUIPMENT-
1. Office Equipment 500. 00 500. 00
2. Police Cars 4, 500. 00 ---
3. Motorcycle --- ---
5, 000. 00 500. 00
TOTALS 158, 819. 00 160, 724. 00
-10-
INSPECTION STATIONS Function - Public Safety
Inspection Station #1 is housed at the southwest corner of the
Village Hall and Station #2 is located on Village property at 10450 N. W.
17th Ave. The supervisor of the two stations works at Station #1 and has
one inspector and one typing clerk as personnel. These stations are
regulated by Metropolitan Dade County but are staffed and operated by
the Police Dept. All expenditures are charged to the Village and all
revenue goes into the general fund of the Village.
On the average, about 6, 000 vehicles are inspected each
month by the two stations. Inspection Station #2, which is a large 100 x 46 ft.
modern building, is equipped to inspect two lines at the same time. One
line is for cars and small trucks and the other has a very large brake test-
ing machine which can be used for the largest of semi-trailer trucks. This
station has two inspectors and one typing clerk.
These two stations were the first, and believed to be the only,
Metro Dade County stations in which the customer does not have to make
out the inspection card as this is done by the two clerks.
The number of cars and trucks inspected in the two stations
during the fiscal year 1961-62 was 78, 979.
1 0
INSPECTION STATIONS
1962-63 Budget 1963-64 Budget
STATION #1
A - PERSONAL SERVICES:
1. 1 Supervisor 397. 00 mo. 4, 462. 50 4, 764. 00
1 Inspector 345. 00 8 mos. , 361. 00 4 mos. 3, 900. 00 4, 204. 00
1 Clerk 260, 00 mo. 3, 130. 00 3, 120. 00
11, 4927�0 12, 088. 00
C - MATERIALS & SUPPLIES:
1. Operating Supplies 1, 200. 00 1, 500. 00
TOTALS 1Z, 692. 50 13, 588. 00
STATION #2
A PERSONAL SERVICES:
1. 2 Inspectors - 1 at 361. 00 7-1/2 mos. ,
381. 00 4-1/2 mos. ; I at 361. 00
8-1/2 mos. , 381. 00 3-1/2 mos. 8, 080. 00 8, 824. 00
1 Clerk -278. 00 for 6-1/2 mos. , 299. 00 for
5-1/2 mos. 3, 130. 00 3, 452. 00
11, 210. 00 12, 276. OTT
C MATERIALS & SUPPLIES:
1. Operating Supplies 1, 800. 00 2, 000. 00
D - FIXED CHARGES:
1. Power 235. 00 235. 00
2. Telephone 190. 00 190. 00
425. 00 425. 00
H - DEBT RETIREMENT:
1. Inspection Station Note Payment 6, 420. 00 6, 210. 00
TOTALS 19, 855. 00 20, 911. 00
-10(a)-
FIRE - Dept. #11 Function - Public Safety
The Fire Department is stationed at the south end of the
Village Hall and has two Seagraves pumpers, each equipped with 1500 ft.
of 2-1/2 in. hose, two 12 ft. 4 in. hand suction hoses, and wet water.
One pumper has a portable smoke ejector, flood lights and a portable
power unit to operate them. Three firemen alternate on 24 hr. shifts
so that one is on duty at all times. The police officers are trained as
firemen and go to the scene of a fire immediately in the squad cars.
In addition, the department has about 15 volunteer firemen on call in
case of emergency.
About 50 or 60 fire calls are made each year. The depart-
ment has a regularly scheduled fire inspection of all business properties
in the Village twice a year.
I I
FIRE --Dept. #11
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES-
1� 3 Firemen, plus holidays, vacation
relief and sickness 16, 14Z. 00 17, 500. 00
B - CONTRACTUAL SERVICES:
1. Fire Truck Repair 500. 00 400. 00
2. Fire Hydrant' Repair Z50. 00 300. 00
750. 00 700. 00
C - MATERIALS & SUPPLIES:
1 . Station Supplies 200. 00 Z50. 00
2. Uniforms 200. 00 ZOO. 00
3. Gas, Oil and Tires 125. 00 125. 00
525� 00 575. 00
D - FIXED CHARGES:
1. Volunteer Expense 100. 00 100. 00
G - EQUIPMENT:
1. Fire Hose 200. 00 200. 00
2. Operating Equipment 100. 00 150. 00
3. Fire Hydrants 300. 00 200. 00
600. 00 550. 00
TOTALS 18, 117. 00 19, 4Z5. 00
PARKS - Dept. #12 Function - Public Service
This department is one of the Village maintenance departments,
segregated from the others to give Council and management the costs of
servicing dedicated parks, parkways and lawns surrounding public buildings.
The services of the department include: tree trimming, grass
cutting, watering new trees and shrubs, planting new areas and in general,
keeping the public-owned land maintained and clean. Equipment operated
by this department includes: a station wagon, two pick-up trucks, a tree
crane, a truck with ladder, two trucks with water tanks and two other trucks.
Small equipment includes: one brush chipper, seven large parkway mowers,
four small parkway mowers, two edgers, and three chain saws. ,
The salary of the Superintendent of Public Services is shown in
thi's department alt-hough he is also in charge of the streets and waste
departments. One crane operator, three drivers, eleven helpers and one
mechanic makeup the personnel of this department. When other mainten-
ance departments are understaffed because of illness or vacations personnel
from this department are used to carry on the work of the more important
sanitary functions.
About 70 or 80 tank loads of water for trees and shrubs in
parkways are hauled each month.
PARKS Dept. #12
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1. Superintendent 7, 800. 00 7, 800. 00
2. Crane Operator - 82. 00 wk. 4, 160. 00 4, 26C00
3. 3 Drivers at 75. 00 to 80. 00 wk. 11, 856. 00 12, 168. 00
4. 11 Helpers at 65. 00 to 70. 00 wk. 37, 752. 00 38, 896. 00
5. 1 Mechanic at I 11 . 00 wk. 5, 616. 00 5, 772. 00
67, 184. 00 68, 900. 0-6
C - MATERIALS & SUPPLIES:
I. Office Supplies 50. 00 50. 00
2� Operating Parts & Supplies - 300. 00 mo. 3, 600. 00 3, 600. 00
3. Gas, Oil & Tires - 200. 00 mo. 2, 400. 00 2, 400. 00
4. Bldg. Maintenance Supplies - 100. 00 mo. 1, 200. 00 1, 200. 00
5. Landscaping 8, 000. 00 15, 000. 00
15, 250. 00 22, 250. 06
D - FIXED CHARGES.
1. Communications - 20. 00 mo. 240. 00 240. 00
2. Power - 90. 00 mo. 1, 080. 00 1, 080. 00
3. Water & Ice 1, 500. 00 1, 800. 00
2, 820. 00 3, 120. 0-9
G - EQUIPMENT-
1 . Machinery & Tools
Tools 300. 00
Ladder Truck 2, 300. 00
Station Wagon Z, 300. 00 4, 900. 00
3 Mowers 1, 000. 00
TOTALS 90, 154. 00 95, 270. 00
-12-
STREETS - Dept. #13 Function - Public Services
The Streets Department's main activities are street patching,
street cleaning, the cleaning of storm drains and the erection of street
signs. In some undertakings this department is augmented by personnel
from the Parks Dept. as it only has a staff of two persons.
In the two and one-half square miles within the Village there
are about 48 miles of paved streets and about 20 miles of paved alleys.
The equipment used is as follows: a vanette for sign work, two trucks,
a diaphram pump for cleaning storm sewers, and an air compre,ssor with
tools.
About ten tons of asphaltic concrete are used monthly for
patching streets. The Village provides 742 street lights of which 210
are whiteway underground lights.
The first item under Debt Retirement is for the street and
alley paving program of 1952 which will be paid up in 1967. The second
item is for paving the parking lot immediately west of N. E. 2nd Avenue
between 97th and 98th Streets, 100 ft. wide.
STREETS - Dept. #13
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES-
1. 1 Driver at 80. 00 wk. 4, 056. 00 4, 160. 00
Z. 1 Man at 69. 00 wk. 3, 328. 00 3, 588. 00
7, 384. 00 7, 748. 5-0
C - MATERIALS & SUPPLIES:
I� Truck Parts - 15. 00 mo. for 2 trucks 180. 00 180. 00
Z. Operating Supplies - Z50. 00 mo. 3, 000. 00 3, 000. 00
3� Gas, Oil & Tires - 35. 00 mo. 420. 00 420. 00
4. Street Surfacing & Sidewalk Repair 5, 000. 00 10, 000. 00
5. Alley Surfacing 5, 000. 00 500. 00
13, 600. 14, 100. 00
D FIXED CHARGES:
1. Ice - 6. 00 mo. 72. 00 72. 00
2. Street Lights 31, 000. 00 31, 000. 00
31, 07276-0 31, 072.
E LAND-
1. Street Drainage 3, 000. 00 3, 0W00
H DEBT RETIREMENT:
1. Revenue Certificate Payments 10, 350. 00 10, 080. 00
2. Parking Lot Certf. Payments 4, 000. 01 3, 867. 00
14, 350. 01 13, 947. 00
TOTALS 69, 406. 01 69, 867. 00
-13-
WASTE - Dept. #14 Function - Sanitation
The Waste Department is responsible for garbage and trash
pickups in the Village. A foreman, 6 drivers, I I helpers and one
mechanic, under the Superintendent of Public Services, comprise the
staff of this department.
Each residence receives two pickups each week of garbage
and an average of two pickups per month of trash. The garbage crew
uses four packers and the trash crew uses four packers and eight dump
trucks and two brush chippers. The foreman who coordinates the crews
uses a pickup truck.
The chipper which is pulled behind a truck chops up brush into
small pieces and throws it into the truck. By filling a truck with chippings
instead of the regular brush about seven times more trash can be hauled
in a truck.
About 90 to 100 loads of garbage are hauled to the dump a month
and about the same number of loads of trash are hauled to the trash dump.
The cost of disposal of garbage at the dump is 22� a cubic yard and the
cost of trash disposal is 25� a cubic yard.
The note payable on the two packers will be paid up on January
1, 1964.
WASTE - Dept. #14
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES:
1. 1 Foreman at 93. 00 wk. 4, 680A0 4, 836. 00
2. 8 Drivers from 75. 00 to 80. 00 wk. 23, 712. 00 32, 448. 00
3, 12 Helpers from 65. 00 to 70. 00 wk. 37, 752A0 42, 432. 00
4. 1 Mechanic at 108. 00 wk. 5, 460. 00 5, 616. 00
71, 604. 85, 332.
C MATERIALS & SUPPLIES:
1. Office Supplies 400. 00 450. 00
2. Truck Parts - 400. 00 mo. 3, 300A0 4, 800. 00
3. Operating Supplies - 85. 00 mo. 1' omoo 1, 020. 00
4. Gas, Oil & Tires - 600. 00 mo. 7, 200. 00 7, 200A0
11, 920. 00 13, 470. 00
D - FIXED CHARGES:
1. Ice 360. 00 300. 00
2. Disposal Costs 10, 150. 00 10, 150. 00
10, 510. 10, 450. 06
H - DEBT RETIREMENT:
1 . Note Payments on 2 Packers 7, 175. 39 6, 941 . 00
TOTALS 101, 209. 39 116, 193. 00
-14-
LOT CLEANING - Dept. #15 Function - Sanitation
Miami Shores Village Ordinance No. 34, passed on October
ZZ, 1935, provides that properties must be kept free from surplus grass
and weeds, rubbish and excavations, or the Village will place a lien on
the property and be reimbursed for the expenses of cleaning up the
property. Yearly the expenses are budgeted for this work and a charge
made against the property which is incorporated in the real estate
tax bill. The estimated revenue offsets the appropriations in the
budget.
Today there are only about Z50 unimproved lots left which
are being charged for this service. A tractor with rotary mower
attached is used for this operation three or four times a year. As
this is not a full-time operation, only part-time salary is charged to
this department.
LOT CLEANING Dept. #15
1962-63 Budget 1963-64 Budget
A - PERSO'NAL SERVICES:
1. 1 Man part of year only 1, 450. 00 1, 250. 00
C - MATERIALS & SUPPLIES:
1. Equipment Parts 140. 00 140. 00
2. Gas, Oil & Tires 210. 00 210. 00
350. 00 350. 00
TOTALS 1, 800. 00 1, 600. 00
-15-
RECREATION - Dept. #16 Function - Recreation
This department plans, organizes, supervises and coordinates
activities in recreation for all age groups. At two fields, the Community
House and Barry Field, the following activities take place: 24 basketball
teams, 6 softball teams, 20 baseball teams, 20 soccer teams, 6 football
teams. Available also, are tennis, trampolice, volley ball., tetherball,
badminton, fencing, shuffleboard, and archery.
Off the fields, the activities available are: swimming, horse-
back riding, roller skating, riflery and fishing.
Inside activities at the Community Center are: tap and ballet,
creative writing, limited arts and crafts, doll shows, pet shows, art
shows, knok-hockey, chess and cheerleading. Ten organizations use the
facilities for a meeting place.
The personnel includes the Director, Athletic Director, Z ladies,
6 men and 3 maintenance men, of which all but one are part-time
employees. School teachers are used because of their knowledge of
teaching and because their off-time corresponds with the off-time of the
children. The department has a bus which it operates to transport
children to other areas for games and for field trips of various kinds.
RECREATION Dept. #16
1962-63 Budget .1963-64 Budget
A - PERSONAL SERVICES:
1. Director - 340. 00 mo. 3, 960. 00 4, 080. 00
2. Athletic Director - 2. 00 hr. Z, 500. 00 2, 675. 00
3. 2 Ladies at 1. 60 hr. 3, 687. 00 3, 600. 00
4. 6 Men at 1 . 90 hr. 10, 453. 80 12, 200. 00
5. 1 Boy at . 75 hr. 776. 30 799. 00
6. Maintenance man at 88. 00 wk, 4, 576. 00
Maintenance labor at 67. 00 wk. 3, 484. 00
Janitor at 112. 00 mo. 8, 548, 00 1, 344. 00
29, 925. 10 32, 758. 00
B - CONTRACTUAL SERVICES:
1. Tennis Pro at 325. 00 mo. 3, 000. 00 3, 900. 00
C - MATERIALS & SUPPLIES:
1. Office Supplies ZOO. 00 200. 00
2. Game Equipment 2, 000. 00 Z, 000. 00
3. Building Supplies & Maintenance 700. 00 2, 500. 00
4. Grounds Maintenance 2, 137. 70 2, 000. 00
5. Transportation Expense 1, 070. 00 1, 100. 00
6, 10 7. �T-O 7, 800. 00
D - FIXED CHARGES:
1. Power - 150. 00 mo. 1, 800. 00 1, 800. 00
2. Telephone - 32. 00 mo. 192. 00 384. 00
3. Water - 10. 00 mo. 96. 00 120. 00
2, 088. 00 2, 304. 00
ID - CAPITAL OUTLAY:
I. Senior Citizen's Facility 15, 000. 00 ---
H - DEBT RETIREMENT:
1. Certificate of Indebtedness, Blk. 107 1, 879. 20 1, 827. 00
TOTALS 58, 000. 00 48, 589. 00
-16-
LIBRARY BOARD BUDGET
REVENUE
1962-63 Budget 1963-64 Budget
Village Appropriation 32, 028. 43 32, 7Z2. 00
Appropriation from Power Franchise Revenue 3, 000. 00 ---
Fines 2, 500. 00 2, 500. 00
Fees 1, 600. 00 1, 800. 00
Lost and Paid 300. 00 300. 00
Donations 360. 00 160. 00
Miscellaneous 162. 88 163. 00
39, 591. 31 37, 645. 00
EXPENDITURES
A - PERSONAL SERVICES:
Librarian 6, 000. 00 7, 000. 00
Assistant Librarian 4, 100. 00 ---
Children's Librarian 4, 100. 00 4, 600. 00
Aide 3, 550. 00 3, 750. 00
Aide 3, 400. 00 3, 000. 00
Aide --- 3, 000. 00
Maid 1, 800. 00 2, 000. 00
Part-time Help 1, 500. 00 1, 100. 00
24, 450. 00 24, 450. 00
B - CONTRACTUAL SERVICES:
Exterminator 108. 00 108. 00
./'.ir Conditioning Service 457. 56 457. 56
Photo-charger Service 67. 75 67. 75
633. 31 633. 31
C - MATERIALS & SUPPLIES:
Books 4, 000. 00 4, 000. 00
Magazines 360. 00 360. 00
Binding 600. 00 600. 00
Office Supplies 700. 00 700. 00
Janitor Supplies 200. 00 ZOO. 00
Repair Equipment 200. 00 200. 00
Contingent 200. 00 1, 737. 02
6, 260. 00 7, 797. 02
D FIXED CHARGES:
Insurance 768. 00 768. 00
Utilitie s 2, 500. 00 2, 500. 00
Social Security 820. 00 8ZO. 00
Group Insurance 360. 00 360. 00
4,448. 00 4, 448. 00
E CAPITAL OUTLAY:
Equipment 200. 00 316. 67
Building Fund Note Payment 3, 960. 00 ---
4, 160. 00 316. 67
TOTALS 39, 591. 31 37, 645. 00
I I
LIBRARY - Dept. #1 7
1962-63 Budget 1963-64 Budget
D - FIXED CHARGES:
1. Appropriation for fiscal year (I mill) 32, 028. 43 32, 7ZZ. 00
2. Appropriation from Power Franchise Revenue 3, 000. 00 ---
TOTALS 35, 028. 43 32, 7ZZ. 00
LIBRARY - Dept. #17 Function Library
This modern, airconditioned 7200 sq. ft. building just across the street
from the Village Hall, is a well lighted, comfortable and attractive library. It
has a staff of Librarian, Children's Librarian and three aides plus three part-time
employees. It has a total of 37, 164 volumes, 8, 000 of which are in the children's
room, open reference library of 2500 volumes and a closed reference library of
1, 000 volumes. Circulation is approximately 78, 000 volumes per year.
Weekly activities are: children's story hour, stargazing and literary
discussion group. Special activities are: hobby club, art exhibits and open
house. Hours are 9 to 9 Monday thru Thursday, 9 to 6 on Friday and 9 to I p. m.
on Saturday.
The library operation is directed by a Board of five citizens appointed
by the Council.
-17-
I I
Miami Shores Village
COUNTRY CLUB BUDGET
October 1, 1963 to Stptember 30, 1964
REVENUE
ig6z-,63 1962-63 1963-64
Est. Revenue Actual Rev. Est. Revenue
12 Mos. 9 Mos. 12 Mos.
Miscellaneous Income 5W00 277. 28 300. 00
Cotillion Income 1, 000. 00 1, 228. 55 1, 200. 00
Dining Room Gross Income 68, 000. 00 65, 228. 21 70, 000. 00
Bar Gross Income 75, 000. 00 72, 053. 95 80, 000. 00
Guest Fees 37, 000. 00 41, 662. 50 40, 000. 00
Pull Cart Rental 1, 000. 00 703. 50 800. 00
Locker Rental 2, 000. 00 1, 700. 00 2, 000. 00
Membership Annual Fees 125, 000. 00 99, 409. 02 125, 000. 00
Swimming Pool Annual Fees 9, 000. 00 9, 806. 69 11, 000. 00
Swimming Fees 2, 000. 00 1, 066. 10 2, 000. 00
Electric Carts 70, 00M0 64, 753. 50 74, 000. 00
Citizens I. D. Cards 9, 000. 00 8, 240. 00 8, 500. 00
Tennis Court Annual Fees 5, 000. 00 4, 410. 00 6, 500. 00
Tennis Court Daily Fees 1, 000. 00 380. 00 500. 00
TOTALS 405, 500. 00 370, 919. 30 421, 800. 00
APPROPRIATIONS
1963-64 Budget
Personal Contract. Materials, Fixed Capital
Department Services Services Supplies Charges Outlay TOTALS
A B C D E, F, G, H
Administrative 24, 044. 00 22, 300. 00 11, 496. 00 27, 200. 00 8, 000. 00 93, 040. 00
Club House 14, 680. 00 300. 00 19, 940. 00 8, 652. 00 22, 175. 00 65, 747. 00
Dining Room 46, 378. 00 3, 740. 00 9, 380. 00 1, 900. 00 --- 61, 398. 00
Bar Operations 33, 640. 00 --- 2, 842. 00 1, 555. 00 38, 037. 00
Golf Activities 25, 460. 00 --- 13, 550. 00 3, 000. 00 --- 42, 010. 00
Course Maint. 53, 969. 00 250. 00 22, 150. 00 2, 924. 00 12, 140. 00 91, 433. 00
Swimming Pool 7, 500. 00 --- 5, 900. 00 4, 620. 00 --- 18, 020. 00
Tennis Courts 4, 800. 00 --- 1, 375. 00 340. 00 5, 600. 00 12, 115. 00
TOTALS 210, 471. 00 26, 590. 00 88, 953. 00 48, 091. 00 43, 915. 00 421, 800. 00
ADMINISTRATWE - Dept. #101
The Administrative Department is made up of the Club Manager
and his office staff of secretary, bookkeeper, cashier and receptionist.
The first of the outside services needed for this department of
the Country Club is the auditing services which include a monthly inventory
and income and expense statement on the dining room and bar operations,
and a yearly audit. The second is the service agreements for the upkeep of
the bookkeeping and office machines used at the Club. The third, Village
Services, is an appropriation set by the Council to offset the services rendered
by the Village personnel, such as, managerial, accounting, garbage and
trash collection, police and fire protection, engineering services and pension
fund expense.
Other expenses of this department include supplies, a contingent
account for emergencies, workmen's compensation and insurance on
buildings, the employer's portion of Social Security and group insurance.
The annual contribution toward the Bond Redemption and Sink-
ing Fund to pay off the golf course bonds is paid out of this department.
This year will be the last payment into the fund as the assets with anticipated
investment income should be sufficient to retire the balance of the debt.
I I
Country Club
ADMINISTRATIVE Dept. #101
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1. Manager 9, 000. 00 9, 000. 00
2. Secretary - 94. 50 wk. for 45 hr. wk. 4, 914. 00 4, 914. 00
3. Bookkeeper at 65. 00 wk. 3, 380. 00 3, 380. 00
4. Cashier at 65. 00 wk. 3, 380. 00 3, 380. 00
5. Receptionist - 64. 80 wk. (6 day wk. ) 3, 369. 60 3, 370. 00
24, 043. 60 24, 044.U-O
B - CONTRACTUAL SERVICES:
1. Auditing Service 2, 100. 00 2, 100. 00
2. Machine Service Contracts 200. 00 200. 00
3. Village Services 18, 000. 00 20, 000. 00
20, 300. 00 22, 300. U-O
C - MATERIALS & SUPPLIES:
I. Auto Expense - 60. 00 mo. 7ZO. 00 720. 00
2. Entertainment 750. 00 750. 00
3. Dues & Subscriptions 200. 00 100. 00
4. Office Supplies 750. 00 1, 200. 00
5. Postage 1, 000. 00 1, 500. 00
6. Contingent 4, 300. 23 6, zz6. 00
7. Printing 750. 00 1, 000. 00
8,470. 23 11, 496.
D - FIXED CHARGES:
1. Insurance 12, 000. 00 13, 000. 00
2. Telephone 1, 200. 00 1, 100. 00
3. Social Security 7, 000. 00 7, 000. 00
4. Group Insurance 3, 500. 00 6, 100. 00
23, 700. 00 27, 200. 00
G - EQUIPMENT:
1. Adding Machine 50. 00 ---
H - DEBT RETIREMENT:
1. Bond Redemption Fund Payment 12, 000. 00 8, 000. 00
TOTALS 88, 563. 83 93, 040. 00
C-1
CLUB HOUSE ACTIVITIES - Dept. #102
This department accounts for the expenses of upkeep of the
physical properties and the retirement of debt for improvements and
additions. The night watchman, two maintenance men and a gardener
make up the personnel that are charged directly to the Club House.
Each year eight to ten thousand dollars are budgeted for build-
ing repairs and improvements and when borrowing is necessary for large
improvements, the principal and interest payments are paid from this
department. The account "Music and Functions" is used for orchestras
and entertainment for club functions and for the necessary flowers and
decorations for parties.
During the season the Club sponsors a Cotillion for children
each Monday evening.
The club house Certificate of Indebtedness now owing is
$80, 000. 00, principal to be paid off $20, 000. 00 per year.
A year ago a new six station bar was built. The old bar area
was turned into a small dining room and the size of the kitchen was
increased. The main dining area and the ladies powder room was re-
modeled.
I I
Country Club
CLUB HOUSE ACTIVITIES Dept. #102
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES-
I. Nightwatchman 60. 00 wk. plus relief of
10. 00 for 52 wks. plus vacation 3, 760. 00 3, 760. 00
2. Maintenance men - I at 60. 00 wk.
I at 90. 00 wk. 7, 540. 00 7, 800. 00
3. Gardener - 60. 00 wk. 2, 600. 00 3, 120. 00
13, 900. 00 14, 680. 06
B CONTRACTUAL SERVICES:
1. Exterminating 300. 00 300. 00
C MATERIALS & SUPPLIES:
1 . Cleaning Supplies - 110. 00 mo. 1, 320. 00 1, 320. 00
2. Miscellaneous Expense 1, 200. 00 1, 620. 00
3. Building Repairs & Improvements 10, 000. 00 8, 000. 00
4. Music & Functions 9, 500. 00 9, 000. 00
22, 020. 00 19, 940. 6-0
D FIXED CHARGES.
1. Electricity 7, 200. 00 7, 200. 00
2. Fuel Oil - 75. 00 mo. 780. 00 900. 00
3. City Water - 46. 00 mo. 552. 00 552. 00
8, 532. 00 8, 652. 00
H DEBT RETIREMENT:
1 . Certificates of Indebtedness 2Z, 750. 00 ZZ, 175. 00
TOTALS 67, 50Z. 00 65, 747. 00
C-2
DINING ROOM - Dept. #103
All the expenses for the kitchen and dining room functions
are budgeted in this department except the cost of food which is closed
out each month with income from the dining room into a gross profit
account. The food cost percentage runs between 53 and 5616. Each
month an independent auditing firm takes the inventory and prepares an
operating statement for the administration. There is a small net profit
made each year on this operation.
Eighteen service and civic clubs hold their meetings through-
out the year at the Country Club. Approximately 15 club dinner dances
are held each year. Many private parties which are sponsored by
club members are held each year and clubs and societies hold fashion
shows and card parties weekly. Regular Sunday night buffets are
served and lunches are served every day except Monday.
I I I
Country Club
DINING ROOM - Dept. #103
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES:
1. Chef at 715. 00 mo. 8, 040. 00 8, 580. 00
2. Second Cook 95. 00 wk. , Fry Cook 65. 00 wk. 8, 320. 00 8, 320. 00
3. Pantryman - 70. 00 wk. 3, 120. 00 3, 640. 00
4. Dishwashers - 4 at 52. 50 wk. 10, 400. 00 10, 920. 00
5. 1 Waitress-Hostess 165. 00 mo. 1, 980. 00 1, 980. 00
6. Shack Waitress 46. 50 wk. plus 6. 00 wk.
relief, plus vacation 2, 688. 00 Z, 818. 00
7. Janitor at 60. 00 wk. 2, 860. 00 3, 120. 00
8. Extra Help & Overtime 6,96o. 00 7, 000. 00
44, 288. 00 46, 378. OU
B CONTRACTUAL SERVICES:
1. Degreasing Ovens 168. 00 240. 00
2. Air Conditioning, Refrig. & Ice Machine
Service Contract plus parts 3, 500. 00 3, 500A0
3, 668. 00 3, 740. 00
C MATERIALS & SUPPLIES:
1. Dish Replacement 700. 00 700. 00
2. Repairs 500. 00 500. 00
3. Silver Replacement - 25. 00 mo. 300. 00 300. 00
4. Kitchen Utensils - 30. 00 mo. 240. 00 360. 00
5. Miscellaneous Supplies - 210. 00 mo. 2, 400. 00 2, 520. 00
6. Laundry 4, 500. 00 5, 000. 00
8, 640. 00 9, 380. 60-
D FIXED CHARGES:
1. Licenses 99. 25 100. 00
2. Gas for cooking & heating 150. 00 mo. 1, 800. 00 1, 800. 00
1, 899. 25 1, 900. 00
TOTALS 58,495. 25 61, 398. 00
C-3
BAR OPERATIONS - Dept. #104
This department serves the main lounge and the men's
lounge adjacent to the locker rooms plus special bars set up in the
dining rooms for parties. Four full-time bartenders are used and
extra help hired as needed. Gross profit percentage runs between
61 and 65% on a net profit of about $45, 000. 00 per year.
A new sunken oval 52-stool bar is in operation overlooking
the first tee and golf course on the west side of the building.
Country Club
BAR OPERATIONS Dept. #104
1962-63 Budget 1963-64 Budget
A PERSONAL SERVICES-
1. Bartenders - 3 at 75. 00 wk,
1 at 65. 00 wk. 15, 080. 00 15, 080. 00
2. Bar Hostess - 165. 00 mo.
Bar Waitresses - 2 at 105. 00 mo. 4, 500. 00 4, 500. 00
3. Z Janitors at 55. 00 wk. 2, 860. 00 5, 720. 00
4. Extra Help and Overtime 6, 21o. 00 6, 000. 00
5. 1 Waiter at 45. 00 wk. 2, 340. 00 2, 340. 00
30, 990. 00 33, 640. OU
C MATERIALS & SUPPLIES:
1. Repairs - 20. 00 mo. 240. 00 Z40. 00
2. Glass Replacement 30. 00 mo. 360. 00 360. 00
3. Bar Supplies 1, 740. 00 2, 000. 00
4. Uniforms 242. 00 242. 00
2, 582. 00 Z, 842. 60
D FIXED CHARGES:
1. Licenses 1, 554. 25 1, 555. 00
TOTALS 35, 126. 25 38, 037. 00
C-4
GOLF ACTWITIES - Dept. #105
The expenditures that have to do specifically with golfing are
accounted for in this department. The golf professional, starter,
ranger, electric cart attendant and the locker room attendants make up
the personnel serving the golfers.
Tournament expense and junior golf activities share the cost
of prizes for tournaments.
Golf play for the year totaled approximately forty-two
thousand games. Guests play makes up about twenty percent of the
forty-two thousand total golf play.
I I I
Country Club
GOLF ACTIVITIES - Dept. #105
196Z-63 Budget 1963-64 Budget
A PERSONAL SERVICES:
1 . Professional - 400. 00 mo. 2,400. 00 4, 800. 00
2. Starter - 7 days 95. 00 wk. plus relief
140. 00 yr. 5, 080. 00 5$ 080. 00
3. Ranger - 175. 00 mo. 2, 600. 00 2, 100. 00
4� Ladies Locker Attendant - 220. 00 mo. 2, 640. 00 2, 640. 00
5. Men's Locker Attendants - 2 at 35. 00 wk. 3, 640. 00 3, 640. 00
6. Electric Cart Attendant 500. 00 mo. plus
relief 1200. 00 yr. 7, 200. 00 7, 200. 00
23, 560. 25, 460.
B - CONTRACTUAL SERVICES: Elec. Carts 2, 400. 00
C - MATERIALS & SUPPLIES:
1. Laundry - 200. 00 mo. 1, 800. 00 2, 400. 00
2. Miscellaneous Expense 1, 500. 00 750. 00
3. Printing & Stationery 900. 00 900. 00
4. Tournament Expense 4, 000. 00 4, 000. 00
5. Electric Cart Supplies 4, 000. 00 5, 000. 00
6. Junior Golf Activities 500. 00 500. 00
12, 700. 00 13, 550. 00
D - FIXED CHARGES:
1. Drinking Fountains 1 , 200. 00 600. 00
2. Electric Cart Power - 200. 00 mo. 2, 400. 00 2, 400. 00
3, 600. 3, 000, 00
TOTALS 42, 260. 00 42, 010. 00
C-5
COURSE MAlNTENANCE - Dept. #106
A superintendent and 11 men maintain this 18-hole, IZ2 acre
abundantly landscaped golf course. They work out of the golf course
shops located on Club Drive and 100th Street. Two shop buildings house
the equipment and supplies. The rolling stock includes: Z pickups, I
dump truck, I truckster, 4 toro tractors, 1 tractor with loading and
other attachments, and 1 small farm type tractor. Other equipment used
includes: Z gang mower units for fairways, 7 greensmowers, 2 rough
mowers, I large fairway fertilizer distributor, 3 verticut mowers, I
tractor with mounted mowers, 1 litter lift, 4 spikers and 1 power fertilizer
distributor for greens, besides many small pieces of equipment. Our
shop does all of the equipment maintenance.
About 100 tons of fertilizer is used each year and three
6-inch wells furnish the water supply.
I � I
Country Club
COURSE MAINTENANCE - Dept. #106
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1. Superintendent at 650. 00 mo. 7, 800. 00 7, 800. 00
2. Mechanic at 94. 00 wk. plus holiday pay 4, 784. 00 4, 947. 00
3. Foreman 4, 160. 00 4, 315. 00
4. 9 Greensmen - 66. 00 to 72. 00 plus holiday pay 29, 172. 00 3Z, 813. 00
5. 1 Night Waterman at 77. 00 wk. to ft 4, 004. 00 4, 094. 00
49, 920. 00 53, 969. 00
B - CONTRACTUAL SERVICES:
1. Machine Rental 250. 00 250. 00
C - MATERIALS & SUPPLIES:
I. Seed and Grass Stoles 500. 00 500. 00
2. Fertilizer 8, 500. 00 9, 500. 00
3. Top Soil & Sand 1, 500. 00 1, 500. 00
4. Repairs and Supplies 4, 000. 00 4, 000. 00
5. Irrigation Supplies 500. 00 500. 00
6. Insecticides, Herbicides, Fungicides 3, 000. 00 3, 500. 00
7. Gas, Oil & Tires 2, 000. 00 2, 000. 00
8. Building Repairs 1, 000. 00 200. 00
9. Dues, Subscrip. & Turf Conference 450. 00 450. 00
21, 450. 00 22, 150. 00
D- FIXED CHARGES:
1. Power - 35. 00 mo. 420. 00 420. 00
2. Power for Pump 2, 000. 00 2, 000. 00
3. Telephone - ZZ. 00 mo. 264. 00 264. 00
4. City Water 175. 00 240. 00
2, 859. 00 2, 924. 00
E LAND
1. Course Improvements 1, 000. 00 6, 000. 00
G EQUIPMENT:
1. 2Greensmowers 900. 00
2. 10 ft. Fert. Spreader 400. 00
3. Spray Rig 2, 200. 00
4. Tools 500. 00
2, 285. 00 4, 000. 00
H DEBT RETIREMENT:
1 . Tractor with Mowers 2, 214. 67 2, 140. 00
TOTALS 79, 978. 67 91, 433. 00
C-6
SWIMMING POOL - Dept. #107
The pool is operated by a Pool Manager and life guards are
hired as needed,during the year. Statistics show about 20, 000 swims
during a year's time with most of it during the summer. Hours open
during the summer are every day from 10:00 A. M. to 5:30 P. M. , except
Sunday which is noon to 5:30 P. M. Night swimming takes place during
the summer vacation from 8:00 to 10:00 P. M. on Wednesdays and Fri-
days. During the winter season the pool operates from 10:00 A. M. to
5:00 P. M. and is closed all day Monday.
The pool itself is 100 x 40 ft. with a capacity of 250, 000
gallons. It has a-one meter and a three meter diving board.
The swimming teams which have produced national champions
and one Olympic champion, have about 24 swim meets a year. Lessons
are available and life saving is taught. The Recreation Department has
the pool available one afternoon a week.
I I I
Country Club
SWIMMING POOL Dept. #107
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES-
1. Pool Manager - 375. 00 mo. 4, 500. 00 4, 500. 00
2. Life Guards 3, 900. 00 3, 000. 00
8, 400. 00 7, 500. 00
C - MATERIALS & SUPPLIES.
1. Pool Chemicals - 100. 00 mo. 1, 440. 00 1, 200. 00
2. Miscellaneous Supplies 400. 00 200. 00
3. Painting & Maintenance 2, 500. 00 2, 500. 00
4. Swimming Events Z, 500. 00 2, 000. 00
6, 840� 00 5, 900. 00
D - FIXED CHARGES:
1. City Water - 75. 00 mo. 900. 00 900. 00
2. Power - 285. 00 mo. 3, 420, 00 3, 420. 00
3. Heater Gas 300� 00 300. 00
4, 620� 00 T-62000
T OTA LS 19, 860. 00 18, 020. 00
C-7
TENNIS COURTS - Dept. #108
This is the third year of a new operation which has turned out
to be very successful as to participation. $25, 000. 00 was borrowed by
the Country Club to finance the Pro Shop, locker rooms and courts. Three
courts are clay with all-weather surfacing and three courts are asphalt
base with plastic top. With a country club atmosphere these facilities
are as fine as any in the Miami area.
Lessons are available and the hard courts open at 8:00 A. M.
with the clay courts opening as soon as they can be made ready and
closing at dark.
Country Club
TENNIS COURTS Dept. #108
1962-63 Budget 1963-64 Budget
A - PERSONAL SERVICES:
1. Professional 3, 600. 00 3, 600A0
2. Maintenance 3, 224. 00 1, zmoo
6, 824. 00 4, 800. 00
C - MATERIALS AND SUPPLIES:
1. Supplies 750. 00 750. 00
2. Trophies 125. 00
3. Repairs 500. 00
1, 375. 00
D FIXED CHARGES:
1. Water 20. 00 20. 00
2. Power 120. 00 120. 00
3. Telephone 200. 00 200. 00
340. 00 340. 00
H DEBT RETIREMENT: 5, 800. 00 5, 600. 00
TOTALS 13, 714. 00 12, 115. 00
C-8
MIAMI SHORES VILLAGE STATISTICAL DATA
BUILDING DEPT. 19513-54 1954-55 1955-56 1956-57 1957-58 1958-59 1959-60 1960-61 1961-62
1. No. of rIcenses 516 525 --6"3ff 591 739 671 981 872 744
2. No. of Permits 11408 11719 2p133 19731 lv714 11480 19699 11287 19296
3. No. of New Homes 86 116 142 68 29 15 41 20 11
4. No. of Septic Tank Rep. 65 145 93 129 155 129 153 150 134
5. No. of New Com. Bldgs. 6 5 4 5 2 1 8 5 2
6. No. of Inspections 19177 19343 19879 11836 1,739 19608 11771 lt291 19573
FINANCE DEPT.
1. Amt. oF-R.E.Taxes Coll. $216,948. $255,800. $252,297. $265,931. $2969460 $3122267 $318,908. $3239105. $330,689.
2. Amt. of P.P.Taxes Coll. $ 20,268. $ 27,232. $ 26,853. $ 20,444. $ 23,612: $ 24,188: $ 25�933. $ 27,725. $ 28,379.
3. No. Checks written,G.F. 19455 19456 11464 11575 1,499 11,614 12713 10558 19588
4. No. Checks written, G.C. lv377 19490 1,428 19484 11392 19422 19647 1,453 11582
5. No.Payroll Checks written 41377 41658 5p198 51418 59636 5,749 79200 7,363 6978C
6. Average No.Empl.-Village 70 74 82 88 89 90 95 90 93
7. Average No.Empl.-G.C. 42 43 42 43 42 42 50 54 60
POLICE DEPT.
1. No* of Court Cases 493 403 449 504 411 451 11855 29540 41887
2. No. of Arrests 19980 21012 29698 21383 21397 20589 3�698 39726 5,061
3. No. of Auto Accidents 214 236 277 348 318 351 403 345 304
4. Miles covered by Pol.Cars 153,322 158,343 149,908 152,024 1479994 155t025 186,668 141,503 1679777
5. No. of Cars Inspected 9�561 10,734 11,429 12tlO7 12,188 31,367 77,702 72,068 78,979
6. No. of Injuries in Accid. - 66 64 76 103 110 157 144 119 98
7. No. of Calls Outside Vill. Not Rec. 192 165 188 165 189 223 217 205
FIRE DEPT-
Calls in Village 38 66 34 37 29 34 69 55 56
1 t-. o
2: No. of Calls Outside Vill. 10 7 12 6 5 1 7 7
3. No. of Vol. answering fires 14 46 21 4 17 31 8 6 9
4. Est.Loss Caused by fires $6f297. $2,795. $69775. $700. $20,103. $10p515. $8,926. $6tl8O. $3t495.
PARKS DEPT.
1. !N;. Wf- Trees Planted 19295 1,704 19007 414 670 560 216 472 161
2. No. of Bushes Planted 2,413 21081 32702 11713 139443 1,020 135 163 41595
3. Loads ofWater Hauled 969 2071 21855 1,541 967 676 344 735 991
STREET DEPT,
1. Tons Asphaltic Con.Used 82 93 85 140 172 101 145 84 110
XASTE-DEPT.
Y. Residences Serviced 2,413 2t583 21718 29836 2,902 2,931 2,946 2�954 29965
2 Loads of Garbage Hauled 12472 1p551 11618 11253 1,205 19183 lt207 900 19117
3: Loads of Trash Hauled 29410 21484 21696 21948 29600 29040 29500 19422 lt175
4. Loads of Chipper Trash - - - - - - 547 609 693
RECREATION DEPT.
1. No. of League games 350 383 704 Not Rec. 652 1Y070 19252 11062 10616
LIBRARY
1. No. of Books Circulated 719623 80,782 759778 68,442 752194 790695 919657 789430 77,993
MIAMI SHORES GOLF COURSE DEBT SCHEDULE
Includes Principal and Interest
Golf Course Golf Course Golf Course Golf Course Total
Fiscal Year G. 0. B. 's Cert. of Indebt. Tennis Courts Fairway Mower Golf Crse.
3% 3%, 4% 3-2-'#/'. Debt
1963 - 64 269500.00 22tl75.00 5,600.00 20140.00 56,415.00
1964 - 65 25t750.00 2lt575.00 51400.00 21070.00 540795.00
1965 - 66 Pledged 201975.00 5p2OO.00 Chattle 269175.00
Village Full Mortgage
1966 - 67 Faith and 20,375.00 Pledged From 20,375.00
Credit Golf Golf
From Pledged Course Course
Golf Golf Course Revenues Revenues
Course Revenues From
Revenues From Golf
Golf Course
Course Revenues
Revenues
Total Debt 529250.00 859100.00 16�200.00 4,210.00 1579760.00
MIAMI SHORES VILLAGE, DEBT SCHEDULE
Includes Principal and Interest
Vill. Hall Pub.Imp- Cert. of Indebt. Library Bldg. 17th Ave.Insp. 4 Waste Park.Lot Total
Fiscal Year G.O.B. 's Rev.Cer;. Block #107 Addition Station Note Trks.Note Cert. General
3e. 3% 4% 4%. 3y, 3 If. 4% Budget
1963 - 64 79325.00 l0f08O.O0 11827.00 31840.00 61210.00 69940.69 39866.67 409089.36
1964 - 65 3�097.50 99810.00 11774.80 32720.00 Pledged, Chattle 3t733.34 22,135.64
Cigarette Mortgage
1965 - 66 -- 99540.00 12722.60 Tax 37600.01 18,462.61
Revenue From
1966 - 67 Pledged 99270.00 19670.40 Ltw .00 General 31466.63 17,887.
Vill. Full .--* Budget
1967 - 68 Faith -- 11618.20 0.00 From Pledged, 49978.20
And Credit General Budget Parking
1968 - 69 Pledged 11566.00 40.00 Meter 42806.00
Electric Revenue
1969 - 70 Franchise 11513.80 4�633.80
1970 - 71 From lv461.60 From 11461.60
General General
1971 - 72 Budget lt409.40 Pledged, Budget 19409.40
Electric
1972 - 73 19357.20 Franchise 19357.20
Pledged, From
Electric General
Franchise Budget
From
General
Budget
Totals 109422.50 389700.00 15 1921.00 249360.00 . 62210.00 6p940.69 14,666.65 1179220.84
MIAMI SHORES VILLAGE GOLF COURSE
GOLF 11EUBEIR'SHIPS -
FISCAL
YEAR ENDING VILLAGE OTHER TOTAL
1950 257 236 493
1951 245 206 451
1952 258 240 498
1953 301 229 530
1954 281 175 456
1955 296 186 482
1956 331 236 567
1957 345 269 614
1958 334 224 558
1959 346 274 620
1960 378 232 610
1961 376 175 551
1962 362 162 524
NU11BER OF FACILITY USES
G 0 L F P 0 0 L
FISCAL YEAR
ENDING
IJEHBERS GUESTS TOTALS 1,,IEI,,IBERS GUESTS TOTAL�
1946 47770 17,954 22,724
1947 13,577 23,700 37,277
1948 117408 21,918 33,326
1949 15,910 19,770 357680 132676 21852 16,528
1950 20,354 211975 42,329 23,873 61845 302528
1951 192533 22,345 41$878 17,536 4,579 22,115
1952 207664 199298 39,962 159934 71940 23,874
1953 25,102 191901 45,003 11,370 10,394 21,764
1954 22,458 187247 40,705 16,434 8,500 24,934
1955 241977 191728 44,705 191083 82656 279739
1956 33,691 16,366 509057 21,052 102289 31,341
1957 39,343 102220 49,563 20,664 7,515 28,179
1958 35,014 8,185 43,199 23,702 5,5�13 297215
1959 36,387 8,162 44,549 17,047 51842 22,889
1960 402282 91267 49,549 181816 6,877 25,693
1961 34,364 7,718 42,082 15,020 6,710 21,730
1962 329686 7,844 40,530 13,560 5,974 199534
- TENNIS
FISCAL YMIR'.
ENDING ME 14BERS NUMER OF FACILITY USES
MEMBERS GUESTS TOTALS
1-961 64 5 11ONTHS 2578 284 2862
1962 81 12 MONTHS 6810 773 7583
MIAMI SHORES VILLAGE GOLF COURSE
DINING ROOM - OPERATING STATEMENTS
Fiscal Year Ending - - - - - - 1954 1955 1956 1957 1958
SALES $119,212.54 $1217719.15 #137,959.47 $140,746.77 $1362196.76
COST OF SALES 67,863.38 68,712.82 797988.14 802025.23 79,453.59
GROSS PROFIT 51,349.16 53,006.33 57,971.33 60,721.54 56,743.17
EXPENSES 481277.48 451245.07 479158.04 54,160.73 48,514.54
NET PROFIT 3,071.68 7,761.26 10,813.29 69560.81 8,228.63
PERCENTAGES OF SALES:
GROSS PROFIT PERCENTAGES 43% 4411% 42% 43% 42%
EXPENSE PERCENTAGES 40% 371%, 341%, 38% 36%
NET PROFIT PERCENTAGES 3% 6% 5% 6%
Fiscal Year Ending - - - - - - 1959 1960 1961 1962
SALES $142y643.74 $174,375.42 $156,730.45 $1721026.70
COST OF SALES 85,073.83 1067484.08 94,147.08 1039709.06
GROSS PROFIT 57,569.91 679891.34 62,583.37 68,317.64
EXPENSES 529047.11 62,496.81 56,006.56 62,246.31
NET PROFIT 5,522.80 5,394.53 6,576.81 62071.33
PERCENTAGES OF SALES:
GROSS PROFIT PERCENTAGES 40W. 39% 39% 39%
EXPENSE PERCENTAGES 36% 36% 36% 360/10
NET PROFIT PERCENTAGES 40 3% 441% 3%
MIAIII S1101M S VILLAGE GOLF COURSE
BAR - OPERATING STATEHENTS
Fiscal Year Ending - - - 1947 1948 1949 1950 1951 1952
SALES 125,754.65 $38,034.45 $54,860.10 $622075.23 $57,591.22 $64,547.15
COST OF SALES 111226.47 15,465.98 21,594.59 229069.23 211674.03 26,472.65
GROSS PROFIT 14,528.18 22,568.47 33,265.51 40,006.00 35,917.19 38,074.50
EXPENSES 6,618.90 97290.01 10,788.54 109134.09 91196.82 13,961.14
NET PROFIT 79909.28 13,278.46 222476.97 291871.91 262720.37 249113.36
GROSS PROFIT PERCENTAGES 56% 595 61% 64$ 62% 59%
EXPENSE PERCENTAGES 26% 2 40%, 20% 16�o 16% 22%
NET PROFIT PERCENTAGES 31/0, 35% 40WI, 4Q, 46% 37%
----------------------------------------------------------------------------------------------------------------
Fiscal Year Ending - - - 1953 1954 1955 1956 1957 1958
SALES $80,871.28 $90,392.16 $84,802.24 $94,172.42 $101,057.63 $102,325.88
COST OF SALES 33,955.69 35,581.19 30,724.95 35,168.32 372793.18 40,738.61
GROSS PROFIT 46,915.59 54,810.97 549077.29 591004.10 63,264.45 61,587.27
EXPENSES 15,537.90 20t360.10 187701.72 19,618.17 25,125.92 23,514.65
NET PROFIT 31,377.69 341450.87 35,375.57 39,385.93 38,138.53 38,072.62
GROSS PROFIT PERCENTAGES 58% 61�, 64% 63% 63% 60%
EXPENSE PERCENTAGES 19% 22% 22% 2 1 010 2 5�q 23%
NET PROFIT PERCENTAGES 39% 38% 42% 42% 38% 37%
----------------------------------------------------------------------------------------------------------------
(14 mo.)
Fiscal Year Ending - - - 1959 1960 1961 1962
SALES $1049444.39 $1229229.19 $101,772.11 $127,352.71
COST UP SALES 41046.81 45,345.18 367286.84 43,511.63
GROSS PROFIT 629997.58 769884.01 651485.27 83,841.08
EXPENSES 25,701.67 342915.44 329105.90 37,564.15
NET PROFIT 37,295.91 411968.57 33,379.37 46,276.93
GROSS PROFIT PERCENTAGES 60% 63% 64% 65%
EXPENSE PERCENTAGES 25% 28% 32% 29%
NET PROFIT PERCENTAGES 36% 34% 33% 36%
Section 2. That the assessments against all real and
personal property within Miami Shores Village as appear on the tenta-
tive tax roll of the Village, and as submitted to the Council by the
Village Manager and Tax Assessor for final adoption be and the same
are hereby adopted as the final tax assessment roll of Miami Shores
Village for the year 1963.
Section 3. That the valuation of the real propert y within
the Village at its fair cash market value for the year 1963, less
Homestead exemptions and other legal exemptions allowed is
$31, 377, 236. 00.
Section 4. That the valuation of the personal property
within the Village at its fair cash market value for the year 1963, less
exemptions allowed is $2, 707, 142. 00.
Section 5. That the millage for the fiscal year October 1,
1963 to September 30, 1964, is hereby fixed at . 0 1125, to be used
exclusively for operational purposes. Debt service on the Golf Course
Bonds is to be paid from earnings of the Golf Course and debt service
on the City Hall Bonds is to be paid from Cigarette Tax Revenue. All
Cigarette Tax Revenue not used for debt service is hereby appropriated
to be used according to the uses authorized by law. That part of the
Power Franchise Revenue necessary to pay obligations maturing as
Revenue Certificates during this fiscal year is hereby appropriated for
that purpose.
Section 6. That all omissions and irregularities relating
to the acts of the Council of Miami Shores Village concerning the adoption
of the budget and assessment roll shall in no wise affect or impair the
validity thereof.
Section 7. Each word, phrase, sentence or section of