11-18-2014 Regular MeetingMIAMI SHORES VILLAGE
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Barbara Estep, MMC
VU age C erk
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, November
18, 2014 in the Council Chambers of Village Hall. The meeting was called to order with the following
individuals present:
PRESENT:
Herta Holly
Jesse Walters
Hunt Davis
Ivonne Ledesma
Jim McCoy
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PUBLIC INPUT: For items appearing on Council Agenda
No one present wished to comment on Council agenda items.
The Council recognized Boy Scout Troup 307 sponsored by the North Miami Knights of Columbus who were
there working on their Citizenship badge.
Councilwoman Ledesma recognized and presented a Certificate of Appreciation to the members of the Unity
Ball Committee: Robert Bourne, Alison Burgos, John Challenor, John D'Allessandro, Julia Hammond,
Elizabeth Hitt, Giselle Kovac and Dennis Leyva.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE NOVEMBER 4, 2014 COUNCIL MEETING MINUTES.
Vice Mayor Walters moved approval of the November 4, 2014 Council Meeting Minutes. Councilman McCoy
seconded the motion and the vote was unanimous in favor of the motion.
2) FINANCE DEPARTMENT Holly Hugdahl
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET
AMENDMENT # 1 TO THE FISCAL YEAR 2014-2015 OPERATING BUDGETS TOTALING
$655,279, REAPPROPRIATING $31,562 FROM THE GENERAL FUND BALANCE, $93,772
FROM THE CAPITAL PROJECT FUND BALANCE, $37,199 FROM THE LOCAL OPTION GAS
TAX FUND BALANCE, $5,325 FROM THE RISK MANAGEMENT INTERNAL SERVICE FUND
BALANCE; $26,310 FROM THE FLEET MAINTENANCE INTERNAL SERVICE FUND
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BALANCE, $158,116 FROM THE TRANSPORTATION TRUST FUND BALANCE, $6,044 FROM
THE STORMWATER ENTERPRISE FUND BALANCE, AND $296,951 FROM THE
FORFEITURE FUND FUND BALANCE; WHICH WILL ALL BE USED FOR OUTSTANDING
FINANCIAL OBGLIATIONS INCURRED PRIOR TO SEPTEMBER 30, 2014; PROVIDING FOR
AN EFFECTIVE DATE.
Ms. Estep read the caption of the resolution into the record. Councilman McCoy moved approval of the
Resolution as presented. Councilman Davis seconded the motion and the vote was unanimous in favor of the
motion.
B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET
AMENDMENT #3 TO THE FISCAL YEAR 2013-2014 OPERATING BUDGETS, INCREASING
REVENUES AND EFFECTUATING FUND TRANSFERS TO REVERSE THE YEAR END
BUDGETARY DEFICIT
Ms. Estep read the caption of the resolution into the record. Councilman McCoy moved to adopt the
Resolution as presented. Councilman Davis seconded the motion and the vote was unanimous in favor of
the motion.
3) POLICE DEPARTMENT Chief Lystad
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, AUTHORIZING
THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL AND
SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM AVAILABLE THROUGH
MIAMI-DADE COUNTY, AND TO APPLY FOR, RECEIVE, EXPEND AND AMEND
BYRNE/JAG FORMULA PROGRAM FUNDS AND EXECUTE AGREEMENTS WITH
THE PURPOSE OF CREATING A RECORDS IMPROVEMENT PROGRAM.
Ms. Estep read the caption of the resolution into the record. Vice Mayor Walters moved to approve the
Resolution as submitted. Councilman Davis seconded the motion and the vote was unanimous in favor of
the motion.
B) REQUEST APPROPRIATION AND EXPENDITURE OF FORFEITURE FUNDS IN AN
AMOUNT NOT TO EXCEED $125,500 FOR THE FOLLOWING PROGRAMS, EQUIPMENT,
AND/OR SERVICES:
1) Cannon Copier Units $ 25,000
2) Mobile Patrol Vehicle $ 25,000
3) Equipment/Traffic Control Storage Sheds $ 10,000
4) Computer Voice Stress Analyzer $ 4,000
5) Emergency Staging Tent/Disaster Preparedness $ 6,500
6) K-9 Unit $ 55,000
Chief Lystad clarified information regarding the K-9 Unit forfeiture request as it relates to bullet proof vests
for the K -9's. Following this exchange, Councilman McCoy moved to approve the expenditures as proposed.
Councilman Davis seconded the motion and the vote was unanimous in favor of the motion.
4) VILLAGE MANAGER Tom Benton
A) RATIFICATION OF FPE CONTRACT.
Mr. Benton provided information regarding the Federation of Public Employee contract, indicating that the
membership had approved their contract to include the 2% COLA awarded to all general employees as of October
1 st. Councilman Davis moved to ratify the FPE contract as proposed. Councilwoman Ledesma seconded the
motion and the vote was unanimous in favor of the motion.
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5) VILLAGE COUNCIL
A) DISCUSSION AND POSSIBLE ACTION REGARDING FENCE HEIGHTS.
Councilwoman Ledesma
Councilwoman Ledesma re -introduced the fence height issue subsequent to last Council Meeting's discussions
and reiterated the information contained in Mr. Benton's memorandum relating to the issue. Councilwoman
Ledesma stated that she has been contacted by numerous residents wishing to have the Code amended to allow
for 6 foot fences in the side and rear yard, and that she is expecting to have a petition with 150 signatures
presented by one of the residents. Individual Council Members expressed their views and opinions on whether
or not the item should be referred to the Planning & Zoning Board for further review and consideration. The
Council discussed various fence height issues including the fact that any decorative scroll work, newel posts, etc.
currently are included in the 5' height limitation, and the fact that newer fence materials have been introduced
and approved for use in Miami -Dade County over the last number of years. At the conclusion of the
discussions, Councilwoman Ledesma moved to refer the issue of fence heights to the Planning & Zoning Board
for their review and recommendations relating to fence heights, screening, fence materials and decorative details.
Vice Mayor Walters seconded the motion and the vote was unanimous in favor of the motion.
B) DISCUSSION AND POSSIBLE ACTION REGARDING CODE ISSUE AT 1080 N.E. 105TH
STREET. Vice Mayor Walters
Vice Mayor Walters withdrew the item from the agenda.
C) DISCUSSION OF AND UPDATE ON THE SHORES MOTEL
Vice Mayor Walters
Vice Mayor Walters explained his reason for putting the Motel issue on the agenda and following a discussion
regarding the appropriateness of discussing pending code issues, requested an update from the Manager
regarding the motel owner's plans for development, renovations, and sewer hook-up to the North Miami sewer
line. Mr. Benton advised that the property owner is based in California and is difficult to communicate with due
to a language barrier. However, there have been some discussions with the property manager who has indicated
that the owner is interested in developing a 5 story, franchised hotel to include a parking garage and a pool on
the property. A conceptual drawing was shown during a meeting which took place a number of months ago.
The property manager further advised that they did not plan on any improvements until North Miami's sewer
line project was complete and a hook-up arranged.
Councilwoman Ledesma asked about security and police activities at the motel but specific information was not
provided by the Manager.
6) ANNOUNCEMENTS
Mr. Estep read the announcements.
7) PUBLIC COMMENTS
8) COUNCIL COMMENTS
Ivonne Ledesma Councilwoman Ledesma thanked the individuals associated with the Unity Ball for
making the Ball a positive event for the community and wished everyone a safe Thanksgiving holiday.
Jesse Walters Vice Mayor Walters congratulated the new Mayor and Council Members of El Portal,
Johnathan Meltz who was named the new Chamber of Commerce President and Dennis Kleinman who was
named the Chamber's 2015 Citizen of the Year.
Hunt Davis Councilman Davis wished everyone a Happy and Safe Thanksgiving.
Jim McCoy Councilman McCoy offered his congratulations to Dennis Kleinman and
acknowledged the boy scouts for their civic responsibilities.
Herta Holly Mayor Holly spoke of the upcoming Thanksgiving holiday and urged everyone to
drive safely due to more visitors being in the area and thanked the Unity Ball committee and the Community
Alliance for their efforts in supporting the community.
9) ADJOURNMENT
The November 18, 2014 Council Meeting was adjourned at 8:20 PM.
Barbara A. Estep, MMC
Village Clerk
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Herta Holly, Mayor