12-06-2011 Regular MeetingBarbara Estep, MMC
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Miami Shores V
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
E-mail: EstepB(c�MiamiShoresVillage.com
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, December 6, 2011 in
the Council Chambers of Village Hall. The Meeting was called to order at 7:00 PM with the following individuals
present:
PRESENT:
Jim McCoy
Hunt Davis
Al Davis
Steve Loffredo
Jesse Walters
ALSO PRESENT: Tom Benton, Village Manager ABSENT: Richard Sarafan, Village Attorney
Barbara Estep, Village Clerk
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE NOVEMBER 15, 2011 COUNCIL MEETING MINUTES.
Councilman Davis moved approval of the November 15, 2011 Council Meeting Minutes as submitted. Councilman
Walters seconded the motion and the vote was unanimous in favor of the motion.
2) FINANCE DEPARTMENT Holly Hugdahl
A) A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING
BUDGET AMENDMENT #1 TO THE FY2011-12 OPERATING BUDGETS TOTALING $1,233,805.07;
REAPPROPRIATING $63,109.28 FROM THE GENERAL RESERVED FUND BALANCE, $413.32 FROM
THE SANITATION ENTERPRISE FUND, $9,154 FROM THE STORMWATER ENTERPRISE FUND,
$2,775.37 FROM THE RISK MANAGEMENT INTERNAL SERVICE FUND, $7,977.05 FROM THE LOCAL
OPTION GAS TAX FUND, $1,105,164.58 FROM THE CAPITAL FUND BALANCE; AND $27,518.46 FROM
THE FLEET MAINTENANCE INTERNAL SERVICE FUND, $14,257.01 FROM THE BUILDING TRUST
FUND AND $3,436 FROM THE FORFEITURE ACCOUNT FUND, WHICH WILL ALL BE USED FOR
OUTSTANDING FINANCIAL OBLIGATIONS INCURRED PRIOR TO SEPTEMBER 30, 2011.
Ms. Estep read the caption of the resolution into the record. Mr. Benton explained that the resolution is an annual
requirement that transfers and/or reallocates funding from the previous fiscal year to the current fiscal year in order to
pay for services or goods that were encumbered or planned during last fiscal year but the transaction had not been
completed by the end of the fiscal year. Mr. Benton indicated that as an example, the contractors building the new
motor pool facility have not been fully paid so monies set aside to pay the contractors would be transferred to the current
fiscal year. Mr. Benton confirmed that there are approximately 7 years remaining on the loan which included funding
for the motor pool building. Councilman Davis moved approval of the proposed resolution. Councilman Loffredo
seconded the motion and the vote was unanimous in favor of the motion.
B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING EXECUTION OF
AN AMENDED DEFERRED COMPENSATION PLAN AGREEMENT COMPLYING WITH THE
INTERNAL REVENUE CODE RELATING TO 457 PLANS, AND PROVIDING FOR AN EFFECTIVE
DATE.
Ms. Estep read the caption of the proposed resolution into the record. Mr. Benton indicated that due to changes
in the Internal Revenue codes, the Village's current agreement with VALIC for the 457 saving plan requires
amending in order to stay in compliance with the revised code. Mr. Benton stated that he recommends adoption
of the resolution and corresponding agreement amendments. Councilman Walters moved approval of the
resolution. Councilman Davis seconded the motion and the vote was unanimous in favor of the motion.
3) VILLAGE COUNCIL Jim McCoy
A) DISCUSSION AND POSSIBLE ACTION REGARDING VILLAGE ENTRANCE
SIGNS
Mayor McCoy introduced the item, indicating that there is currently $100,000 of Local Option Gas Tax
money set aside for the purchase of decorative street signs. Mayor McCoy requested the Council's
consideration to reallocate the $100,000 to fund new entrance way signage rather than street signs. Mayor
McCoy went on to offer his opinion that the current signs are not indicative of our community and are
outdated. Mayor McCoy indicated that he is looking for consensus in order to direct staff to explore
entrance way designs and installation parameters. Discussion amongst the Council centered upon the various
locations for the entrance signs, most effective use of the Local Option Gas Tax funds, and whether or not
the Fine Arts Commission should be used as a resource for the design. Councilman Loffredo expressed his
opinion that the expertise of the Fine Arts Commission should be utilized. Mayor McCoy indicated that it
was his intent to have the Fine Arts Commission assist in an advisory capacity as needed, or as determined
by Staff, and Councilman Davis agreed. Councilman Walters commended the Mayor on the idea of new
entrance signs and stated his belief that the community is supportive of the idea. At the conclusion of the
discussion, Vice Mayor Davis moved to direct the Village Manager to research the installation of new
entrance way signage for the Village. Councilman Davis seconded the motion and the vote was unanimous
in favor of the motion.
4) VILLAGE MANAGER Tom Benton
A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, ADOPTING AN
INTERLOCAL AGREEMENT BETWEEN THE VILLAGE AND OTHER MUNICIPALITIES
RELATING TO THE GREEN CORRIDOR PROPERTY ASSESSMENT CLEAN ENERGY
(PACE) DISTRICT; AUTHORIZING THE VILLAGE MANAGER TO TAKE ANY AND
ALL STEPS NECESSARY TO EXECUTE THE APPLICABLE DOCUMENTS TO CARRY
OUT THE INTENT AND PURPOSE OF THIS RESOLUTION, PROVIDING FOR AN
EFFECTIVE DATE.
Ms. Estep read the caption of the resolution into the record. Mr. Benton provided the Council with
information related to the PACE program and offered highlights of the fmancing package available to
homeowners for use in upgrading homes to make them run more efficiently and economically. Following a
brief discussion regarding the program's merits, Councilman Davis moved to adopt the proposed resolution.
Councilman Walters seconded the motion. An amendment to the original motion was offered and accepted
by Councilman Davis and Councilman Walters to include the provision that approval of the interlocal
agreement was subject to the review and approval of the Village Attorney. The vote on the amended
motion was unanimous in favor.
O.
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5) ANNOUNCEMENTS
Ms. Estep read the announcements.
6) PUBLIC COMMENTS
Susan Ackley Ms. Ackley spoke about the entrance way signage.
7) COUNCIL COMMENTS
Jesse Walters Councilman Walters offered congratulations to the Recreation Staff for a successful Winterfest event.
Councilman Walters also spoke of the Friday night downtown shopping opportunities and wished everyone a Merry
Christmas and Happy New Year.
Steve Loffredo Councilman Loffredo echoed Councilman Walters' comments regarding Winterfest and spoke of the
upcoming Living Nativity by the Presbyterian Church.
Al Davis Councilman Davis wished everyone a Merry Christmas and Happy New Year.
Hunt Davis Vice Mayor Davis spoke of the recent Charter School fundraiser and the Winterfest event. Vice
Mayor Davis thanked the staff of the Village for their work on behalf of the Miami Shores residents.
Jim McCoy
Year.
Mayor McCoy spoke of the Winterfest event and wished everyone a Merry Christmas and Happy New
8) ADJOURNMENT
The December 6, 2011 Council Meeting was adjourned at 7:45 PM.
Barbara A. Estep, MMC
Village Clerk
Jim McCoy, Mayor