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04-19-2001 Regular Meeting• • MIAMI SHORES VILLAGE PLANNING AND ZONING BOARD REGULAR MEETING APRIL 19, 2001 The regular meeting of the Miami Shores Planning and Zoning Boardwas held on Thursday, April 19, 2001 at the Village Hall. The meeting was called to order by Chairman Bob Stobs at 7:00 P.M. with the following present: ITEM I: ROLL CALL: Bob Stobs II, Chairman Richard Fernandez, Vice Chairman Tim Crutchfield Cesar Sastre ALSO PRESENT: Al Berg, Planning & Zoning Director Richard Sarafan, Village Attorney Irene M. Fajardo, Recording Secretary Mr. Sarafan swore in all those participating in the meeting. ITEM II: APPROVAL OF MINUTES -March 15, 2001 Mr. Fernandez moved to approve the minutes of the March 15, 2001 meeting with the amended corrections. Mr. Crutchfield seconded the motion. Motion passed 4-0. Each of the Board members stated that they had visited all of the sites. ITEM III: PZ01-0419-01 George Bennett(owner) Tara's Eden (tenant) 9541 NE 2 Ave. Sec.504 (f)(1): Wall sign approval.. Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request for the wall sign since the proposal is within code guidelines. After discussion from the Board, Mr. Crutchfield motioned to approve staff recommendations. Mr. Sastre seconded the motion. Motion passed 4-0. • Planning & Zoning meeting PZ01-0419-02 -2- April 19, 2001 Boriz Moroz(owner) The Sandwich Mill (tenant) 9007 Biscayne Blvd. Sec.504.1, 504 (f)(1): Neon "Open" sign approval Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request for the neon "Open" sign since the proposal is within code guidelines. After discussion from the Board, Mr. Sastre motioned to approve staffrecommendations. Mr. Crutchfield seconded the motion. Motion passed 4-0. PZ01-0419-03 Daniel and Eliz. Weingrad 540 NE 96 St. Sec. 400-401: Schedule of Regulations: Requesting variance for 0' where 5' are required for access bldg. Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request since there are similar structures in the community and is harmonious with surrounding properties. Mr. Berg stated that he does not feel that the structure would be turned • into an apartment or rental unit. He also stated that though a 5' setback is required, the structure has existed for at least twenty-five years and that there are other similar structures throughout the Village. Rice Stallings, the architect for the property was there to present the case. He submitted the tax records for the property to the Board showing that the structure had been there for forty years. The Board's concerns were that other property owners in the plat could demand that the structure be cut back and have issues with the Village for permitting 0' where 5' is required. Mr. Fernandez suggested that the case be tabled to the next meeting in order for staff to work with the applicant to review what could be permitted without variances. After further discussion from the Board, Mr. Fernandez made a motion to table the case to the next meeting with the conditions specified. Mr. Crutchfield seconded the motion. Motion passed 4-0. • PZ01-0419-04 John Cartledge 1201 NE 100 St. Sec. 604: Site plan approval (garage enclosure) Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request, noting that the railroad ties are not approved fence material for the front yard and that the gate near the driveway is over 5'. Mr. Berg also stated that Code Enforcement would address those issues and encroachment problems. After further discussion from the Board, Mr. Fernandez made a motion to approve the garage enclosure site plan request, conditioned upon bringing the fence into compliance. Mr. Crutchfield seconded the motion. Motion passed 4-0. Planning & Zoning meeting -3- April 19, 2001 PZ01-0419-05 Thomas and Amy Zambelli 920 NE 95 St. Sec 518 (a)(b): fence and wall height, location and materials -CODE CLARIFICATION Mr. Berg explained the basis for the request for code clarification. He stated that Section 518(b) of the Village code was clear with regards to materials, but the height and location were issues for fences located in rear and side yards of comer lot properties. Mr. Berg wondered if the issue was one of visibility, or just material type. The Board stated that the code was clear with regard to materials and height but that visibility could be an issue. The Board also stated that since the code does not mention visibility that neighbors should talk to neighbors when making these kinds of changes. The Board also stated that wooden fences in rear and side yards will not be allowed under the Village code, Sec. 518(b), given the conditions on the submitted examples. Masonry and iron picket would be the only materials allowed. Height permitted would not change. PZ01-0215-07 Barry University Ed Cannon, Architect 11300 NE 2 Ave. Sec 604: Site plan approval new dorm, student union, and parking/shuttle plan Mr. Berg gave a presentation, explained the basis of the request and the site conditions, and recommended approval of the request conditional upon resolving the parking issue through covenant, installation of additional trees, and implementation of an additional van on the street and electric cart service on the linear path at least on a ninety -day trial basis. Mr. Berg stated that traffic issues approaching the campus along NW 111 St. should be addressed. He also stated that entrance and directional signs for persons visiting the campus should be improved, additional trees should be installed, the shuttle service should be through the campus, and that additional parking is required. Staff was still concerned about the new elementary school in NW 115 St., the queing of buses, and parents waiting to pick up children. All would impact the proposed route of the shuttle. Mr. Ed Cannon, architect for Harper Partners, was present on behalf of Barry University and submitted his report to the Board. Tim Czerniec, Senior Vice President of Barry University, was also there on behalf of Barry University. He summarized the reports submitted to the Board concerning the parking needs of the campus and the arrival and departure times of staff and faculty. Mr. Fernandez wondered how the need of only twenty spaces for visitors was calculated. Mr. Czerniec responded that visitors come and go. Mr. Czerniec explained that a parking garage will be too expensive and that it will not be considered in the near future, but maybe in ten or twenty years. He also stated that they are still under negotiation with the Charter School. With regards to the shuttle bus, he stated that it would be on a trial and error basis and that it has not yet been purchased. • Mr. Stobs opened the public hearing for comments. No one was present who wanted to speak at the hearing. Mr. Stobs closed the public hearing and the Board was opened for discussion. Planning & Zoning meeting -4- April 19, 2001 The Board's main concern was the parking. The elevations, site development and landscaping plans were well done. The Board stated that a conditional approval of the site plan could be made by using a covenant to solve the parking issue. The proposed covenant should set parameters for parking, and establish a dead line for all parking to be up to code. An additional percentage could be added above code requirements to make up for deficiencies. A pedestrian bridge would also be a good idea for NE 2' Ave. Mr. Fernandez made a motion to table the case until the next meeting to discuss the stated conditions. Mr. Crutchfield seconded the motion. Motion passed 4-0. Next meeting will be on May 17, 2001. ADJOURNMENT: Motion for adjournment was made at 10:00 P.M. • • • MIAMI SHORES VILLAGE PLANNING AND ZONING BOARD REGULAR MEETING APRIL 19, 2001 The regular meeting of the Miami Shores Planning and Zoning Board was held on Thursday, April 19, 2001 at the Village Hall. The meeting was called to order by Chairman Bob Stobs at 7:00 P.M. with the following present: ITEM I: ROLL CALL: Bob Stobs II, Chairman Richard Fernandez, Vice Chairman Tim Crutchfield Cesar Sastre ALSO PRESENT: Al Berg, Planning & Zoning Director Richard Sarafan, Village Attorney Irene M. Fajardo, Recording Secretary Mr. Sarafan swore in all those participating in the meeting. ITEM II: APPROVAL OF MINUTES -March 15, 2001 Mr. Fernandez moved to approve the minutes of the March 15, 2001 meeting with the amended corrections. Mr. Crutchfield seconded the motion. Motion passed 4-0. Each of the Board members stated that they had visited all of the sites. ITEM III: PZ01-0419-01 George Bennett(owner) Tara's Eden (tenant) 9541 NE 2 Ave. Sec.504 (f)(1): Wall sign approval. Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request for the wall sign since the proposal is within code guidelines. After discussion from the Board, Mr. Crutchfield motioned to approve staff recommendations. Mr. Sastre seconded the motion. Motion passed 4-0. • Planning & Zoning meeting PZ01-0419-02 -2- April 19, 2001 Boriz Moroz(owner) The Sandwich Mill (tenant) 9007 Biscayne Blvd. Sec.504.1, 504 (f)(1): Neon "Open" sign approval Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request for the neon "Open" sign since the proposal is within code guidelines. After discussion from the Board, Mr. Sastre motioned to approve staff recommendations. Mr. Crutchfield seconded the motion. Motion passed 4-0. PZ01-0419-03 Daniel and Eliz. Weingrad 540 NE 96 St. Sec. 400-401: Schedule of Regulations: Requesting variance for 0' where 5' are required for access bldg. Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request since there are similar structures in the community and is harmonious with surrounding properties. Mr. Berg stated that he does not feel that the structure would be turned • into an apartment or rental unit. He also stated that though a 5' setback is required, the structure has existed for at least twenty-five years and that there are other similar structures throughout the Village. Rice Stallings, the architect for the property was there to present the case. He submitted the tax records for the property to the Board showing that the structure had been there for forty years. The Board's concerns were that other property owners in the plat could demand that the structure be cut back and have issues with the Village for permitting 0' where 5' is required. Mr. Fernandez suggested that the case be tabled to the next meeting in order for staff to work with the applicant to review what could be permitted without variances. After further discussion from the Board, Mr. Fernandez made a motion to table the case to the next meeting with the conditions specified. Mr. Crutchfield seconded the motion. Motion passed 4-0. • PZ01-0419-04 John Cartledge 1201 NE 100 St. Sec. 604: Site plan approval (garage enclosure) Mr. Berg explained the basis of the request, the site conditions, and recommended approval of the applicant's request, noting that the railroad ties are not approved fence material for the front yard and that the gate near the driveway is over 5'. Mr. Berg also stated that Code Enforcement would address those issues and encroachment problems. After further discussion from the Board, Mr. Fernandez made a motion to approve the garage enclosure site plan request, conditioned upon bringing the fence into compliance. Mr. Crutchfield seconded the motion. Motion passed 4-0. • Planning & Zoning meeting -3- April 19, 2001 PZ01-0419-05 Thomas and Amy Zambelli Sec 518 (a)(b): fence and 920 NE 95 St. wall height, location and materials -CODE CLARIFICATION Mr. Berg explained the basis for the request for code clarification. He stated that Section 518(b) of the Village code was clear with regards to materials, but the height and location were issues for fences located in rear and side yards of corner lot properties. Mr. Berg wondered if the issue was one of visibility, or just material type. The Board stated that the code was clear with regard to materials and height but that visibility could be an issue. The Board also stated that since the code does not mention visibility that neighbors should talk to neighbors when making these kinds of changes. The Board also stated that wooden fences in rear and side yards will not be allowed under the Village code, Sec. 518(b), given the conditions on the submitted examples. Masonry and iron picket would be the only materials allowed. Height permitted would not change. PZ01-0215-07 Barry University Ed Cannon, Architect 11300 NE 2 Ave. Sec 604: Site plan approval new dorm, student union, and parking/shuttle plan Mr. Berg gave a presentation, explained the basis of the request and the site conditions, and recommended approval of the request conditional upon resolving the parking issue through covenant, installation of additional trees, and implementation of an additional van on the street and electric cart service on the linear path at least on a ninety -day trial basis. Mr. Berg stated that traffic issues approaching the campus along NW 111 St. should be addressed. He also stated that entrance and directional signs for persons visiting the campus should be improved, additional trees should be installed, the shuttle service should be through the campus, and that additional parking is required. Staff was still concerned about the new elementary school in NW 115 St., the queing of buses, and parents waiting to pick up children. All would impact the proposed route of the shuttle. Mr. Ed Cannon, architect for Harper Partners, was present on behalf of Barry University and submitted his report to the Board. Tim Czerniec, Senior Vice President of Barry University, was also there on behalf of Barry University. He summarized the reports submitted to the Board concerning the parking needs of the campus and the arrival and departure times of staff and faculty. Mr. Fernandez wondered how the need of only t*enty spaces for visitors was calculated. Mr. Czerniec responded that visitors come and go. Mr. Czerniec explained that a parking garage will be too expensive and that it will not be considered in the near future, but maybe in ten or twenty years. He also stated that they are still under negotiation with the Charter School. With regards to the shuttle bus, he stated that it would be on a trial and error basis and that it has not yet been purchased. . Mr. Stobs opened the public hearing for comments. No one was present who wanted to speak at the hearing. Mr. Stobs closed the public hearing and the Board was opened for discussion. Planning & Zoning meeting • -4- April 19, 2001 The Board's main concern was the parking. The elevations, site development and landscaping plans were well done. The Board stated that a conditional approval of the site plan could be made by using a covenant to solve the parking issue. The proposed covenant should set parameters for parking, and establish a dead line for all parking to be up to code. An additional percentage could be added above code requirements to make up for deficiencies. A pedestrian bridge would also be a good idea for NE 2nd Ave. Mr. Fernandez made a motion to table the case until the next meeting to discuss the stated conditions. Mr. Crutchfield seconded the motion. Motion passed 4-0. Next meeting will be on May 17, 2001. ADJOURNMENT: Motion for adjournment was made at 10:00 P.M. Ire . - M. Fajar, , o ` e • • ing Secretary • Bob Stobs, Chairman