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06-15-2000 Regular Meeting0 CoRREcreD MIAMI SHORES VILLAGE PLANNING AND ZONING BOARD REGULAR MEETING JUNE 15, 2000 The regular meeting of the Miami Shores Planning & Zoning Board was held on Thursday, June 15, 2000 at the Village Hall. The meeting was called to order by Chairman Powell at 7:35 PM with the following present: Norman Powell, Chairman Jim McCoy, Vice Chairman Max Wolfe Sturman Timothy Crutchfield Absent: Richard Fernandez Frank LuBien, Building Director Also Present: Al Berg, Planning & Zoning Director Richard Sarafan, Village Attorney Veronica A. Galli, Recording Secretary Mr. Sarafan swore in all those participating in the meeting. I ROLL CALL • II APPROVAL OF MINUTES — MAY 18, 2000 Mr. Crutchfield moved to approve the Minutes of the May 18, 2000 meeting. Mr. Sturman seconded the motion and the vote was unanimous in favor. III SCHEDULED ITEMS PZ00-0615-01 Cheryl del Rasario 290 NE 101 Street Sec. 523: Exterior paint color approval. (appeal Bld. Official) Ms. Del Rasario stated that the proposed color was for the porch only. Mr. Berg stated the proposed color was inappropriate for the area. Mr. Crutchfield stated that the color was too stark and too deep. Mr. McCoy moved to uphold the Building Official's decision and Mr. Crutchfield seconded the motion. Mr. McCoy, Mr. Crutchfield and Mr. Powell voted "Yes," Mr. Sturman voted "No." Motion passed 3-1 upholding the Building Official's decision. • • • Planning & Zoning meeting 2 June 15, 2000 PZ00-0615-02 Joyce Williams 246 NW 93 Street Sec. 400: Variance -side setback of 4.9' where 10' are required for change of use of an existing building. Mr. Berg stated that staff would be more inclined to support this application if the applicant signed and recorded a Declaration of Use in order to ensure that the legal use of the building becomes a public record. Ms. Williams stated that she would like to have the detached garage renovated to be a recreation area for her family. Upon further discussion, Mr. Sturman moved to approve the application with the condition that the property owner signs a Declaration of Use. Mr. McCoy seconded the motion. Mr. Powell, Mr. McCoy and Mr. Sturman voted "yes." Mr. Crutchfield voted "no." The motion passed 3-1. PZ00-0615-03 Enrique Evins 135 NW 109 Street Sec. 523.1(e)(2): Variance -308 sq.ft.of flat roof where 300 sq. ft. is allowed Mr. Berg recommended denial of the application as submitted. The applicant could reduce the length by 1 foot and meet the 300 sq. ft. threshold. Mr. Berg also stated that landscaping needed to be added to screen the structure. Mr. Evins agreed with staff. Mr. Sturman moved to approve the submitted application provided the homeowner agrees to reduce the structure by 1 foot and add adequate landscaping as required. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. PZ00-0615-04 Blaine and Lori Willenborg 253 NE 99 Street Sec. 518(a): Variance of fence height to 4' where 3.5' are allowed Mr. Berg recommends denial of the request because there is nothing unusual or peculiar to the site that would merit consideration under the provisions of the code. Mr. Willenborg stated that he plans to put a pool in the area where the proposed fence is to be. Upon further discussion, Mr. McCoy moved to approve the request with the condition that a pool is installed in the area of the proposed fence. Mr. Sturman seconded the motion and the vote was unanimous in favor. Mr. Berg noted that a copy of the plans/drawings that was shown to the Board with the pool drawn in has not been submitted to the Village but would be needed as part of the record. PZ00-0615-05 Richard Skelly (owner) 10555 NE 2 Court William Skelly (agent) Sec.604:Site plan approval; Sec.400:Side setback of 0' where 10' Are required, front setback of 0' where 25' are required. Mr. Berg advised that he did not recommend approval of this request, as it does not set the type of zoning standards that a community like Miami Shores Village should aspire to have. The • Planning & Zoning meeting - 3 - June 16, 2000 applicants have filed an application for site plan approval and for a variance for brick pavers that are located within the front yard setback area. Mr. Berg reported that this is one of the most heavily flooded areas in Miami Shores and suggested that a circular drive be installed on the property and not the swale. However, pavers would allow the area to drain more effectively. Upon further discussion, Mr. Skelly agreed to install a 12' circular drive. Mr. Crutchfield moved to approve the amended request. The motion was seconded by Mr. McCoy and the vote was unanimous in favor. Recess called at 8:52 PM Reconvened 8:55PM PZ00-615-06 Robert Denton (owner) Chris Kelly, Esq. David Ettman (agent) Sec. 604: Site plan approval Lot 6 Block 54 Sec. 2 (10-37) Mr. Berg recommends that the submitted site plan be rejected and re -studied for various reasons such as; more interesting first floor plan, a detached garage should be considered, vents, chimneys and wing walls are decorative features and can be added to make a more charming appearance to name a few. Mr. Callahan, attorney for the Dentons and Mr. Ettman, environmental developer, both expressed that the proposed site plan is consistent with the area and the design makes good utilization of the area. Upon further discussion Mr. McCoy moved to deny the site plan as submitted. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. PZ00-615-07 Robert Denton (owner) Chris Kelly, Esq. David Ettman (agent) Sec. 2 (10-37) Lot 9, Block 54 Sec. 2 (10-37) The consensus of the Board was that no action be taken at this time due to the pending appeal. Recess called at 9:45 PM Reconvened 9:52 PM OLD BUSINESS A. Discussion regarding traffic calming memo/report. Mr. McCoy stated that he would volunteer to attend the Council meeting when the memo/report was presented in order to respond to any questions that may be asked. Mr. McCoy moved to approve the memo/report and have it submitted to the Village Council. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. (Copy of the memo/report is attached to these Minutes). Mr. Crutchfield moved to suspend the Rules of the meeting. Mr. McCoy seconded the motion and the vote was unanimous in favor. • i • Planning & Zoning meeting - 4 June 15, 2000 B. Discussion regarding Outdoor Cafe Ordinance draft. The Board discussed the various items of the proposed ordinance and directed that Mr. Berg have the changes made to the ordinance Mr. McCoy moved to approve a resolution propose to amend the code to include the revised ordinance and present it to the Village Council. Mr. Sturman seconded the motion and the vote was unanimous in favor. C. Discussion of proposed parking ordinance. The Board tabled this item for a workshop to be held in July. D. Discussion of Board's review and process procedures and also a discussion to include exterior paint colors and fences. Mr. McCoy stated his concerns regarding procedures at the Planning & Zoning meetings. He suggested that by having workshops and the possibility of having additional meetings would better accommodate the workload of the Board. Mr. Sturman expressed his concerns regarding the extensive conversations regarding exterior paint colors and fence heights. He also suggested that the Board possibly expand to include being a review board. Mr. Sturman will draft a memo/report and submit it to the Board members for their review. Mr. Crutchfield concurred with Mr. Sturman. Motion for adjournment was made at 10:52 PM Veronica A. Galli, Recording Secretary Norman Powe , airmen • • MIAMI SHORES VILLAGE PLANNING AND ZONING BOARD REGULAR MEETING JUNE 15, 2000 The regular meeting of the Miami Shores Planning & Zoning Board was held on Thursday, June 15, 2000 at the Village Hall. The meeting was called to order by Chairman Powell at 7:35 PM with the following present: Norman Powell, Chairman Jim McCoy, Vice Chairman Max Wolfe Sturman Thimothy Crutchfield Absent: Richard Fernandez Frank LuBien, Building Director Also Present: Al Berg, Planning & Zoning Director Richard Sarafan, Village Attorney Veronica A. Galli, Recording Secretary Mr. Sarafan swore in all those participating in the meeting. I ROLL CALL II APPROVAL OF MINUTES — MAY 18, 2000 Mr. Crutchfield moved to approve the Minutes of the May 18, 2000 meeting. Mr. Sturman seconded the motion and the vote was unanimous in favor. III SCHEDULED ITEMS PZ00-0615-01 Cheryl del Rasario 290 NE 101 Street Sec. 523: Exterior paint color approval. (appeal Bld. Official) Ms. Del Rasario stated that the proposed color was for the porch only. Mr. Berg stated the proposed color was inappropriate for the area. Mr. Crutchfield stated that the color was too stark and too deep. Mr. McCoy moved to uphold the Building Official's decision and Mr. Crutchfield seconded the motion. Mr. McCoy, Mr. Crutchfield and Mr. Powell voted "Yes," Mr. Sturman voted "No." Motion passed 3-1 upholding the Building Official's decision. • • • Planning & Zoning meeting 2 June 15, 2000 PZ00-0615-02 Joyce Williams - 246 NW 93 Street Sec. 400: Variance -side setback of 4.9' where 10' are required for change of use of an existing building. Mr. Berg stated that staff would be more inclined to support this application if the applicant signed and recorded a Declaration of Use in order to ensure that the legal use of the building becomes a public record. Ms. Williams stated that she would like to have the detached garage renovated to be a recreation area for her family. Upon further discussion, Mr. Sturman moved to approve the application with the condition that the property owner signs a Declaration of Use. Mr. McCoy seconded the motion. Mr. Powell, Mr. McCoy and Mr. Sturman voted "yes." Mr. Crutchfield voted "no." The motion passed 3-1. PZ00-0615-03 Enrique Evins 135 NW 109 Street Sec. 523.1(e)(2): Variance -308 sq.ft.of flat roof where 300 sq. ft. is allowed Mr. Berg recommended denial of the application as submitted. The applicant could reduce the length by 1 foot and meet the 300 sq. ft. threshold. Mr. Berg also stated that landscaping needed to be added to screen the structure. Mr. Evins agreed with stair Mr. Sturman moved to approve the submitted application provided the homeowner agrees to reduce the structure by 1 foot and add adequate landscaping as required. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. PZ00-0615-04 Blaine and Lori Willenborg 253 NE 99 Street Sec. 518(a): Variance of fence height to 4' where 3.5' are allowed Mr. Berg recommends denial of the request because there is nothing unusual or peculiar to the site that would merit consideration under the provisions of the code. Mr. Willenborg stated that he plans to put a pool in the area where the proposed fence is to be. Upon further discussion, Mr. McCoy moved to approve the request with the condition that a pool is installed in the area of the proposed fence. Mr. Sturman seconded the motion and the vote was unanimous in favor. Mr. Berg noted that a copy of the plans/drawings that was shown to the Board with the pool drawn in has not been submitted to the Village but would be needed as part of the record. PZ00-0615-05 Richard Skelly (owner) 10555 NE 2 Court William Skelly (agent) Sec.604:Site plan approval; Sec.400:Side setback of 0' where 10' Are required, front setback of 0' where 25' are required. Mr. Berg advised that he did not recommend approval of this request, as it does not set the type of zoning standards that a community like Miami Shores Village should aspire to have. The • • applicants have filed an application for site plan approval and for a variance for brick pavers that are located within the Planning & Zoning meeting 3 June 16, 2000 front yard setback area. Mr. Berg reported that this is one of the most heavily flooded areas in Miami Shores and suggested that a circular drive be installed on the property and not the swale. However; pavers would allow the area to drain more effectively. Upon further discussion, Mr. Skelly agreed to install a 12' circular drive. Mr. Crutchfield moved to approve the amended request. The motion was seconded by Mr. McCoy and the vote was unanimous in favor. Recess called at 8:52 PM Reconvened 8:55PM PZ00-615-06 Robert Denton (owner) Chris Kelly, Esq. David Ettman (agent) Sec. 604: Site plan approval Lot 6 Block 54 Sec. 2 (10-37) Mr. Berg recommends that the submitted site plan be rejected and re -studied for various reasons such as; more interesting first floor plan, a detached garage should be considered, vents, chimneys and wing walls are decorative features and can be added to make a more charming appearance to name a few. Mr. Callahan, attorney for the Dentons and Mr. Ettman, environmental developer, both expressed that the proposed site plan is consistent with the area and the design makes good utilization of the area. Upon further discussion Mr. McCoy moved to deny the site plan as submitted. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. PZ00-615-07 Robert Denton (owner) Chris Kelly, Esq. David Ettman (agent) Sec. 2 (10-37) Lot 9, Block 54 Sec. 2 (10-37) The consensus of the Board was that no action be taken at this time. Recess called at 9:45 PM Reconvened 9:52 PM OLD BUSINESS A. Discussion regarding traffic calming memo/report. Mr. McCoy stated that he would volunteer to attend the Council meeting when the memo/report was presented in order to respond to any questions that may be asked. Mr. McCoy moved to approve the memo/report and have it submitted to the Village Council. Mr. Crutchfield seconded the motion and the vote was unanimous in favor. (Copy of the memo/report is attached to these Minutes). Mr. Crutchfield moved to suspend the Rules of the meeting. Mr. McCoy seconded the • motion and the vote was unanimous in favor. Planning & Zoning meeting 4 June 15, 2000 B. Discussion regarding Outdoor Cafe Ordinance draft. The Board discussed the various items of the proposed Ordinance. Mr. McCoy moved to approve the proposed Ordinance and present it to the Village Council. Mr. Sturman seconded the motion and the vote was unanimous in favor. C. Discussion of proposed parking ordinance. The Board tabled this item for a workshop to be held in July. D. Discussion of Board's review and process procedures and also a discussion to include exterior paint colors and fences. Mr. McCoy stated his concerns regarding procedures at the Planning & Zoning meetings. He suggested that by having workshops and the possibility of having additional meetings would better accommodate the workload of the Board. Mr. Sturman expressed his concerns regarding the extensive conversations regarding exterior paint colors and fence heights. He also suggested that the Board possibly expand to include being a review board. Mr. Sturman will draft a memo/report and submit it to the Board members for their review. Mr. Crutchfield concurred with Mr. Sturman. Motion for adjournment was made at 10:52 PM Veronica A. Galli, Recording Secretary • Norman Powell, Chairmen