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05-31-2001 Regular Meeting• • • MIAMI SHORES VILLAGE PLANNING AND ZONING BOARD REGULAR MEETING MAY 31, 2001 The regular meeting of the Miami Shores Planning and Zoning Board was held on Thursday, May 31, 2001 at the Village Hall. The meeting was called to order by Chairman Bob Stobs at 7:00 P.M. with the following present: ITEM I: ROLL CALL: Bob Stobs II, Chairman Richard Fernandez, Vice Chairman Tim Crutchfield Cesar Sastre ALSO PRESENT: Al Berg, Planning & Zoning Director Richard Sarafan, Village Attorney Irene M. Fajardo, Recording Secretary Mr. Sarafan swore in all those participating in the meeting. ITEM It APPROVAL OF MINUTES -April 19, 2001 Mr. Crutchfield moved to approve the minutes of the April 19, 2001 meeting. Mr. Sastre seconded the motion. Motion passed 4-0. Each of the Board members stated that they had visited all of the sites. ITEM III: PZO1-0517-01 Janice F. Symington(owner) Brynn Dockstader (tenant) 1060 NE 104 St. Sec.523: Paint color approval appeal of Admin. Official Mr. Berg explained the basis of the request, the site conditions, and recommended denial of the applicant's appeal. Mr. Berg recommended that green would be more harmonious than the blue chosen for the trim. Kitra O'Connor, the owner's daughter was there to present the case. She agreed to use the green instead of the blue as Mr. Berg suggested. Mr. Fernandez moved to table the case until the next meeting since an agreement could be made with the building official. Mr. Sastre seconded the motion. Motion passed 4-0. • • Planning & Zoning meeting PZO1-0517-02 -2- May 31, 2001 Boriz Moroz(owner) Sec 518:Requesting a variance Shores Shopping Center to allow 8' fence where 5' is 9025-9071 Biscayne Blvd. permitted Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request for a variance with the condition that the applicant would reduce the fence to 6'. The owner, Boris Moroz, was there to present his case. The owner stated that a 6' fence would not be enough to correct the problem of the trash. The Board discussed closing offthe trash area or putting locks on the lids. The owner denied the request stating that it would not be sufficient. The grounds for a variance allowing an 8' fence were not met, and therefore they would have to deny the request. Mr. Fernandez moved to deny the request for a variance. Mr. Sastre seconded the motion. Motion passed 4-0. PZ01-0517-03 Leslie Ann Gilbert Sec. 523: Paint color and awning PZ01-0517-04 101 NE 104 St. approval -appeal of Admin. Official Mr. Berg explained the basis of the request, the site conditions, and recommended denial of the applicant's requests because the color submitted was too bright and the awning's location would require a variance. The awning was located in the front of the property. Mr. Berg also stated that the grounds for a variance were not met. The owner Lesley Ann Gilbert, was there to present her case. The owner submitted pictures to the Board showing front awnings on other properties. Mr. Berg explained that those awnings were done without permits. The Board's concern was that the awning seemed more lie a fabric roof. The Board also stated that the color submitted by the owner was too bright. Two motions were made: Mr. Fernandez motioned to deny the appeal for the awning. Mr. Sastre seconded the motion. Motion passed 4-0. Mr. Sastre moved to deny the appeal for the color. Mr. Fernandez seconded the motion. Motion passed 4- 0. PZ01-0215-07 Barry University Ed Cannon, Architect 11300 NE 2t' Ave. Sec. 604: Site plan approval new dorm, student union, and parking/shuttle plan Mr. Berg gave a presentation, explained the basis of the request and the site conditions, and recommended approval of the request conditional upon resolving the parking issue through a covenant, installation of additional trees, and implementation of an additional van on the street • and electric cart service on the linear path at least on a ninety -day trial basis. Mr. Berg stated that • • Planning & Zoning meeting -3- May 31, 2001 traffic issues approaching the campus along NW 111 St. should be addressed. He also stated that entrance and directional signs for persons visiting the campus should be improved, additional trees should be installed, the shuttle service should be through the campus, and that additional parking is required. Staff was still concerned about the new elementary school in NW 115 St., the queing of buses, and parents waiting to pick up children. All would impact the proposed route of the shuttle. Mr. Berg submitted copies to the Board of the Declaration of Restrictive Covenants. Richard Sarafan, the Village Attorney proposed the acceptance of the covenant which was also supported by the Village Manager, Tom Benton. The Board had several concerns. After reviewing the covenant, the Board stated that the words "at least" should be added before stating the 150% additional parking so it does not limit the applicant. The Board was concerned about the linear park and the future plans for a train service going through the campus. The Board discussed that the plans should show future possibilities on the linear path for a train service. The Board also discussed that the linear path should be made fifteen feet wider and that at least fifty feet around the linear path should be considered a dedicated area which does not allow the building of any structures within those fifty feet. A discussion by the Board was also made regarding the addition of a pedestrian bridge if the western side of the campus were to be expanded any further. Mr. Ed Cannon, architect for Harper Partners, was present on behalf of Barry University. Tim Czerniec, Senior Vice President of Barry University, was also there on behalf of Bany University. Mr. Czerniac agreed to sign the covenant with the changes made, agreed to widen the linear path and provide a dedicated area of fifty feet around the linear path. He also would consider building a pedestrian bridge only if necessary. Mr. Ed Cannon also agreed with Mr. Czerniac and stated that the site plan presented to the Board had not been reviewed by staff yet. Mr. Stobs opened the public hearing for comments. No one was present who wanted to speak at the hearing. Mr. Stobs closed the public hearing and the Board was opened for discussion. After further discussion from the Board, Mr. Fernandez moved to approve the proposed site plan with the recent parking revisions, subject to proffer of Declaration of Covenant, subject to 50' minimum width reserved for the linear park and a minimum of 15' improved, and subject to staff approval of the landscaping plan. Mr. Crutchfield seconded the motion. Motion passed 4-0. Next meeting will be on June 21, 2001. ADJOURNMENT: Motion for adjournment was made at 10:00 P.M. Bob Stobs, Chairman