06-17-2014 Regular MeetingMIAMI SHORES VILLAGE
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
Barbara Estep, MMC
Village- Clerk-
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, June 17,
2014 in the Council Chambers of Village Hall. The meeting was called to order at 7:30 PM with the
following individuals present:
PRESENT:
Herta Holly ABSENT: Jesse Walters
Hunt Davis Jim McCoy
Ivonne Ledesma
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PRESENTATIONS
Florida State House Representative Daphne Campbell presented the Council members with State House
Resolutions recognizing the Village's 82nd anniversary.
In conjunction with the Florida Department of Health in Miami -Dade County, Students Working Against
Tobacco (SWAT) presented information relating to their efforts to fight targeting flavored tobacco
products to students.
Ms. Cheryl Gowing, Chair of the Library Board of Trustees presented the Brockway Memorial Library
Annual Report.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep, MMC
A) APPROVAL OF THE JUNE 3, 2014 COUNCIL MEETING MINUTES.
Councilman Davis suggested an amendment to the minutes to record the Council members voting for and
against the motion stated in Item 3A and pointed out a typo. Councilman Davis then moved to approve
the minutes as amended. Councilwoman Ledesma seconded the motion and the vote was unanimous in
favor of the motion.
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B) APPOINTMENT TO LIBRARY BOARD OF TRUSTEES (One vacancy)
Applicant: Michael Clay Donna Hurtak
Applicant Michael Clay was present and addressed the Council, indicating that he would withdraw his
name from consideration in order to allow Ms. Hurtak to once again serve on the Board. Although Ms.
Hurtak did not formally address the Council, she indicated that she would withdraw her name to allow
Mr. Clay to serve. Following this exchange, Councilman Davis moved to appoint Michael Clay to the
Library Board of Trustees. Councilwoman Ledesma seconded the motion and the vote was unanimous in
favor of the motion.
C) APPOINTMENT TO CHARTER SCHOOL BOARD OF DIRECTORS (Three vacancies)
Applicants: Connie Benson Anna Blackman Sean Brady
Susan Dombrowsky Gregory Haile Alison Harke
Joan Lutton
Ms. Benson and Ms. Harke were present and spoke on their own behalf. The Council was advised that
due to the fact that only three Council Members were present, any and all action of the Council would
need to be by a unanimous vote. Council Members voted their ballots with the following results:
Hunt Davis
Herta Holly
Ivonne Ledesma
Connie Benson
Connie Benson
Gregory Haile
Susan Dombrowsky
Susan Dombrowsky
Susan Dombrowsky
Joan Lutton
Joan Lutton
Joan Lutton
By virtue of receiving the required votes for appointment, Susan Dombrowsky and Joan Lutton were
appointed to the Doctors Charter School Board of Directors. A second ballot was voted to see if another
applicant would receive three votes as required. The second ballot was completed with the following
results:
Hunt Davis
Herta Holly
Ivonne Ledesma
Connie Benson
Connie Benson
Gregory Haile
As the requisite number of votes was not obtained, the third and final available seat on the Doctors
Charter School Board will be placed on the July 1, 2014 Council Meeting agenda. All of the original
applicants not appointed (Connie Benson, Anna Blackman, Sean Brady, Gregory Haile and Alison Harke)
will be considered for appointment at that time.
2) FINANCE DEPARTMENT Holly Hugdahl
A) PRESENTATION AND ACCEPTANCE OF THE 2013 COMPREHENSIVE ANNUAL
FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2013.
Mr. Andrew Fierman with the auditing firm of Alberni, Caballero & Company provided highlights from
the Comprehensive Annual Financial Report (CAFR) for the year ending September 30, 2013, stating that
the Village is in compliance with generally accepted accounting principles. Mr. Fierman clarified a
number of items questioned by Councilwoman Ledesma and indicated that the Village has a strong
unassigned/undesignated balance. Following the report, Councilman Davis moved to accept the 2013
Comprehensive Annual Financial Report. Councilwoman Ledesma seconded the motion and the vote
was unanimous in favor of the motion.
3) VILLAGE COUNCIL Hunt Davis
A) DISCUSSION AND POSSIBLE ACTION REGARDING INITIATING STEPS TOWARDS
BUILDING A NEW RECREATION CENTER.
Councilman Davis spoke about the history of the Community Center and the fact that the Village needs to
start planning for a new facility to meet the needs and program expectations of the residents.
Councilman Davis then moved to direct staff to begin formulating a calendar of critical steps and a
timeline as well as rough budget numbers to begin discussing. Mayor Holly seconded the motion and the
vote was unanimous in favor of the motion. Both Mayor Holly and Councilwoman Ledesma thanked
Councilman Davis for bringing this item before the Council for action.
4) ANNOUNCEMENTS
Ms. Estep read the announcements.
5) PUBLIC COMMENTS
None.
6) COUNCIL COMMENTS
Hunt Davis Councilman Davis spoke of the July 4th celebrations and the Recreation Center
programming. He thanked the Board applicants for their willingness to serve and thanked Mr. Benton for
conducting his annual Hurricane Preparedness workshop.
Ivonne Ledesma Councilwoman Ledesma thanked the SWAT students for their presentation and
State Representative Daphne Campbell for her work in the Legislature. She congratulated the Finance
Depth tment and Village Manager on the results of the annual audit.
Herta Holly Mayor Holly complimented the Public Works Department on their recent
electronics recycling drive and the other recycling efforts of the past few months. Mayor Holly spoke of
the July 4th event. In addition, Mayor Holly talked about the legislative process and working with the
elected officials that represent the Village in Tallahassee.
7) ADJOURNMENT
The June 17, 2014 Council Meeting was adjourned at 8:40 PM.
Herta Holly, Mayor
Barbara A. Estep, MMC
Village Clerk