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01-26-1995 Regular MeetingMiami Shores Village Planning & Zoning Board Regular Meeting January 26, 1995 The regular meeting of the Miami Shores Planning & Zoning Board was held on Thursday, • January 26, 1995 at the Village Hall commencing at 7:35 P.M. with the following members present: • Present: Charles Smith Robert Blum Louis Imburgia Mark Ulmer Absent: Cliff Walters Also Present: Frank LuBien ITEM #1 MINUTES Mr. Blum moved approval of the January 12, 1995 Planning & Zoning Board Minutes. Mr. Imburgia seconded the motion. Mr. Smith requested that the minutes be amended as follows (see attached changes). Mr. Blum moved approval of the Minutes as amended. Mr. Imburgia seconded the motion and the vote was unanimous in favor. ITEM #2 REQUEST FOR APPROVAL OF VARIANCE TO RE -ROOF A MANSARD WITH CEDAR SHAKES. EDITH DONALDSON 1569 N.E. 104th Street This item was withdrawn from the Agenda at this time. ITEM #2A APPROVAL OF EXTENSION OF VARIANCE TO PERMIT NON - PERMITTED STRUCTURES. Mr. Mike Levine from the Dade County School Board outlined the reason for the extension request and stated that the request is for a three (3) year extension. Ms. Bertha Pallin described the kindergarten programming which is housed within the relocatable classrooms. She further stated that there are currently seven kindergarten classes, associated teachers, offices and cafeteria. She indicated that the kindergarten is a self-contained unit and outlined the benefits of the arrangement in regards to the children. A number of individuals (teachers and parents) spoke of their support for continuing the program. Freddy Ulloa, Associate Vice President for Facilities Management at Barry University stated that Barry University is in agreement that the relocatables should remain on their campus and that the kindergarten programming enhances the Planning & Zoning Meeting 1/26/95 Page Two University's teaching degree program. Mr. Ulmer asked for clarification regarding the application. Lengthy discussion ensued as to the Planning & Zoning Board's authority to rule on this request as it relates to the Village Codes. The consensus of the Board was that although they are in favor of the kindergarten program as an annex, the request does not meet the hardship variance criteria as defined in the Code. Mr. Levine from the Dade County School Board explained that if there is not an extension of the variance, there will be no more program as it exists. This would create a burden on the Elementary School and ultimately the children. A motion was made and seconded to transfer this agenda item to the Council for a decision. This motion was subsequently withdrawn. Members of the Board questioned whether a permanent solution to the overcrowding and the need for the portables was being addressed by Dade County. Mr. Levine responded that the overcrowding problem is being addressed by the use of the portables as a solution. He indicated that there is no solution which would adequately and efficiently meet the needs of the children. Mr. Smith asked for a commitment from the School Board to look into a permanent solution. Mr. Ulmer moved to deny the variance request. Mr. Imburgia seconded the motion and the vote was as follows: Ulmer Yes Imburgia Yes Smith Yes Blum No Mr. Ulmer then moved to recommend that the Village Council eliminate the condition that they imposed. Mr. Blum seconded the motion and the vote was unanimous in favor. Mr. Ulmer then moved to waive the reading and approval of these Minutes regarding the above issue in order to expedite the procedure and allow Council to act on this item at their next meeting. Mr. Imburgia seconded the motion and the vote was unanimous in favor. Mr. Ulmer suggested a re -write of the Variance process of the Code. The consensus of the Board was to look at the Supplement to the Village Code of Ordinances in regards to Planning and place this on a future agenda. ITEM #3 Adjournment • Mr. Imburgia moved to adjourn the meeting at 8:45 P.M. Mr. Ulmer seco'on and the vote was unanimous in favor. Barbara Fugazzi, Recrding Secretary �1t Charles Smith, Vice Off n • • Planning & Zoning Meeting 1/26/95 Page Three Changes to the Planning & Zoning Board Minutes of January 12, 1995 ( ) Represents material to be stricken from the Minutes Represents material to be added to the Minutes ITEM #2 REQUEST FOR APPROVAL OF ATHLETIC FIELD RENOVATIONS BARRY UNIVERSITY ... Mr. Smith expressed concerns regarding (parking situation) the 200 plus cars which illegally park on the swales of N.E. 111th Street and N.E. 115th Street .. . ... Mr. Smith stated that Barry University had made a commitment in 1992 to the Village .. . were erected, there would be (a lot for the) an overflow parking lot at N.W. 111th Street and N. Miami Avenue. ... Mr. Smith asked for a commitment from Barry University to look into alternative parking areas for 200 additional spaces on the campus. .. . ITEM #4 REQUEST FOR APPROVAL FOR VARIANCE TO RE -ROOF WITH ASPHALT/FIBERGLASS SHINGLES MIAMI SHORES COMMUNITY CHURCH ... to add additional load (tile) to the roof and certify its safety as presently engineered. ... Mr. Smith stated (that there are no original plans in the file at Village Hall, which would clearly state the builder's intent.) William Merriam's architectural plans were removed from the Village's files by members of the congregation in 1947. Small portions of Merriam's master plan were allowed to be constructed without stucco and without tile on the roof. According to the records of the past Council Meetings. this was due to a shortage in building materials during the war years. These portions were to have been finished in accordance with the masonry code after the war and this was done. ITEM #4A DISCUSSION/POSSIBLE ACTION COUNCIL COMMENTS CORNER LOTS FENCING MATERIALS ORDINANCE ... front yards and visible from the street by requiring design review. Mr. Fann .. .