12-02-2014 Regular MeetingMIAMI SHORES VILLAGE
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Barbara Estep, MMC
VUClage- Clerk
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
TUESDAY, DECEMBER 2, 2014
VILLAGE HALL
7:30 PM
The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, December 4,
2014 in the Council Chambers of Village Hall. The meeting was called to order at 7:30 PM with the following
individuals present:
PRESENT:
Herta Holly (arrived at approximately 7:40 PM)
Jesse Walters
Hunt Davis
Ivonne Ledesma
Jim McCoy
PUBLIC INPUT: Resident Jorge Mallo spoke in favor of the resolution regarding vacation rentals.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE NOVEMBER 18, 2014 COUNCIL MEETING MINUTES.
Councilman McCoy moved approval of the November 18, 2014 Council Meeting minutes as presented.
Councilman Davis seconded the motion and the vote was unanimous in favor of the motion.
2) PUBLIC WORKS DEPARTMENT Scott Davis
A) AWARD OF CONTRACT FOR THE MULTIMODAL MOBILITY STUDY TO
KIMLEY HORN.
Public Works Director Scott Davis provided the Council with background information regarding the RFQ
process, indicating that following a pre-bid conference, Kimley-Horn was the only firm that submitted their
qualifications. Speaking of Kimley-Horn's extensive experience with similar projects, Mr. Davis
recommended hiring Kimley-Horn to complete the study. Mr. Stuart Robertson, representing Kimley-Horn
spoke briefly about the firm's experience conducting mobility studies. Councilman Davis moved to award
the contract to Kimley-Horn. Councilman McCoy seconded the motion and the vote was unanimous in favor
of the motion.
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3) VILLAGE MANAGER Tom Benton
A) REQUEST APPROVAL TO WAIVE BID PROCEDURE AND ENGAGE BALLARD &
KING TO CONDUCT A COMMUNITY CENTER FEASIBILITY STUDY.
Mr. Benton introduced Mr. Ken Ballard of Ballard & King who was present to speak about his firm and
the community center project. Mr. Ballard provided the Council with his firm's experience and
summarized the scope of work to be completed for the feasibility study which includes a professional
survey to access the Village's recreational needs. Mr. Ballard indicated that his company has done
approximately 500 studies over the span of 22 years. In responding to questions posed by the Council,
Mr. Ballard stated that the process will take approximately 120 to 160 days; that the survey company
routinely uses both mail and telephone methods to conduct the random sampling; and that the survey
company guarantees at least 300 responses are received for review. Additional discussion centered
around the study's end product, including a conceptual floor plan rendering which will be provided. At
the conclusion of the discussions, Councilman Davis moved to approve waiving the bid procedure and
engaging Ballard & King to conduct a community center feasibility study. Councilman McCoy
seconded the motion and the vote was unanimous in favor of the motion.
B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CONFIRMING THE
COUNCIL'S INTENT TO UTILIZE THE UNIFORM METHOD OF LEVY, COLLECTION AND
ENFORCEMENT OF NON AD VALOREM ASSESSMENTS WHICH HEREINAFTER MAY
BE LEVIED BY THE VILLAGE IN ACCORDANCE WITH THE PROVISIONS OF SECTION
197.3632, FLORIDA STATUTES; PROVIDING FOR AN EFFECTIVE DATE.
Ms. Estep read the caption of the resolution into the record. Mr. Benton advised the Council that adopting this
resolution is required by the County's tax office in order for the Village to have the sewer and water line
assessments placed on the individual property tax bills. The assessments would not begin until the fall of 2015.
Mayor Holly opened the Public Hearing regarding the resolution but as no one came forward to speak; Mayor
Holly closed the Public Hearing. Vice Mayor Walters moved to adopt the resolution as presented. Councilman
McCoy seconded the motion and the vote was unanimous in favor of the motion.
C) DISCUSSION AND POSSIBLE ACTION REGARDING THE CHRISTMAS AND
NEW YEAR'S HOLIDAY SCHEDULE.
Mr. Benton explained the reason for requesting that the Village Hall, Library and other non-essential
services close for the Fridays following Christmas and New Year's. Mr. Benton indicated that police and
sanitation services will be provided. Councilman Davis moved to allow for the extra holidays as requested.
Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.
4) VILLAGE COUNCIL Hunt Davis
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL SUPPORTING THE REPEAL OF
STATE PRE-EMPTION OF MUNICIPAL ORDINANCES CONCERNING THE FREQUENCY AND
DURATION OF SHORT-TERM VACATION RENTALS, AND PROVIDING FOR AN EFFECTIVE
DATE.
Ms. Estep read the caption of the resolution into the record. Councilman Davis explained the purpose of the
resolution, indicating that he believes that the vacation rentals located within the single-family residential
neighborhoods negatively affect the neighbor's quality of life. The resolution supports repealing the State's pre-
emption of the Village's right to regulate vacation rentals within the community. Councilman Davis then moved
to adopt the resolution as presented. Councilman McCoy seconded the motion. Vice Mayor Walters and
Councilwoman Ledesma indicated that they would support the motion but wanted it noted that the resolution is a
non-binding resolution. Mayor Holly called the question which was unanimous in favor of the motion.
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5) ANNOUNCEMENTS
Ms. Estep read the announcements.
6) PUBLIC COMMENTS
Alice Burch Ms. Burch spoke of the gracious support of North Shore Hospital and the recent
accomplishments of Doctors Charter School Band/Choir Director, Salvatore Vinciguerra.
Eddie Lewis Mr. Lewis spoke of the Optimist Club activities including their toy drive and essay contest.
Jorge Mallo Mr. Mallo thanked the Council for their support on the vacation rental issue.
7) COUNCIL COMMENTS
Jesse Walters Vice Mayor Walters spoke of the vacation rental issue and wished everyone a Happy Holiday.
Ivonne Ledesma Councilwoman Ledesma spoke of the honor of serving on the Council and that she is grateful to
the Staff and Administration for all they do. She indicated that she would like to see harmony amongst the
leadership and wished everyone a peaceful Holiday.
Jim McCoy "Happy Holidays"
Hunt Davis Councilman Davis thanked Ms. Burch for her comments on the Charter School Band Director
and thanked the Department Heads for their work on behalf of the Village. He wished everyone a Happy Holiday
season.
Herta Holly Mayor Holly wished everyone a safe and Happy Holiday and reminded people to be generous
to those less fortunate.
8) ADJOURNMENT
The Tuesday, December 2, 2014 Council Meeting was adjourned at 8:35 PM.
Barbara A. Estep, MMC
Village Clerk
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Herta Holly, Mayor