07-14-1999 Regular Meeting1
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MIAMI SHORES VILLAGE
PLANNING & ZONING BOARD
REGULAR MEETING JULY 14,1999
The regular meeting of the Planning & Zoning Board was held on Wednesday, July 14, 1999 at the Village Hall,
commencing at 7:38 PM with the following present:
Norman Powell, Acting Chairman
Jim McCoy
Max Wolfe Sturman
Timothy Crutchfield
Richard Fernandez
Also Present Frank LuBien, Building & Zoning Director
Veronica A. Galli, Recording Secretary
Absent Richard Sarafan, Village Attorney
Mr. Fernandez requested to amend the Agenda to deal with citizen issues prior to conducting administrative tasks.
ITEM #1 MINUTES - JUNE 17, 1999
Mr. Crutchfield proposed an amendment to Item #3 to include: Mr. Crutchfield stated his concern that the
proposed addition would result in a wall over 30 feet in length with no windows and that this would not be in
harmony with the rest of the structure. Further, Mr. Crutchfield requested that the Minutes reflect that both the
size and number of windows will be determined by the Building Official.
Mr. Crutchfield also proposed an amendment to Item #6 to read: Mr. Rich Freeman, Director of Community
Development informed the Board that a Task Force had been appointed to study and make recommendations to the
Council regarding issues arising from the recent design chanette including traffic calming issues throughout the
Village and also informed the Board that the Village Council directed the Village Manager to look into obtaining a
grant for a traffic study. He also stated that he has been in contact with consultants that would be available to give
the Board a workshop on the traffic calming devices when it was appmpsiate. Mr. Freeman stated that he would
be keeping the Board informed of all the findings of the Task Force, as they became available to him.
Mr. Fernandez moved to amend Item #1 to read: Mr. McCoy moved to approve the Nfirmtes as presented. Mr.
Sturman seconded the motion and the vote was Mr. McCoy, Mr. Sturman and Mr. Powell Mr. Crutchfield and
Mr. Fernandez did not vote as they were not present at the time. It was the consensus of the Board to approve this
change.
Mr. Fernandez proposed amending Item #5 to read: Mr. Collins addressed the board with his hardship variance to
install a swimming pooL Mr. Fernandez queried the applicant concerning the criteria for a variance established in
the Miami Shores Village Code Section 702 entitle& Hardship Variate. Upon a review of the ' teriatc submitted
for consideration by the applicant, and his reply to questions, Mr. Fernandez stated that the applicant had no
particular and unusual circumstances to permit a variance. After discussion, Mr. Collins withdrew his application.
Following considerable discussion between the Board members regarding Mr. Fernandez's proposed amendment,
it was the consensus of the Board to amend the Minutes as proposed by Mr. Fernandez but including the following
insertion:... Mr. Fernandez firs/ queried the applicant .. .
Mr. Fernandez moved to amend Item #4 to read:... Mr. Sarafan was asked for his legal opinion as to the
permissible use of a car wash within the subject zoning duct... Mr. Fernandez indicated that the Minutes
currently reflect a request for clarification with respect to the request for a car wash. Subsequent to the Board
members expressing their indiviiinal recollections, and based on the fact that Mr. Sarafan was not present at the
meeting, Mr. Crutchfield moved to table the amendment to Item #4 as proposed. Mr. McCoy seconded the motion
and the vote was unanimous in favor.
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Planning & Zoning Board Meeting
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Mr. Crutchfield moved to approve the Minutes as amended, subject to Mr. Fernandez being able to bring up his
proposed amendment to Item #4 at the next meeting. Mr. McCoy seconded the motion and the vote was
unanimous in favor.
Mr. Fernandez reiterated his request to amend the order of the Agenda. moving Items IA to the end of the Agenda
and Item 5 to the beginning of the Agenda, as it is his intention to table the Item based on the Village Attorney's
absence. This was agreed upon by the members of the Board.
ITEM #5 REVIEW OF PRELIMINARY PLANS.
Barry University 11300 N.E. 2 Avenue
Due to the short noticing of the Item, implications of future construction at Barry University, and issues raised in
Mr. Sarafan's memorandum, which all members of the Board received. Mr. Fernandez moved that without the
presence of the Village Attorney, Mr. Sarafan, it would be in the best interest for all concerned to table the Item.
Mr. Crutchfield seconded the motion and the vote was unanimous in favor.
ITEM #2 REQUEST FOR APPROVAL OF PLANS FOR CANVAS AWNINGS & CANOPY.
ANJ Future Investment 650 N.E. 88's Terrace
Mr. LuBien offered background information and the fact that changing the exterior of a building in the B-2 zoning
district requires Board approvaL A motion was made and seconded to consider Items 2 and 3 jointly but upon
further consideration, the motion and second were withdrawn and the Items considered separately. The property
owner, Mr. Ibrahim was present and provided the Board with some of the details regarding the requested awnings.
Mr. LuBien confirmed that canvas awnings were permitted in the B-2 Zone, and Mr. Ibrahim confirmed that there
are no plans to back -light the awnings or to use the awnings as sign sur aces. Mr. McCoy and Mr. Crutcbfie3d
indicated that they had driven by the property and that the awnings were already installed at this particular
address. A discussion regarding the permitting of the project ensued. Mr. McCoy moved to accept the application
for installation of the awnings at 650 N.E. 88th Terrace. Mr. Fernandez second the motion and the vote was
unanimous in favor.
ITEM #3 REQUEST FOR APPROVAL OF PLANS FOR CANVAS WN NGS & CANOPY.
ANJ Future Investment 651 N.E. 88th Terrace
Mr. LuBien confirmed that other than the number of awnings requested. there is no substantial difference between
this Item and Item #2. Mr. Fernandez moved to approve the application. Mr. McCoy seconded the motion and the
vote was unanimous in favor.
ITEM #4 REQUEST FOR APPEAL OF BUILDING OFFICIAL'S RULING REGARDING COLOR
S •F.CTION.
Howard Bernstein ITS N.E. 111' Street
Mr. LuBien informed the Board that the property owner did not obtain a permit prior to the painting of his home.
He further indicated that the newly painted exterior color is not appropriate. Three members of the Board
indicated
that they had driven past the property in question. Mr. LuBien indicated that Mr. Bernstein has now applied for a
painting permit. Mr. LuBien provided photos of the property for review to the Board. Mr. Fernandez expressed
his opinion that the color indicated in the photos does not accurately reflect the color of the home, as seen at
approximately 4:00 PM on a sunny day. Mr. McCoy moved to deny the appeal, upholding the Building Official's
deniaL Mr. Fernandez seconded the motion.
Board Members discussed the various aspects they look at when considering exterior colors, including general
neighborhood, landscaping, facade materials, visibility, etc. and the collective decision of the Board which in
essence creates the "community appeal".
Subsequent to these discussions, the motion was repeated. The vote sus as follows: Mr Powell, Mr. Fernandez,
Mr. Crutchfield and Mr. McCoy were in favor of the motion. Mr. Sturman voted against the motion. The motion
to deny passed.
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Planning & Zoning Board Meeting
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ITEM #6 DISCUSSION AND POSSIBLE ACTION REGARDING SWITCHING TO TWO MONTHLY
MEETINGS TO BE HELD ON THE 2ND AND 4TH TUESDAYS.
Following a discussion regarding the various schedules of the individual members of the Board, and questioning
whether in fact two meetings a month are necessary. As an idea, it was also mentioned that additional meetings of
the Board meet on an ad-hoc or as needed basic Based on the current schedule conflicts, it was the consensus of
the Board to review their individual schedules and discuss again at the next meeting.
ITEM #7 SET DATE FOR A PRESENTATION OF TRAFFIC CALMING DEVICES.
The consensus of the Board was to have a presentation of traffic calming devices at the beginning of the next
scheduled meeting, if possible.
Mr. Sturman asked to address the Board with regard to exterior colors of homes. Mr. Sturman stated that he
visited Coral Gables and observed their color wheel and the process by which alternate colors are approved. He
stated he would lice to see a similar system in Miami Shores. Mr. Powell invited Mr. Sturman to prepare a
presentation for the Board regarding exterior paint colors.
A follow-up discussion regarding property photographs took place and a request to, at a minimum, have photos
available on the dias prior to the meeting.
ITEM #1A ELECTION OF CHAIRMAN AND VICE CHAIRMAN
Following a discussion amongst the Board members regarding the process of the election, Mr. Crutchfield moved
to nominate Mr. Powell as Chairman of the Board. Mr. McCoy seconded the motion and the vote was unanimous
in favor.
Mr. Sturman moved to nominate Mr. Fernandez as Vice Charm Mr. Fernandez asked to be removed from the
nomination. Mr. Sturman withdrew his motion.
Mr. Fernandez moved to nominate Mr. McCoy as Vice Chair. Mr. Crutchfield seconded the motion and the vote
was unanimous in favor.
ITEM #8 ADJOURNMENT
The July 14, 1999 meeting of the Planning & Zoning Board adjottnned at 9:35 PM.
6.
, 4,31/
Barbara A. Fugazzi, CMC
Village Clerk
Minutes Transcribed from Audio Tape