05-21-2013 Regular Meeting•
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Barbara Estep, MMC
Village, Clerk
Miami Shores Vuiage
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
E-mail: EstepB@MiamiShoresVillage.com
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting in the Council Chambers of
Village Hall. The meeting was called to order at 7:30 PM with the following individuals present:
PRESENT:
Herta Holly ABSENT: Jesse Walters
Hunt Davis Richard Sarafan
Ivonne Ledesma
Jim McCoy
ALSO PRESENT: Tom Benton, Village Manager
Elizabeth Keeley, Recording Secretary
PRESENTATIONS
Mayor Holly presented the National Public Works Week Proclamation to Public Works Director, Scott Davis.
Mr. Robert Levy, the Village's lobbyist, provided a presentation regarding the 2013 Legislative Session.
Following Mr. Levy's presentation, State Senator Gwen Margolis and State Representative, Daphne Campbell
presented the Village with proclamations honoring the Village's 80th anniversary of incorporation.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE MAY 7, 2013 COUNCIL MEETING MINUTES.
Councilman Davis moved approval of the May 7, 2013 Council Meeting Minutes as submitted. Councilman
McCoy seconded the motion and the vote was unanimous in favor of the motion.
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2) PUBLIC WORKS Scott Davis
A) DISCUSSION AND POSSIBLE ACTION REGARDING PUBLIC WORKS DEPARTMENT
CAPITAL IMPROVEMENT EQUIPMENT PURCHASES.
Scott Davis, the Village's Public Works Director, provided information related to the equipment proposed for
purchase, the first being a front end loader. Mr. Davis explained that he is proposing purchasing the equipment
in this fiscal year, rather than the planned fiscal year 2015 purchase, in order to save $13,450. Councilman
McCoy moved to approve the purchase of the front end loader as proposed. Councilman Davis seconded the
motion and the vote was unanimous in favor of the motion.
Public Works Director Davis then offered information regarding the proposed purchase of a "grappler" trash
truck rather than the originally proposed trash truck purchase contained in this year's capital budget. Mr.
Davis spoke of the increased efficiency of the "grappler" truck which will offset the cost differential of
approximately $40,000. Councilman Davis moved to approve the purchase, and appropriate Sanitation Fund
Balance transfer, of the grappler trash truck. Councilman McCoy seconded the motion and the vote was
unanimous in favor of the motion.
Mr. Benton confirmed that funds were available in the Sanitation Enterprise Fund to allow for both capital
purchases. In response to questions from Councilwoman Ledesma, Mr. Davis indicated that the life cycle for
sanitation equipment runs from 7 to 10 years. Additionally, Mr. Davis stated that the Village uses bio -diesel
fuel which is purchased using a Miami -Dade County contract in order to obtain the best price available when
purchasing the fuel.
B) APPROVAL OF COMMITTEE'S RANKING OF FIRMS SUBMITTING LETTERS
OF INTEREST WITH RESPECT TO THE DOWNTOWN LOW PRESSURE SANITARY SEWER
SYSTEM AND WATER MAIN UPGRADE ENGINEERING SELECTION COMMITTEE'S
RANKING OF SUBMITTING FIRMS.
Mr. Scott Davis offered a summary of the selection process. Mr. Benton, in response to a Council request,
expanded on the specific process of selecting a firm who will design the criteria specifications in order to
proceed to the next phase of the project design which will be to solicit a design -build contractor.
Councilwoman Ledesma asked about specific projects and/or cities TY Lin has provided services for with
respect to sewer systems. Mr. Davis responded that there are many, with West Miami specifically coming to
mind. Councilman McCoy moved to approve the selection committee's rankings. Councilman Davis
seconded the motion and the vote was unanimous in favor of the motion.
3) VILLAGE MANAGER Tom Benton
A) AUTHORIZATION TO EXECUTE INTERLOCAL AGREEMENT BETWEEN
MIAMI-DADE COUNTY AND MIAMI SHORES VILLAGE FOR THE PROVISION OF PUBLIC
TRANSPORTATION SERVICES.
Mr. Benton provided information to the Council regarding the Interlocal Agreement with the County that
provides for the Village to offer transportation services to the residents (Shores Shuttle). Mr. Benton indicated
that the Interlocal formalizes the agreement and is being requested by the County. Councilman Davis moved
to authorize execution of the Agreement as presented. Councilman McCoy seconded the motion and the vote
was unanimous in favor of the motion.
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B) APPROVAL OF THE FINAL DESIGN FOR THE NEW VILLAGE ENTRANCE WAY SIGNS.
Mr. Benton provided background information related to the entrance way sign project and presented a sample,
smaller scale sign for viewing and the Council's consideration. Individual Council Members provided their
opinions on the design and Mr. Benton confirmed that in addition to the new locations, the previous or existing
signs would be replaced with these new signs. Councilman McCoy moved to approve the new entrance way
signs. Councilman Davis seconded the motion and the vote was unanimous in favor of the motion.
4) ANNOUNCEMENTS
Ms. Keeley read the announcements into the record.
5) PUBLIC COMMENTS
Steve Zelkowitz Mr. Zelkowitz spoke about applying for the Planning & Zoning Board vacancy.
Ellen Bonet Ms. Bonet thanked the Council for their personal support of the Charter School
fundraising events.
6) COUNCIL COMMENTS
by
Ivonne Ledesma Councilwoman Ledesma thanked those in attendance and thanked David Hunter for
his recent presentation regarding property values. The Councilwoman further mentioned Mr. Hunters Green
Gardeners group.
Hunt Davis Councilman Davis spoke of the Charter School's national ranking among the top
performing schools in the Country. The Councilman further spoke of Police Motorman Justin Zalonis' award
for driving skills.
Jim McCoy No Comment.
Herta Holly Mayor Holly commented on the recent "shred" event, citing numerous statistics
regarding the event. Mayor Holly also congratulated Officer Zalonis on his recent award.
7) ADJOURNMENT
The May 21, 2013 Council Meeting was adjourned at 8:37 PM.
Barbara A. Estep, MMC
Village Clerk
Herta Holly, Mayor