10-16-2012 Regular Meeting•
Barbara Estep, MMC
VWage Clerk
IVliami Shores Vivage
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
Email: EstepB(a)MiamiShoresVillage.com
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, October 16, 2012 in
the Council Chambers of Village Hall. The meeting was called to order at 7:02 PM with the following individuals
present:
PRESENT:
Jim McCoy
Hunt Davis
Al Davis
Steve Loffredo
Jesse Walters
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE OCTOBER 2, 2012 COUNCIL MEETING MINUTES.
Councilman Davis moved approval of the October 2, 2012 Council Meeting Minutes as presented. Councilman
Walters seconded the motion and the vote was unanimous in favor of the motion.
B) AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES VILLAGE,
FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES, CHAPTER 20, "STREETS,
SIDEWALKS AND OTHER PUBLIC PLACES" BY CREATING SECTIONS 20-18 AND 20-19,
SETTING FORTH CERTAIN PROHIBITED CONDUCT ON VILLAGE ROADS, STREETS, PUBLIC
RIGHT-OF-WAYS, AND ALLEYS, PROVIDING FOR SEVERABILITY, PROVIDING FOR
CONFLICTS, PROVIDING FOR AN EFFECTIVE DATE.
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Ms. Estep read the caption of the Ordinance into the record. Mr. Benton provided background information and the
reason that Staff has proposed the legislation. Council discussion centered around whether there is a need to regulate
activities on the Village's right-of-ways. Individual Council Members offered their concerns and suggested that the
ordinance be re -introduced following some minor changes to the language. No further action was taken.
2) FINANCE DEPARTMENT Holly Hugdahl
A) DISCUSSION AND POSSIBLE ACTION REGARDING REFINANCING THE DEBT SERVICE
ON THE 1999 GENERAL OBLIGATION BOND RELATING TO THE VILLAGE AQUATIC
CENTER.
The Administration confirmed that there is approximately $1.7 million remaining on the debt and that the original
bond was for a 30 year period. Councilman Loffredo moved to approve the Village Administration's attempts to
refinance the debt for a lower cost. Councilman Davis seconded the motion and the vote was unanimous in favor of
the motion.
3) INFORMATION TECHNOLOGY / POLICE DEPARTMENT Elizabeth Keeley/Chief Lystad
A) AUTHORIZATION TO WAIVE BID PROCEDURE FOR PURCHASE OF COMPUTER
SOFTWARE AND HARDWARE EQUIPMENT FOR VILLAGE HALL AND POLICE
DEPARTMENT BUILDING AND APPROVAL TO FUND A PORTION OF THE PURCHASE
FROM THE POLICE FORFEITURE FUND.
Chief Lystad and Ms. Keeley spoke regarding the need for redundant computer servers to be located at Village Hall
and the Police Department for the purpose of backing up data and protection of the Village account information. Vice
Mayor Davis moved to authorize waiving the bid procedure and awarding the equipment purchase to Advantage
Networking, with a portion of the purchase to be funded from the Police Forfeiture Fund. Councilman Davis
seconded the motion and the vote was unanimous in favor of the motion.
4) POLICE DEPARTMENT Chief Kevin Lystad
A) AUTHORIZATION TO WAIVE BID PROCEDURE AND AWARD LAPTOP REPLACEMENT PROJECT
TO ADVANTAGE NETWORKING.
Chief Lystad provided information regarding the laptop replacement project for the police vehicles in the Department.
Chief Lystad indicated that funding was available in last fiscal year's Capital Improvement Fund which was being
brought forward to the current fiscal year. Councilman Davis moved to authorize waiving the bid process and aware
project to Advantage Networking. Councilman Loffredo seconded the motion and the vote was unanimous in favor
of the motion.
B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING THE VILLAGE
MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL AND SYSTEM IMPROVEMENT
FORMULA GRANT PROGRAM AVAILABLE THROUGH MIAMI-DADE COUNTY, AND TO APPLY
FOR, RECEIVE, EXPEND AND AMEND BYRNE/JAG FORMULA PROGRAM FUNDS AND
EXECUTE AGREEMENTS WITH THE PURPOSE OF CREATING A RECORDS IMPROVEMENT
PROGRAM.
Chief Lystad spoke of the annual grant submission and provided information regarding the proposed program.
Councilman Davis moved to approve the Resolution. Councilman Loffredo seconded the motion and the vote was
unanimous in favor of the motion.
5) ANNOUNCEMENTS
Ms. Estep read the announcements.
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6) PUBLIC COMMENTS (5 Minute Time Limit Per Speaker)
No one wished to come forward for Public Comment.
7) COUNCIL COMMENTS
Jesse Walters Councilman Walters spoke about parking on N.E. 2nd Avenue and a meeting with County staff.
Steve Loffredo Councilman Loffredo announced that the Barry University Golf Team was recognized as #1 in the
Nation.
Al Davis Councilman Davis spoke about the upcoming Evening in the Courtyard event at the Charter School.
Hunt Davis Vice Mayor Davis urged everyone to vote in the upcoming election.
Jim McCoy Mayor McCoy spoke about the Community Gala scheduled for November 10th at the Country Club.
8) ADJOURNMENT
The October 16, 2012 Council Meeting was adjourned at 7:38 PM.
Barbara A. Estep, MMC
Village Clerk
Jim McCoy, Mayor