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05-10-1990 Regular MeetingMIAMI SHORES VILLAGE May 10, 1990 A regular meeting of the Miami Shores Village Planning & Zoning Board was held on May 10, 1990 at the Miami Shores Village Hall. The meeting was called to order at 7:40 P.M., by Chairman Fernandez, with the following members present; Richard M. Fernandez, Chairman Terrell F. Chambers, Jr. Robert E. Cook Thomas Laubenthal Larry McClure Also present: Frank LuBien, Director of Building & Zoning 1. MINUTES - APRIL 26, 1990 There was considerable discussion concerning approval of the minutes of April 26, 1990. Side comments were recordedwithoutthe thrust of the statements, they are disjointed, statements taken out of context, and some important comments deleted. Mr. LuBien, Dir of Bldg & Zoning was present. A statement made by Mr. Cook was added and under 5. other comments were struck. Under 7. Mr. McClure requested the minutes be corrected to reflect that Mr. Laubenthal made the motion. Following clarifi cation and correction of the minutes, Mr. McClure moved the minutes be accepted, as corrected, seconded by Mr. Laubenthal, and carried unanimously. 2. REQUEST FOR APPROVAL OF USE TO ALLOW A CAR WASH JOHN C. HAND HARVEY'S AUTO SERVICE CENTER 8909 BISCAYNE BLVD. Mr. LuBien noted that Mr. Hand was not present and the request be tabled to the next meeting. Mr. Laubenthal moved and. Mr, Chambers seconded the motion to table the request. The motion carried unanimously. 3. PUBLIC HEARING - LAND DEVELOPMENT CODE Mr. Steve Pitkin attended the meeting. He noted this was referred back to Planning & Zoning by Council for review of expanded provision for group homes. A.minor insertion was made. He wondered if Members wanted to review the whole Land Development Code or just the changes. Mr. Fernandez noted the issue was the one item and he heard no reservations concerning the rest. He did ask Mr. Pitkin if Gail Macdonald had seen a copy of the letter to Mayor Courtney concerning State 'Statues, to which Mr. Pitkin replied in the affirmative. Mr. Laubenthal made a motion to approve the Land Developemnt Code, as amended, seconded by Mr. Chambers, and passed unanimously. Mr. Fernandez requested Mr. Pitkin to remain for the Sewer - Planning Work- shop, which he did. PLANNING & ZONING BOARD 4. WORKSHOP -- SEWER PLANNING -2- 5/10/90 Mr. Fernandez stated that all Members of the Planning & Zoning Board were active participants at the May 8th Council Workshop. Two key items were presented: 1. Pat Duffy commented on the continuingindecision on the N. E. 2nd Avenue strip is detrimental to the strip, and the decision making pro- cess needs to move forward. 2. Mr. McClure's statement, 'how can we tell where we are going when we don't know where we are?'. An estimate for the plan will be forthcoming from Dade County. In his discussion with Gail Macdonald, she has given three weeks for Planning & Zoning to present a budget of their needs for sewer planning. Mr. Fernandez suggested Planning & Zoning attempt to obtain a model, drawing or something to be presented, and he has no idea of such costs. This is a must have item to reach our objective. What is the buildable footprint? What do we have, where can we go? Mr. Fernandez requested. Member's comments on the Council Workshop and/ or address proposed issue. Mr. Cook said he is in favor of the goal as set forth this evening. It is time to do something. Model, drawings, etc. are necessary and cost of same needs to be forthcoming. Many good opinions have been expressed, we still need to know where we are. Mr. McClure stated all Council. Members have ideas. He heard one say money cannot be spent, but what can be done without spending money? The statement Business Friendly suggests we have not been so in the past and he wants some examples of this. In review of the Business Development Committee report, there are suggestions on how to help people go through procedure of opening a business in Miami Shores. One of the reasons this community is an outstand- place to live, is the little green book (Code book). Changes can't be made at whim to meet every need. Some changes are necessary, but with much thought, and not taken lightly. He agrees with Mr. Fernandez that we should proceed as indicated. Mr. Chambers noted we should be business friendly and we are. Cost is a most important aspect of the sewer issue. He commented he is still interested in knowing what the citizens are interested in. Mr. Chambers is concerned with the cost of a model, he wondered if the model on computer might not be more feasible. Mr. Laubenthal said with respect to the Business Development Committee their recommendations should be prioritized to begin work toward a Foal. Planning & Zoning should update code to be more progressive and open. Parking should be re-evaluated with business opportunities and development in mind. Planning items should follow a logical_ and legal process. The first step in sewer planning is the requirement for Base Data. (Drawings, buildable footprint). A consultant is needed. Mr. Laubenthal is in favor of establishing Goal. Mr. Pitkin indicated his firm does this type of work, he could give no figure on the cost, but did say that three dimensional model runs up the cost. Comments continued concerning method of presentation and cost by Mr. Laubenthal. PLANNING & ZONING BOARD -3- 5/10/90 Mr. Fernandez Mr. Fernandez noted he has no basis where to start to obtain a cost. Mr. McClure suggested e give Ms. Macdonald the information Planning and Zoning wishes to collect, and the boundaries of the area we want to collect the information on, and let her administratively find out the cost. She should tell us. Mr. Pitkin said, you really need a surveyor. In the use and mention of a model, one must be very careful. The computer is much cheaper and you can do a lot with it. Mr. Laubenthal mentioned the map put together by the Downtown Revitali- zation Board. Mr. Cook said the computer modeled photographed is excellent, Two costs are to be considered; 1. Presentation, 2. Research. The question still is, what do we want to do? Mr. Fernandez stated that at the next meeting we must decide, what needs to be done, what is the criteria, what information_ is to be gained? This information will then be returned to Ms Macdonald as indication of out needs. Mr. LuBien said, it is expensive, but a price must be obtained.,. because of the many people, with many;different'.approaches surveying the model and the ability to cope with idea. There was considerable discussionon a graphic picture of N. E. 2nd Ave., the massive indecision of people on N. E. 2nd Ave., assimilation of all information, how to estimate this job, August to provide leadership and direction, and Base Data information. Mr. McClure said, this is a short range and long range problem. In the short term something must be addressed, in the long range, we are attempting to gather facts for the future, We have to do something to key in with various groups. Discussion contintued, concerning definition of short range and long range, legends of the Village, Codechanges as applied to emergency planning. Mr. Fernandez said, in Business Friendly he hears the comment to by pass Planning & Zoning Board so that change of use hearings are not necessary, this leads to many problems. Where is there the opportunity to review what the change of use might be; example in point is the case last week concerning adult entertainment, x rated movies. Because of change of use review by Planning & Zoning the Code of Miami Shores Village is maintained. Business Friendly is a buzz word. A break was taken at 8:40 P.M.. The meeting reconvened at 8:50 P.M. Mr. McClure first asked for determination of emergency, long range and short range planning which was was identified as follows: emergency - 1 year, short term 1 to 3 years, medium range - 3 to 7 years, and long range - 7 years and beyond. Second, Mr. McClure requested a look at approved uses, and prohibited uses. This is an emergency item. This will be a Public Workshop dividing the community - - • - dividing/the to give• input as to the uses of various zones. PLANNING & ZONING BOARD -4- 5/10/90 Mr. Laubenthal concurred with Mr. McClure, he suggested an expedient method might be a fill in the blank form distributed prior to the workshop so that the public might be prepared to give input. This would not be a legal document. Mr. LuBien responded to Mr. Fernandez that he can supply information in developing approved and prohibited uses according to Code. • Further discussed was the Workshop date, notifying people, overhead pro- jection capabilities, and areas. • Mr. McClure moved that on May 24, Planning & Zoning Board will hold a Workshop on approved & prohibited uses, and all owners and tenants in B-1 & B-2 will be notified. Motion was seconded by Mr. Laubenthal. It was also determined, in discussion, that announcement in Neighbors, or an article by their reporter may be helpful. The motion passed unanimously. Mr. Laubenthal developed a sequence of the Business Development Committee wish. list for Planning & Zoning. #7 deal with X rated bookstores must be expedited, as proably the first item. #6 dealing with permitted uses as defined earlier. #9 respond to new business trends. #2 and #3 dealing with Downtown Revitalization Board, as yet inconclusive. Building materials review must be looked at also. Mr. Fernandez, for the purpose of clarity indicated, #7 update to Sec 501_ and scheduled for the next meeting of Planning & Zoning was initiated prior to this memo. #2 ' & #3 are already in progress. Planning & Zoning #1 is #4 on the list (resolution by August). ##10, .#11, and #'12 may be addressed later. The meeting adjourned at 9:20 P.M.