09-04-2013 Regular MeetingBarbara Estep, MMC
Village- Clerk
Miami Shores Viiiage
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 762-4851
Fax: (305) 756.8972
E-mail: EstepB aeMiamiShoresVillaoe.com
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
WEDNESDAY, -SEPTEMBER 4, 2013
The Miami Shores Village Council held their regularly scheduled Council Meeting on Wednesday, September 4,
2013, in the Council Chambers of Village Hall. The meeting was called to order at 7:18 PM with the following
individuals present:
PRESENT:
Herta Holly
Jesse Walters
Hunt Davis
Ivonne Ledesma
Jim McCoy
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE JULY 16, 2013 COUNCIL MEETING MINUTES.
Councilman Davis pointed out a sentence with duplicate language which needed correction. Subsequently, Vice
Mayor Walters moved approval of the Minutes as corrected. Councilman McCoy seconded the motion and the vote
was unanimous in favor of the motion.
2) PUBLIC WORKS DEPARTMENT Scott Davis
A) AWARD OF BID FOR CONSTRUCTION OF PLANNED DRAINAGE PROJECTS TO
WILLIAMS PAVING IN THE AMOUNT OF $369,973.
Mr. Davis reviewed the background information surrounding the planned drainage project and responded to questions
posed by the Council with respect to the bid price, flooding scenarios and the type and process of the proposed drain
installations. Following Mr. Davis' responses, Councilman Davis moved to award the drainage project bid to
Williams Paving in the amount of $369,973. Councilman McCoy seconded the motion and the vote was unanimous
in favor of the motion.
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3) POLICE DEPARTMENT Chief Lystad
A) REQUEST APPROVAL OF APPROPRIATION AND EXPENDITURE OF FORFEITURE
FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $440,000.00 FOR THE FOLLOWING
EQUIPMENT AND/OR SERVICES. -..
1) CAD/RMS REPLACEMENT
2) RF IDEAS CONTACTLESS READERS
3) MINI -TABLETS
4) CANINE OBSTACLE COURSE EQUIPMENT
5) CENTER FOR PUBLIC SAFETY SPATIAL NEEDS ASSESSMENT STUDY
6) COMMUNITY AWARENESS INFORMATIONAL INFORMATION AND FORUM
Chief Lystad reviewed the equipment and/or services requested for purchase, briefly explaining the purpose of each
item. Council Members asked for clarification on a few of the items and Attorney Richard Sarafan asked that the
Chief provide information regarding the proposed "Sole Source" purchase for the CAD/RMS Replacement
equipment. Mr. Benton reminded the people in attendance and those that may watch the meeting via television that
Forfeiture Funds are monies received from various task force and police operations that result in property and/or cash
seizures. Councilman McCoy then moved approval of the appropriation and expenditure of Forfeiture Fund monies
to purchase the listed equipment and/or services. Councilman Davis seconded the motion and the vote was
unanimous in favor of the motion.
4) ANNOUNCEMENTS
Ms. Estep read the announcements into the record.
5) PUBLIC COMMENTS
Tim Duerkop Mr. Duerkop wanted to ask about a police depai nent purchase. He was asked to speak to
Chief Lystad following the meeting.
6) COUNCIL COMMENTS
Ivonne Ledesma Councilwoman Ledesma thanked the Police Department and Mr. Benton for quick response
to the Community with respect to the recent police matters. In addition, she announced her Crime Forum meeting to
be held on Wednesday, September 11t at the Community Center. Councilwoman Ledesma also spoke of a planned
rummage sale to be held on October 26t1 to benefit Doctors Charter School.
Jesse Walters Vice Mayor Walters spoke of tentatively approving the budgets which will include raises for
some of the employees.
Hunt Davis Councilman Davis welcomed people back from the summer recess and encouraged people
to find time to volunteer on one of the Village's Boards.
Jim McCoy No comment.
Herta Holly Mayor Holly spoke of being fortunate to live in the community where your government
officials are so accessible.
7) ADJOURNMENT
• The September 4, 2013 Council Meeting was adjourned at 7:47 PM.
Barbara A. Estep, MMC
Village Clerk
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Herta Holly, Mayor