10-07-2014 Regular MeetingMIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting in the Council
Chambers of Village Hall on Tuesday, October 7, 2014. The meeting was called to order at 7:30 PM
with the following individuals present:
PRESENT:
Herta Holly ABSENT: Ivonne Ledesma
Jesse Walters
Hunt Davis
Jim McCoy
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PUBLIC INPUT: For items appearing on Council Agenda
Patrice Gillespie -Smith Ms. Gillespie -Smith spoke of the MPO grant.
PRESENTATION
Presentation of Art in Public Places piece for Village Hall front lawn.
Fine Arts Commission Chair, Susan Ackley, presented information regarding the proposed artwork to
be erected on the front lawn of Village Hall. Following a discussion regarding the pieces, the Council
agreed that the pieces were appropriate for installation.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE SEPTEMBER 16, 2014 BUDGET HEARING AND COUNCIL
MEETING MINUTES.
Vice Mayor Walters moved approval of the Minutes as submitted. Councilman Davis seconded the
motion and the vote was unanimous in favor of the motion.
2) VILLAGE PLANNING DEPARTMENT David Dacquisto
A) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING
THE MIAMI SHORES VILLAGE CODE OF ORDINANCES TO REPEAL CHAPTER
8.5 FLOOD DAMAGE PREVENTION; TO ADOPT A NEW CHAPTER 8.5 FLOOD
MANAGEMENT ORDINANCE; TO ADOPT FLOOD HAZARD MAPS, TO
DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND
CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER
PURPOSES; TO ADOPT LOCAL ADMINISTRATIVE AMENDMENTS TO THE
FLORIDA BUILDING CODE; PROVIDING FOR APPLICABILITY, REPEALER;
SEVERABILITY; AND AN EFFECTIVE DATE.
Ms. Estep read the caption of the ordinance into the record. Mr. Dacquisto provided information
regarding the purpose of the code amendment which is to bring the Code Chapter into compliance with
FEMA and State regulations. Mr. Dacquisto, indicated that the ordinances submitted as Agenda items
2A and 2B go hand-in-hand. Following a brief discussion, Councilman Davis moved approval of the
ordinance as proposed. Councilman McCoy seconded the motion and the vote was unanimous in favor
of the motion.
B) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING
THE VILLAGE CODE OF ORDINANCES, CHAPTER 6, BUILDINGS AND
BUILDING REGULATIONS, BY ADDING NEW SECTIONS, SECTION 6-9
THROUGH SECTION 6-13, PROVIDING FOR REGULATIONS AND AMENDMENTS
TO THE FLORIDA BUILDING CODE ADDRESSING MINIMUM REQUIRED
BUILDING ELEVATIONS TO CONFORM TO THE REQUIREMENTS SET FORTH IN
CHAPTER 8.5: FLOOD MANAGEMENT, OF THE CODE OF ORDINANCES,
PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, PROVIDING
FOR AN EFFECTIVE DATE.
Ms. Estep read the title of the ordinance into the record. Councilman Davis moved approval of the
ordinance on first reading. Councilman McCoy seconded the motion and the vote was unanimous in
favor of the motion.
C) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI
SHORES, FLORIDA, ADOPTING THE 2015 CAPITAL IMPROVEMENTS PROJECT
SCHEDULE ANNUAL UPDATE TO THE MIAMI SHORES VILLAGE 2025
COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Estep read the caption of the ordinance into the record. Mr. Dacquisto spoke of the proposed
ordinance, indicating that adopting the 2015 Capital Improvements Project Schedule is a formality
required by the provisions of the of the laws regulating the Comprehensive Plan Updates. Councilman
Davis moved approval of the ordinance on first reading. Councilman McCoy seconded the motion and
the vote was unanimous in favor of the motion.
3) VILLAGE MANAGER Tom Benton
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL DECLARING
THE OFFICIAL INTENT OF MIAMI SHORES VILLAGE TO REIMBURSE
EXPENDITURES INCURRED WITH RESPECT TO CERTAIN PROJECTS OR
PROGRAMS WITH DEBT PROCEEDS; PROVIDING FOR AN EFFECTIVE
DATE.
Ms. Estep read the title of the resolution into the record. Mr. Benton provided background information
as to the reason for introducing the resolution, stating that the resolution will allow for reimbursement
of incurred expenses associated with the sewer project once the special taxing district is in place. Vice
Mayor Walters moved approval of the resolution. Councilman McCoy seconded the motion and the
vote was unanimous in favor of the motion.
B) AWARD OF BID FOR THE CONSTRUCTION OF A DOWNTOWN SANITATION
SEWER SYSTEM AND WATER MAIN SYSTEM UPGRADE TO LAYNE HEAVY
CIVIL INC. IN THE AMOUNT OF $3,534,783.
Mr. Benton spoke of the sewer project bidding process and the fact that the Administration is pleased
with the outcome of the RFP and the team submitting the proposed bid, Layne Heavy Civil Inc. who has
been installing a similar sewer system in the Florida Keys. Mr. Benton stated that he is recommending
award of the bid. Councilman McCoy moved to award the sewer/water main construction project bid to
Layne Heavy Civil Inc. in the amount of $3,534,783. Vice Mayor Walters seconded the motion and the
vote was unanimous in favor of the motion.
C) APPROVAL TO ENGAGE TY LIN/HJ ROSS INTERNATIONAL TO PROVIDE
CONSTRUCTION MANAGEMENT/INSPECTION SERVICES FOR THE
SANITARY SEWER AND WATER MAIN CONSTRUCTION PROJECT.
Mr. Benton offered information regarding the construction management phase of the sewer/water main
installation project and recommended that the Council approve the proposed contract with TY Lin/HJ
Ross International in an amount not to exceed $170,000. Councilman McCoy moved to approve the
proposed contract. Vice Mayor Walters seconded the motion and the vote was unanimous in favor of
the motion.
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4) VILLAGE COUNCIL Hunt Davis
A) DISCUSSION AND POSSIBLE ACTION CONCERNING THE INTERLOCAL
AGREEMENT BETWEEN THE MIAMI-DADE METROPOLITAN PLANNING
ORGANIZATION (MPO) AND MIAMI SHORES VILLAGE TO JOINTLY FUND THE
MIAMI SHORES VILLAGE MULTIMODAL MOBILITY STUDY.
Councilman Davis spoke of the MPO grant application and the fact that the Village received the award
for funding a study related to improving pedestrian/bicycle safety throughout the Village. Councilman
Davis asked that the Council approve the interlocal agreement required to initiate work on the proposed
study. Councilman Davis then moved to approve the interlocal agreement as submitted and thanked the
members of his committee that worked on the grant submission. Councilman McCoy seconded the
motion and the vote was unanimous in favor of the motion.
5) ANNOUNCEMENTS
Ms. Estep read the announcements.
6) PUBLIC COMMENTS
Alice Burch Ms. Burch spoke of the MPO grant and the people that worked to put the grant
together including Councilman Davis and the Police Department for the traffic statistics. She further
spoke about the upcoming charity event scheduled for Sunday, November 9th
7) COUNCIL COMMENTS
Jesse Walters Vice Mayor Walters stated that he is happy to see the Village moving forward with the
sewer installation and thanked the Council for voting yes. He further stated that the downtown
buildings are now at 85% occupancy due to three new tenants moving in.
Hunt Davis Councilman Davis spoke of the work that has been done over many years in getting
the sewer project to its present status and thanked staff and Councilman McCoy for their work on the
project over the last number of years.
Jim McCoy Councilman McCoy stated that he is happy to see sewers getting started and that Staff
has done lots of the work getting to this point in the process.
Herta Holly Mayor Holly applauded Mr. Benton for his perseverance with the sewer project and
congratulated Susan Ackley on her recent appointment as Vice Chair of the County's Art in Public
Places Committee. Mayor Holly also spoke of upcoming programming at the Library.
8) ADJOURNMENT
The October 7, 2014 Council Meeting was adjourned at 8:15 PM.
Herta Holly, Mayor
4111 Barbara A. Estep, MMC
Village Clerk