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07-26-1990 Regular MeetingMIAMI SHORES VILLAGE July 26, 1990 A regular meeting of the Miami Shores Village Planning & Zoning Board was held on July 26, 1990 at the Miami Shores Village Hall. The meeting was called to order at 7:35 P.M. by Chairman Mr. Fernandez, with. the ,following members present: Richard M. Fernandez, Chairman Terrell F. Chambers, Jr. Robert E. Cook Thomas Laubenthal Larry T. McClure Also present: Frank LuBien, Director of Building & Zoning 1. MINUTES - JULY 12, 1990 Mr. Fernandez requested amendment to the minutes on Page 3, Item 5, and paragraph 1 & 2. The minutes of the meeting of July 12, 1990 were approved, as amended, by a motion made by Mr. McClure, seconded by Mr. Chambers, and carried unanimously. 2. REQUEST FOR APPROVAL OF PLANS FOR GARAGE ENCLOSURE L. DESLANDES, 74 N. W. 109th STREET Since this item was tabled at the last meeting, Mr. McClure -made a motion to remove it from the table, seconded by Mr. Cook, and carried unanimously. Mr. LuBien stated this was tabled because the plan lacked architect seal and neither Ms. Deslandes nor a representative was present. These plans are sealed by an Engineer, the garage opens to the rear and there is no eleva- tion change. Further he recommends approval of the plans. Mr. Laubenthal arrived at 7:45 P.M. MS. Deslandes only comment is that the space is used by herself as a family room. There is no intention to rent. Members questioned Mr. LuBien concerning the enclosure and concerning the qualifications of Mr. Mitchell the structural engineer who sealed the plans. Mr. LuBien indicated work was begun without a permit or plans, after his discussion with Ms. Deslandes the drawings were submitted. Internal work is not covered over, structural enclosure is sound and within the code. Following further discussion, Mr. Cook moved the plans as submitted, be approved, seconded by Mr. Chambers, In discussion Mr. McClure noted that from the street, there is a question that it doesn/t seem proper, according to code, and he wants assurance that Mr. LuBien will inspect it. The question was called, and motion passed unanimously. 3. REQUEST FOR APPROVAL OF PLANS FOR FLAT ROOF ADDITION TONY HADERER., 465 N. E. 102nd STREET Included in Members packet was a site plan, and elevation. Mr. LuBien stated this is an open porch. The present building is 2,5.38 sq ft, the proposed flat roof addition of 170 sq ft is within the 15% allowed. PLANNING & ZONING BOARD -2- 7/26/90 Concerning Mr. Laubenthal's question about the small niche between the garage, Mr. Tony Masina indicated the sprinkler pump is in this area and that is the reason for the niche. He will present final drawings when applying for the permit. Mr. Chambers moved to approve the request for a flat roof addition, seconded by Mr. Laubenthal, and carried unanimously. 111 3A. REQUEST FOR APPROVAL OF PLANS FOR FLAT ROOF ADDITION J. D. PASTERIS, 1286 N. E. 104th STREET Mr. LuBien reported this is a request which is within the 15% allowed for flat roof addition. It is an open structure which is partially screened. Mr. McClure moved the request for flat roof addition be approved, seconded by Mr. Chambers. Following brief discussion and exchange between Mr. Laubenthal and Mr. Pasteris the question was called and the motion carried unanimously. 3B. BUDGET By unanimous consent a report on the Budget Workshop was given by Mr. Cook. Mr. McClure also attended the Hearing. Discussion ensued. It was reported that Mr. LuBien presented his budget and stood his ground admirably. Members are aware that Mr. LuBien comes before the Board often with items he has observed while making other inspections. It is hoped he will get the proper vehicle for these purposes. Mr. Cook then reported Planning & Zoning has been charged by Council to produce a Comprehensive Plan for the downtown area. There has been consid- erable discussion on the issue, concerning a foot print, with setbacks, sidewalks, this to be detail of drawing, a base line. Several bids had been aubmitted. $10,000. was allotted to Planning & Zoning Board in the Building & Zoning Budget for 1990-1991 to be naed for Professional Service and other needs. Mr. Cook further suggested that the Planning Board begin work in September so that they are ready to move the 1st of October when the new budget takes affect or the funds become available. He further reported, that one Council person noted that Planning & Zoning is not working parallel with the Downtown Revitalization Board. The DEB presented Monday & Tuesday evening, an excellent layout of a site plan of goals, but it in no way is the type of detail, inventory, base line required by this Board. In discussion concerning the DRB proposed budget (of $40,000.) it was noted, they wish to update lights, landscape and benches, and left Council looking for more money to maybe double their figure. Mr. Cook noted that Planning & Zoning must have $6,500. to $8,300. to get down in blueprint format (of what is downtown to work with. Once this information is in hand Members can determine what the possibilities are and until that time it is not known if the Board needs $3,500. or $35,000. to proceed. The $10,000. figure is very light. Discussion ensued concerning aerial drawing, accuracy, detail and price range. Copy of a quote received by Ms. Macdonald was mentioned. In this bid, information needed by Planning & Zoning are not mentioned. Such as: easements, utilities, and alleyways, • PLANNING & ZONING BOARD -3- 7/26/90 who are the tax payers, and where are the septic tanks. Septic tanks, their capacity and location were discussed, and it was agreed this is important information. The real information needed will need much extra money and now is the time to let it be known. It was suggested that bidders appear before Planning & Zoning to explain what they will do for how many dollars. Planning & Zoning should interview them before the Village Manager makes her final decision. Mr. LuBien explained the process and dates for he ongoing budget hearings, final adoption scheduled for September 21, and the newbudget year begins October 1. Bids were discussed. It was finally agreed that Planning & Zoning needs to have the total cost, detail of what the cost actually includes. Needed items are easements, utilities, lot & block and ownership and right of ways. Mr. Laubenthal will talk to all bidders to determine what is covered and what is needed. The Village Manager and Chairman, Mr. Laubenthal and Mr. LuBien will communicate and present the final report. It was then reported that the Mayor is in favor of the issue and advocated paying an architect he contacted from these fees;. It was determined that it is premature for the use of an architect. A break was taken at 8:35. The meeting reconvened at 8:40 P.M. 4. DISCUSSION - ADDITIONS AND REVISIONS TO PERMITTED USES IN B-1 DISTRICT The lengthy list of uses as prepared by Mr. Laubenthal was addressed. Those businesses which were questioned at the last meeting were discussed. Everyone participated. ANTIQUES: Following discussion, it was determined that antiques may be allowed provided a good (well written, quality) definition is written in the definition section. We must prohibit 2nd Hand Stores and this also must be written in the definition section. CHURCH ORGANIZATIONS: The storefront church is prohibited. Organized Church meetings are likewise not permitted. Mr. Fernandez noted while he is not opposed to helping the indigent he is opposed to having indigent type facili- ties in the B1 district. This was discussed at length. Indigent, elderly, medical and rehabilitation services were all mentioned. A class of people cannot be excluded, but use can be regulated. Rehabilitation aspect and soup kitchens/restaurants was discussed at length. Camilus House was used as example of housing and food services. Mr. LuBien noted there is no need to consider Church Organizations. If not on the permitted use list and he denies the applicant, his decision may be appealed to the Planning & Zoning Board. He then answered the question of chain of command in this process. There was no further discussion on this topic. . CLUB & HALLS: Following very brief discussion, it was decided to leave this heading out. DANCE STUDIOS: Members agreed this is a YES for permitted uses. DANCE HALL: To be prohibited. DATING SERVICE: Prohibited use. DRUG ADDICTION CENTER: Not to be mentioned. LABOR ORGANIZATIONS: Not to be mentioned. PAWN BROKERS: Not to be mentioned. PLANNING & ZONING BOARD -4- 7/26/90 GASOLINE SERVICE STATIONS; At present they are not permitted. Following extensive discussion on this item it was finally determined this may return to permitted use listing the distance factor, also the gasoline service station on the NW corner of NE 2nd Ave and 95th St. be allowed to reopen. SOCIAL SERVICE OR IMMIGRATION; Not to be mentioned. MAGAZINES AND BOOKS; This catagory was discussed at length. Addressing book stores as Media Center was addressed. In conclusion a final vote was as follows: Mr, Fernandez, to prohibit in the B1 district; Mr. Laubenthal, don't mention and resolve definition; Mr. Chambers, dont mention it; and Mr. Cook and Mr. McClure voted for a qualified Yes. In summary, Mr. Fernandez suggested the next step is to summarize catagories. The meeting adjourned at 9:35 P.M. •