12-01-2015 Regular MeetingMIAMI SHORES VILLAGE
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Barbara Estep, MMC
Village Clerk
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village ouncil held their regularly scheduled Council Meeting on Tuesday, December 1,
2015 in the Council Chamb rs of Village Hall. The meeting was called to order at 6:30 PM with the following
individuals present:
PRESENT:
Alice Burch
Steven Zelkowitz
MacAdam Glinn
Herta Holly
Ivonne Ledesma
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PRESENTATION
Mayor Burch presented of Certificates of Appreciation to Saving Sage Animal Rescue Foundation and A Way for
A Stray. Mayor Burch spoke of the organization's missions and their contributions to the community. Ms.
Christina Butler for A Way for A Stray and Ms. Regina Vlasek for Saving Sage were present and provided
additional information regarding their rescue efforts.
CONSIDERATIONS
1) BROCKWAY MEMORIAL LIBRARY Antonie Downs, Board Chair
A) DISCUSSION AND POSSIBLE ACTION REGARDING FUNDING AN ARCHITECTURAL STUDY
FOR THE BROCKWAY MEMORIAL LIBRARY'S CHILDREN'S WING ADDITION.
Ms. Tonie Downs, Chair of the Brockway Memorial Library Board of Trustees, addressed the Council and
explained the Library's need to conduct a study to plan for the expanded Library addition which is necessary to
accommodate the recent explosive growth in Library programs and membership. Council members questioned
using funds from the Village's Fund Balance versus the donations collected by the Library towards the expansion
project. Ms. Downs stated her belief that individual donations were earmarked for construction of the addition,
not for a study. Mr. Benton confirmed that the $275,000 in donations collected would almost certainly not cover
the cost for the expanded addition and offered his opinion that it was wiser to plan for and build a larger addition
which would not be obsolete at the project's conclusion. Subsequently, Councilwoman Ledesma moved to table
the item. The motion died for lack of a second. Councilwoman Holly then moved to allocate $12,000 out of the
Village's Fund Balance to fund the requested study. Councilman Glinn seconded the motion. Additional
discussion ensued between the Council regarding their individual opinions on how to fund the study. Mayor
Burch opened the floor for public comment. Resident Steve Mumby suggested that there were no strings attached
to his contribution to the Library, as long as the funds were spent wisely. Resident Janet Goodman suggested that
the Library Board look to other municipal Libraries, i.e. Bay Harbor Islands regarding their new Library.
Mayor Burch called for a vote on Councilwoman Holly's motion. The motion failed 2 to 3 with Vice Mayor
Zelkowitz, Councilman Glinn and Councilwoman Ledesma voting against the motion.
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2) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE NOVEMBER 3, 2015 AND NOVEMBER 17, 2015 COUNCIL MEETING
MINUTES.
Vice Mayor Zelkowitz moved approval of the Minutes as submitted. Councilwoman Ledesma seconded the
motion and the vote was unanimous in favor of the motion.
B) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18,
ARTICLE IV POLICE OFFICERS' RETIREMENT SYSTEM, OF THE VILLAGE CODE OF
ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS,
PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN
EFFECTIVE DATE. (1st Reading)
C) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18,
ARTICLE III GENERAL EMPLOYEES PENSION PLAN, OF THE VILLAGE CODE OF
ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS,
PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN
EFFECTIVE DATE. (IS` Reading)
Ms. Estep read the captions of the ordinances into the record. Mr. Sarafan confirmed that the amendments did
not increase any required contribution by the Village. Special Counsel, Sepedeh Tofigh was present and provided
information to the Council regarding the proposed amendments and in response to Councilwoman Ledesma,
offered a brief history of the IRS review process. Councilwoman Ledesma then spoke of issues relating to the
DROP program and if the proposed ordinances specifically address the DROP provisions. Ms. Tofigh indicated
that the ordinances did not speak to the DROP provisions as the proposed ordinances only address issues related
to the IRS review.
No one present wished to comment on the proposed ordinances.
Councilwoman Holly moved to approve the Ordinance presented as Item 2B. Councilman Glinn seconded the
motion and the vote was unanimous in favor of the motion.
Councilwoman Holly then moved to approve the Ordinance presented as Item 2C. Councilwoman Ledesma
seconded the motion and the vote was unanimous in favor of the motion.
3) FINANCE DEPARTMENT Holly Hugdahl
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET
AMENDMENT # 3 TO THE FISCAL YEAR 2014-2015 OPERATING BUDGETS, INCREASING
REVENUES AND EFFECTUATING FUND TRANSFERS TO REVERSE THE YEAR END
BUDGETARY DEFICIT.
Finance Director, Holly Hugdahl, provided the Council with information regarding the proposed resolution and
reviewed the information contained on the schedule which listed the applicable departmental transfers. Ms.
Hugdahl stated that although there was overspending in some departments, there were savings in other
departments and ultimately, the total for the general fund did not change. Vice Mayor Zelkowitz moved approval
of the Resolution as presented. Councilwoman Holly seconded the motion. Councilwoman Ledesma questioned
some of the expense items specifically in the legal department. No one present wished to speak during public
comment and Mayor Burch called for the vote which was unanimous in favor of the motion.
4) VILLAGE MANAGER
A) DISCUSSION AND POSSIBLE ACTION REGARDING FUNDING AND IMPLEMENTATION OF
THEMULTIMODALMOBILITY. STUDY_ PROGRAM.
Mr. Benton offered a brief review of the information contained in his memorandum and indicated that based on
the results of the study, the Administration was suggesting that $100,000 be allocated to begin pavement
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"sharrow" markings on a number of streets that will allow for bicycle traffic to traverse the Village.
Councilwoman Holly moved to accept the Staff recommendations. Councilman Glinn seconded the motion.
Individual Council Members offered their opinion on the proposal, indicating their general support of the project.
The Council suggested possible changes to the suggested routes with a discussion regarding the merits of marking
N.E. 5th Avenue rather than N.E. 4th Avenue. At the conclusion of the discussions, Vice Mayor Zelkowitz asked
if Councilwoman Holly would consider an amendment to her motion which would allow for Staff to work with
the Consultant to adjust the proposed N.E. 4`h / N.E. 5th Avenue route. Councilwoman Holly accepted the
amendment, as did Councilman Glinn. The vote when taken, was unanimous in favor of the motion.
5) ANNOUNCEMENTS
Ms. Estep read the announcements.
6) PUBLIC COMMENTS
Eddie Lewis
honor veterans.
Mr. Lewis spoke of the Toys for Tots program as well as the Green Light program to
7) COUNCIL COMMENTS
Herta Holly Councilwoman Holly wished everyone a safe and Happy Holiday.
Ivonne Ledesma Councilwoman Ledesma spoke of her difficult year and acknowledged staff.
Councilwoman Ledesma also acknowledged the Council for putting their differences aside.
MacAdam Glinn Councilman Glinn spoke of the recent Interfaith Thanksgiving service he attended.
Steven Zelkowitz Vice Mayor Zelkowitz wished everyone Happy Holidays and spoke of the Council
working together for the Village.
Alice Burch Mayor Burch spoke of the YES Institute training and asked the Council to contact Ms.
Estep with possible dates for Council training. Mayor Burch also spoke of the upcoming events such as the
Community Bike Ride (Jan 9th), the Carolling Hayride (Dec 22nd) and the ongoing electronics recycling
opportunity behind Village Hall. Mayor Burch wished everyone Happy Holidays.
8) ADJOURNMENT
The December 1, 2015 Council Meeting was adjourned at 8:00 PM.
Barbara A. Estep, MMC
Village Clerk
Alice Burch, Mayor