07-08-2014 Budget Workshop Meeting•MIAMI SHORES VILLAGE
FISCAL YEAR 2014-2015 BUDGET WORKSHOP MEETING
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The Miami Shores Village Council met on Tuesday, July 8, 2014 to conduct their Fiscal Year
2014-2015 Budget Workshop in the Village Hall Conference Room. The meeting was called to
order at 6:15 PM with the following members present:
PRESENT:
Herta Holly
Jesse Walters
Hunt Davis
Ivonne Ledesma
Jim McCoy
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Holly Hugdahl, Finance Director
Elizabeth Keeley, Administrative Services Coordinator
Mayor Holly called the meeting to order and introduced Mr. Benton, who provided information
and highlights from his Budget Message contained in the budget document, including the
projected increase in ad valorem tax revenues due to increases in the property assessments.
Mr. Benton provided information regarding the general fund budget, and the sanitation and
stormwater charges which will remain at the current levels. In addition, Mr. Benton reported
that the proposed budget is balanced using the 8.0 mill tax levy and that for the first time in
many years, there is no anticipation of using Fund Balance funds to balance the budget.
Mr. Benton reviewed the Village's revenue projections and responded to Council questions
regarding the projected revenues.
The Village Council reviewed the individual Departmental Budgets. The following Departments
were discussed with the Department Heads providing information relevant to their respective
budgets and responding to questions posed by Council. Departments were discussed in the
following order:
Planning & Zoning Department
Building Department
Code Enforcement Department
Brockway Library
Recreation Department
Police Department
Public Works Department
Mayor & Council
Village Attorney
Village Clerk
Village Manager
Finance Department
Non -Departmental
During review of the Mayor & Council budget a suggestion was made to include $5,000 to allow
for a $1,000 per Council Member discretionary spending account. A majority of the Council
expressed a preference to temporarily allocate funding from the contingency fund to allow for
the requested funding pending adoption of usage guidelines. It was reported that the
parameters for the use of discretionary funds would be presented to the Council for approval at
a regularly scheduled Council meeting prior to the start of the fiscal year. A discussion
regarding the budgeted funding for the Village lobbyist took place with the question of whether
or not $12,000 is adequate and whether the Council should contract for a new lobbyist. Mr.
Benton advised that he would research the issue and report back to the Council.
At the conclusion of the presentations and discussions, the Council reached a consensus to
accept the proposed operating ad valorem tax levy of 8.0 mills and 0.6392 mills for the debt
service tax levy, which will be confirmed with the adoption of a Resolution at the July 15, 2014
Regular Council Meeting.
The July 8, 2014 Budget Workshop on the proposed Fiscal Year 2014-2015 Budgets was
adjourned at 9:20 PM.
Herta Holly, Mayor
4, Barbara A. Estep, MMC
Village Clerk