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11-14-1996 Regular MeetingMIAMI SHORES VILLAGE PLANNING & ZONING BOARD REGULAR MEETING NOVEMBER 14, 1996 The regular meeting of the Planning & Zoning Board was held on Thursday, November 14, 1996 in the Chamber of the Village Hall commencing at 7:30 P.M. The meeting was called to order with the following members present: Present: Cliff Walters, Chairman Thomas J. Caldwell Frank Hegedus Les Forney Absent: Robert Blum Mark Ulmer, Village Attorney Also Present: Frank LuBien Mildred Ramos-Majoros Lisa Kroboth ITEM #1 MINUTES - OCTOBER 24, 1996 Mr. Forney asked that on page 7, paragraph 2, line 1 the word "of' be changed to "a" to read as follows: "Mr. Ulmer stated that in the side and rear yard, the applicant can erect a 5 foot fence as a right." Mr. Hegedus moved for approval of the minutes as amended. Mr. Forney seconded the motion and the vote was unanimous in favor. ITEM #2 REQUEST FOR APPROVAL OF PLANS FOR CARPORT ENCLOSURE. Jesus A. Lago 839 N.E. 97 Street Mr. LuBien explained that there is an existing carport located between the house and the garage. Katie Salow, the architect, was present on behalf of the applicant. She presented photographs of the house to the Board. Mr. Hegedus stated he drove by the property and the enclosure would add to the beauty of the neighborhood. Mr. Walters noted that although he is generally against garage enclosures, this application is harmonious. Mr. Walters questioned the septic tank load. Mr. LuBien stated that the septic tank process in through the DERM and HRS agencies. Mr. Forney asked the architect if the owners have indicated a plan to use the enclosure as a bedroom. Mrs. Salow stated the owners have not indicated any such plan. Planning & Zoning November 14, 1996 Page 2 Mr. Hegedus moved for approval of plans for carport enclosure. Mr. Forney seconded the motion. The vote was unanimous in favor. II/ ITEM #3 REQUEST FOR APPROVAL OF PLANS FOR FLAT ROOF ADDITION. Angelo Napolitano 9767 N.E. 13 Avenue Mr. LuBien explained that three additions are being put on the house. One of the additions is flat roof within the allowable square footage. Mr. George Garcia, the architect was present on behalf of the applicant. Mr. Caldwell moved for approval of plans for flat roof addition. Mr. Forney seconded the motion. The vote was unanimous in favor. ITEM #4 REQUEST FOR APPROVAL OF PLANS FOR FLAT ROOF ADDITION AND GARAGE CONVERSION. Jose Hernandez 1201 N.E. 98 Street Mr. LuBien explained that the exterior elevations of the garage will not be changed. The garage door will remain in place and a portion of the garage will be converted into a storage area. Luis Rosado, the architect, was present on behalf of the applicant. Mr. Caldwell noted that the Florida room could be converted to an apartment. Mr. Hegedus concurred. Mr. Rosado explained that sliding glass doors will lead from the Florida room to the house. Mr. Caldwell asked if there were restrictions on offices in residential areas. Mr. LuBien replied that the office cannot be more than 15% of the ground floor and there may be no outside employment. Mr. Forney stated that the Board usually requires outside egresses to be enclosed. He questioned the door at the back of the current garage in the plans. Mr. Walters noted that this door opens to the patio area. Mr. Rosado also noted that the bath area is in the Florida room to be utilized upon completion of a pool area. There is no access to this area from the garage without going outside. Mr. Caldwell moved for approval of plans for flat roof addition and garage conversion. Mr. • Hegedus seconded the motion and the vote was unanimous in favor. ITEM #5 APPEAL OF BUILDING OFFICIAL'S DECISION REGARDING VARIANCE APPROVED 10/24/96. Ben Branscom 139 N.E. 96 Street Mr. LuBien explained that the applicant was of the opinion that the Board approved his request for a variance for a 6 foot fence to run adjacent to the parking lot to the east continuing to the rear of the property along the alley. However, the Board approved the fence only on the side property line. Planning & Zoning November 14, 1996 Page 3 Mr. Branscom was present on his own behalf stating that the fence would increase privacy and the security level. Mr. Walters stated that the Board is bound by the Code which is clear on the height of fences. • Mr. Forney moved to deny the appeal of the Building Official's decision regarding variance approved 10/24/96. Mr. Hegedus seconded the motion and the vote was unanimous in favor. ITEM #6 RECONSIDERATION OF VARIANCE APPROVED 10/24/96. Request by Village Council Reagan Hanson 955 N.E. 98 Street Mr. LuBien explained that upon reviewing the Code, the Village Attorney found that the basis for which the variance was originally granted was incorrect due to a misprint and error in Section 518 of the Code of Ordinances. The Village Council has asked the Board to reconsider the variance request with a site visit to ensure the fence is in harmony with the surrounding neighborhood. Mr. Caldwell moved that the item be tabled until the next regularly scheduled meeting to allow the Board to conduct a site inspection of the neighborhood. Mr. Forney seconded the motion. The vote was unanimous in favor. EMERGENCY ITEM: REQUEST APPROVAL OF PLANS FOR ALTERATIONS Alamo Petroleum Contractors, Inc Westar Oil Company 8700 Biscayne Blvd. Mr. Forney moved that the site plan review for Westar Petroleum be added to the agenda on an emergency basis. Mr. Hegedus seconded the motion. The vote was unanimous in favor. Ms. Ramos-Majoros presented the Board with a background of the process the applicant has undertaken since its last presentation to the Board. As the property is located at the southern boundary entrance of the Village, aesthetics, landscaping and signage were given special consideration. Mr. Julian Perez, Planning and Economics Group, Inc., explained that the application was consistent with the surrounding properties. The revised plans were reviewed and it was concluded that the plans meet the standards set forth in Section 536 of the Code of Ordinances. (A copy of a memorandum is attached.) Mr. Caldwell inquired as to other local Westar stations and their appearance. Mr. Perez noted that the application before the Board is first class. Mr. Walters noted that Tropical Chevrolet has made a tremendous commitment in upgrading the property to the north of the proposed Westar site. Mr. Walters inquired that should the trend continue with Westar, what impact would there be to the property located to the west of the proposed site. Mr. Perez replied that there would be incentive to the surrounding properties to create a total block improvement. • • Planning & Zoning November 14, 1996 Page 4 As the sale of alcoholic beverages was previously a concern, it was noted that the applicant is before the Board merely for site plan approval. The applicant will apply for a variance at such time they so choose. Mr. Caldwell noted that other Westar stations have red, white and blue canopies. He inquired as to what color the canopy of the proposed site would be as it currently white on the submitted rendering. Mr. Thomas Pequeno, the owner of Westar, stated that the trademark colors are white, red and blue which are on the canopies. Discussion regarding the appearance of the station ensued. Mr. Pequeno asked if the Board would approve the plans as submitted. He will return to the Board to request approval of colors before painting the site. Mr. Hegedus moved to approve the site plan as presented. Mr. Forney seconded the motion and the vote was unanimous in favor. ITEM #7 BOARD COMMENTS Mr. Forney noted that the Board had not yet received copies of Roberts Rules. He requested that copies be forwarded to each Board member. The Board concurred on the issue. Mr. Caldwell noted that the way a residential or commercial property is painted is extremely important. It should be given careful consideration. ITEM #1A DISCUSSION AND POSSIBLE ACTION REGARDING SWEARING-IN OF APPLICANTS. Mr. Caldwell moved to have all applicants sworn -in in the future. Mr. Hegedus seconded the motion. Discussion regarding this process resulted. It was concluded that the item should be deferred until the Village Attorney is present. Mr. Hegedus withdrew his second to the motion and Mr. Caldwell withdrew his motion. ITEM #8 ADJOURNMENT The November 14, 1996 meeting of the Planning & Zoning Board was adjourned at 8:30 P.M. Eh A. Kroboth, Recording Secretary PLANNING AND ECONOMICS GROUP, INC. MEMORANDUM TO: Mildred Ramos-Majoros COPY: Members of Miami Shores Village's Planning and Zoning Board • FROM: Julian H. Perez SUBJECT: Review of Proposed Landscape and Sign Plans for the Redevelopment of an Old Service Station in Miami Shores Village DATE: November 14, 1996 On November 6, 1996, the Village manager requested that we assist the Village's Building and Zoning Department and your office in the review of the landscape and sign plans submitted by Alamo Petroleum Contractor on behalf of Westar Oil Company for the redevelopment of an old service station site in the Village. The proposed old service station site is located on the corner of Biscayne Boulevard and N.E. 87th Street. The site is surrounded by a car dealership to the north, service station to the south across N.E. 87th Street, and commercial establishments to the west and east across Biscayne Boulevard. The location of this site is shown in Figure 1. Background On October 1, 1996, Alamo Petroleum Contractor submitted an application and plans to the Village's Building and Zoning Department for the redevelopment of this old service station. The plans called for improvements to the two island covers, remodeling of existing building (to become a convenience store), seven parking spaces, and installation of new tanks with walled piping. On October 10, 1996, the redevelopment application and plans were presented to the Village's Planning and Zoning Board for approval. During the meeting the Board Members and staff informed the applicant of the Village's zoning code restricting the sale of alcoholic beverages in service stations, and need for a landscape plan that was more descriptive in terms of the number and type of plants proposed for the site. Also, the Board Members requested that a detailed sign plan be provided. As a result, the application was tabled until the next Board meeting. Landscape Plan Review After the Planning and Zoning Board meeting the applicant submitted to the Village's Building and Zoning Department a landscape plan detailing the type of plants, on site 2050 CORALWAY, SurrE 301, MIAMI, FLORIDA 33145 • TrIONE (305) 858-8708 • FAX (305) 858-9511 Memorandum to Mildred Ramos-Majoros November 14, 1996 Page 2 location of each plant, and grass area. The plan's notes provides information on the plant material and irrigation system that will be used to support the proposed landscape program. Following is a review of the proposed landscape plan based on the design standards and maintenance standards set forth in Section 536 of the Village Code. • Design Standards • a. All open space shall be planted with grass, sod or living ground cover and a minimum of two (2) trees. As indicated in the landscape plan, vegetation will be planted along the perimeter of the property line that has not been paved. The applicant will plant grass in all the open space, place sod on all pervious areas, and use three inches of mulch around all soil saucers and plant beds. The plan shows a minimum of two trees per location with live oaks, yellow trumpet, and queen palms being the plants located on the property line. Two of the seven plant species proposed by the applicant are also found on the property located to the north of the site. The live oak and yellow trumpet plants located on the north side of the property will be an extension to the vegetation (evergreen giant, queen palms, red tip cocoplum, and aztec grass) already planted by Tropical Chevrolet. Given the configuration of the site the applicant is providing adequate open space and a landscape plan that is compatible with Tropical Chevrolet's landscape plan. b. The use of impervious material as ground cover shall be prohibited except for areas dedicated to vehicular use, patios, tennis courts or pool decks. Chatahoochie stone or similar materials shall not be substituted for grass, sod or living ground cover. The impervious material used at this site is for supporting the service station operations, commercial store, and parking area. Based on the landscape plan no impervious material will be used as ground cover on this site. c. A boat storage area of two hundred (200) square feet surfaced by gravel rock of one-half (1/2) inch diameter, or greater, shall be permitted. This design standard does not apply to this application. Memorandum to Mildred Ramos-Majoros November 14, 1996 Page 3 d. Use of mulch as ground cover to enhance the growth of an adjacent shrub or tree is permitted in open spaces. As mentioned, the applicant will place 3 inches of mulch around all soil saucers and plant beds in open spaces. The same amount of mulch was used on all trees, shrubs and ground cover at Tropical Chevrolet. e. Vegetable gardens are permitted in rear yards. The Applicant is not required by the Village's zoning code nor is it appropriate for the type of use being applied for to maintain vegetable gardens on site. Sign Plan Review The elevation plan, which shows the sign plan, and landscape plan show what presumes to be the applicant's logo (MART) on the entrance to the convenience store, dispenser islands, and at the corner of Biscayne Boulevard and N.E. 87th Avenue. The information supplied on the elevation and landscape plans regarding the size of the sign, color, and how the signs will be illuminated meets the requirements set forth in Section 504(0(3) of the Village's zoning code. Conclusions • Based on the information supplied on the landscape plan by the applicant and review of the Village's zoning code requirements, we recommend that the proposed landscape plan be approved. • Based on the information supplied on the elevations plan and review of the Village's zoning code, we recommend that the proposed elevation plan, which shows the sign plan be approved. 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KI � IPI!! 41 I 0 41 - I I 1 70TH a ST. > •• :.. _ 41 ,.► �J1 : 1 t W 1.l i W hi is E 11 I 1 Location Map Source: Planning and Economics Group, Inc. Figure