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01-15-2013 Regular MeetingBarbara Estep, MMC VUlage- aerk Miami Shores Viiiage Office of the Village Clerk 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2207 Fax: (305) 756.8972 E-mail: EstepB(c�MiamiShoresVillage.com MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held their regularly scheduled meeting on Tuesday, January 15, 2013 in the Council Chambers of Village Hall. The meeting was called to order at 7:00 PM with the following individuals present: PRESENT: Jim McCoy Hunt Davis Al Davis Steve Loffredo Jesse Walters ALSO PRESENT: Tom Benton, Village Manager Barbara A. Estep, Village Clerk Richard Sarafan, Village Attorney PRESENTATIONS Mayor McCoy announced the winners of the 2012 Holiday Light Contest. CONSIDERATIONS 1) VILLAGE CLERK Barbara A. Estep A) APPROVAL OF THE DECEMBER 4, 2012 COUNCIL MEETING MINUTES. Councilman Walters moved to approve the December 4, 2012 Council Meeting Minutes. Councilman Loffredo seconded the motion and the vote was unanimous in favor of the motion. B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL REQUESTING THE MIAMI DADE COUNTY ELECTIONS DEPARTMENT TO PROVIDE POSTAGE PRE -PAID RETURN ENVELOPES FOR ABSENTEE BALLOTS ISSUED FOR VILLAGE COUNCIL ELECTIONS AT • VILLAGE EXPENSE, PROVIDING FOR AN EFFECTIVE DATE. Ms. Estep read the caption of the resolution and advised that this resolution is being introduced subsequent to the • • • Council's discussion at a previous Council Meeting and their interest in having the Village fund the cost for postage pre -paid return envelopes for Village Council election absentee ballots. Councilman Loffredo moved to approve the proposed resolution. Councilman Davis seconded the motion and the vote was unanimous in favor of the motion. Ms. Estep confirmed that the cost to the Village would be approximately $400 to $500. C) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES VILLAGE, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES, CHAPTER 6, "BUILDINGS AND BUILDING REGULATIONS" BY CREATING SECTION 6-8, SETTING FORTH REGULATIONS RELATING TO CONSTRUCTION NOISE ASSOCIATED WITH CONSTRUCTION UNDER BUILDING PERMITS ISSUED BY THE VILLAGE, PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS, PROVIDING FOR AN EFFECTIVE DATE. (1 st Reading) Ms. Estep read the caption of the ordinance into the record. Mr. Benton provided background information to the Council, advising them that there is a need to have an ordinance in place regarding construction noise; stipulating hours and days of the week during which construction and the associated noise is acceptable. Council Members expressed their opinions on the proposed language contained in the ordinance including their desire to have certain holidays when construction noise should be prohibited. A discussion ensued regarding the holiday issue as well as the hours proposed in the ordinance. After considerable discussion, Vice Mayor Davis moved to approve the ordinance on first reading as presented. This motion died for lack of a second. Subsequently, it was the consensus of the Council to have Staff "fine tune" the language and bring it back before the Council. 2) POLICE DEPARTMENT Chief Lystad A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 AVAILABLE THROUGH MIAMI-DADE COUNTY, AND TO APPLY FOR, RECEIVE, EXPEND AND AMEND BYRNE/JAG FORMULA PROGRAM FUNDS AND EXECUTE AGREEMENTS WITH THE PURPOSE OF PROVIDING SERVICES TOWARD THE MIAMI-DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE (MDCACP) COUNTYWIDE PRISONER PROCESSING PROJECT. Ms. Estep read the caption of the resolution into the record. Lt. McLeod was present and spoke to the Council regarding the grant funds available the proposed prisoner processing project which is a new software package to process prisoner information on-line. Councilman Loffredo moved to adopt the resolution as presented. Vice Mayor Davis seconded the motion and the vote was unanimous in favor of the motion. 3) VILLAGE COUNCIL Mayor Jim McCoy A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL ENDORSING THE CONCEPT OF INSTALLING A LOW PRESSURE SANITARY SEWER SYSTEM AND 12 INCH WATER MAIN IN THE MIAMI SHORES DOWNTOWN BUSINESS DISTRICT AND AUTHORIZING THE VILLAGE MANAGER TO TAKE ANY AND ALL STEPS REASONABLY NECESSARY TO MOVE FORWARD WITH THE SANITARY SEWER AND WATER MAIN PROJECT. Ms. Estep read the caption of the resolution for the record. Mayor McCoy explained the purpose of the resolution and asked that Mr. Benton summarize the work that has been done to date. Mr. Benton provided information regarding the various County and State agencies that have been contacted and the preliminary discussions and meetings that have been conducted. Mr. Benton indicated that the Village is considering the installation of a low pressure sanitary sewer system as well as upgrading to a 12 inch water main line which would bring the water line into compliance with current Miami -Dade County requirements for commercial uses. Individual Council Members offered their comments regarding the project and their overall support of a sewer system installation. Councilman Walters moved to adopt the resolution as presented. Vice Mayor Davis seconded the motion and the vote was unanimous in favor of the motion. - • • B) DISCUSSION REGARDING VILLAGE ENTRANCE WAY SIGNS. Mayor McCoy introduced the item, indicating that the mock-up sign demonstrated how "loud" the entrance signs would look and suggested that the colors be muted. Mayor McCoy asked the other Council Members to provide their input and opinions of the color scheme. The comments were as follows: a) mute the colors so they are not so "in your face"; b) less busy; c) fewer number of colors; d) the colors are a little loud, should be 2 to 3 colors at most; e) "less is more"; and f) ask the question, "would that meet the Village Code?" Following the Council's comments, it was the consensus of the Council to send the color scheme question back to the committee who originally recommended the design and color palette. 4) ANNOUNCEMENTS Ms. Estep read the announcements. 5) PUBLIC COMMENTS (5 Minute Time Limit Per Speaker) Ned Shandloff installation. Indicated he is in favor of sewers for downtown and asked about a timeframe for Sarah Herald Supportive of moving forward with the sewer project as well as the entrance way signs. Ken Gross Supportive of the sewer and water main project. Victor Bruce Suggested that developing a time-line/critical path would be very helpful with the project planning. Lisa Chowning Spoke of possible marketing strategies for the water and sewer line projects. 6) COUNCIL COMMENTS Jesse Walters Councilman Walters thanked Mr. Benton for his timely contacts with Council when there are accidents or incidents within the Village. Also announced his 25th anniversary with this partner, David. Steve Loffredo and water line project. Councilman Loffredo commended the Mayor and Manager for their work on the sewer Al Davis No comment. Hunt Davis Vice Mayor Davis reminded residents that he is available to speak to anyone who may have suggestions regarding the Village. Wished everyone a Happy New Year. Jim McCoy Mayor McCoy thanked everyone for attending the meeting and for their input. 7) ADJOURNMENT The January 15, 2013 Council Meeting was adjourned at 7:51 PM. • Barbara A. Estep, MMC Village Clerk Jim McCoy, Mayor