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11-03-2009 Regular Meeting• Barbara Estep, MMC VILLAGE CLERK MIAMI SHORES VILLAGE Office of the Village Clerk 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2207 Fax: (305) 756.8972 E-mail: EstepB a(�.MiamiShoresVillage.com • • MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, November 3, 2009 in the Council Chambers of Village Hall. The Meeting was called to order at 7:30 PM with the following individuals present: PRESENT: Al Davis Donald Shockey Prospero Herrera Herta Holly Steve Loffredo ALSO PRESENT: Tom Benton, Village Manager Barbara Estep, Village Clerk Richard Sarafan, Village Attorney PRESENTATION Chief Kevin Lystad presented information relating to the Nixle Program, a new community information service which enables the Village to communicate with individuals who have registered their contact information, i.e. cellular telephone number, e-mail address, etc. with the Village. The program will be used to convey information regarding emergency situations, Village program information, etc. The program is being provided free of charge to the Village. In response to Council questions, the contact information will not be used for purposes other than Village information dissemination and the contact list will not be sold to other vendors. Chief Lystad indicated that there has been a test group of residents receiving information for approximately 6 weeks. Additional details on the program may be found in the November, 2009 Village Newsletter currently on-line at www.miamishoresvillage.com. Subsequent to a request by Councilman Herrera to have the Council approve the program, the Council, by consensus, consented to the program initiation. CONSIDERATIONS 1) VILLAGE CLERK Barbara A. Estep A) APPROVAL OF THE OCTOBER 20, 2009 COUNCIL MEETING MINUTES. • aft Mrs. Holly moved approval of the October 20, 2009 Council Meeting Minutes as submitted. Mr. Herrera seconded the motion and the vote was unanimous in favor of the motion. B) REQUEST APPROPRIATION AND EXPENDITURE OF FORFEITURE FUNDS TO PURCHASE TWO (2) POLICE VEHICLES FOR COPS GRANT OFFICERS. Chief.Lystad provided the Council with information regarding the need to order two additional police cruiser vehicles. The subject of "green" vehicles was raised and discussed. Mr. Benton indicated that the Village will explore more efficient vehicles in the future. However the two vehicles being requested at this time are for patrol officers who will need to be able to transport prisoners and perform routine patrol duties. The Administration is not yet aware of alternative vehicles that have been approved by State/Federal law enforcement agencies for use by patrol officers other than the Chevy Malibu, Ford Explorer SUV and the Ford Crown Victorias. Mr. Benton indicated that fleet standardization is important for economy of scale at this point but that smaller, more efficient and/or hybrid vehicles would be researched for future purchases. Chief Lystad indicated that there is approximately $236,000 in the Forfeiture Fund. Mrs. Holly moved to appropriate and expend forfeiture funds to purchase two police vehicles. Mr. Loffredo seconded the motion and the vote was unanimous in favor of the motion. C) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM GRANT AVAILABLE THROUGH M AMI-DADE COUNTY, AND TO APPLY FOR, RECEIVE, EXPEND AND AMEND BYRNE/JAG FORMULA PROGRAM FUNDS AND EXECUTE AGREEMENTS WITH THE PURPOSE OF CREATING A RECORDS IMPROVEMENT PROGRAM. Mrs. Estep read the caption of the Resolution into the record. Chief Lystad offered background information regarding the Byrne grant application. Mr. Loffredo moved to approve the Resolution as submitted. Mrs. Holly seconded the motion and the vote was unanimous in favor of the motion. D) AN ORDINANCE OF THE MIAMI SHORES VILLAGE, FLORIDA; AMENDING THE MIAMI SHORES VILLAGE 2025 COMPREHENSIVE PLAN BY UPDATING THE CAPITAL IMPROVEMENTS ELEMENT WITH THE ADOPTED 5 YEAR CAPITAL PROJECTS PROGRAM FOR FY 2010-2014; BY INCLUDING AN AMENDED CURRENT COASTAL AREA MAP INTO THE PLAN; BY INCLUDING AN AMENDED FUTURE LAND USE MAP INTO THE PLAN; AND ADOPTING THE PUBLIC SCHOOLS FIVE YEAR WORK PLAN; PROVIDING FOR TRANSMITTAL TO THE DEPARTMENT OF COMMUNITY AFFAIRS. Mrs. Estep read the caption of the Ordinance into the record. Mrs. Holly moved to adopt the Ordinance on first reading. Mr. Shockey seconded the motion. Mayor Davis opened the floor for discussion and comments. Mr. Shockey expressed concerns regarding the boundaries contained on the Coastal High Hazard Area map, specifically the eastern portion of N.E. 95th Street. Mr. Dacquisto advised the Council that he had received the map boundaries from the South Florida Regional Council upon the recommendation of the DCA. A lengthy discussion regarding concerns with the map ensued. Staff assured the Council that they would follow-up with both DCA and SFRC. Clarification was provided regarding the change in the future land use map with respect to the Baptist Church property. Mayor Davis, subsequent to closing the comment portion, called for the vote, which was unanimous in favor of the motion. 2) VILLAGE MANAGER Tom Benton A) AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BARNES, FERLAND AND ASSOCIATES, INC. TO PROVIDE STORM DEBRIS MONITORING SERVICES. Mr. Benton provided background information regarding the proposed agreement with Barnes, Ferland and Associates, Inc. Mr. Benton spoke of the required procedures that need to be followed in order to help ensure reimbursement from FEMA for storm related expenses. Mr. Loffredo moved to authorize execution of the agreement. Mrs. Holly seconded the motion and the vote was unanimous in favor of the motion. • • 3) ANNOUNCEMENTS 1 Mrs. Estep read the announcements..: 4) • PUBLIC COMMENTS Eddie Lewis Mr. Lewis spoke of the.numerous:street lights that are out in the area Of North Miami Avenue. TF Chambers . Mr. Chambers asked for clarification of the Nixie program. 5) COUNCIL COMMENTS Steve Loffredo annual Pumpkin Patch. Mr. Loffredo spoke of the success of the Presbyterian Churclf s Fall Festival and their Prospero Herrera Mr. Herrera addressed the street light outages and congratulated Miami Country Day for the girls volleyball team wins and the School's recent walk for cancer. Mr. Herrera also congratulated Mark Sell for his article on the Village Place event. Donald Shockey No comment offered. Herta Holly Mrs. Holly spoke of the Village's online newsletter. Al Davis Mayor Davis announced the Doctors Charter School Evening in the Courtyard fundraising event on November 13`h and urged participation. 6) ADJOURNMENT The November 3, 2009 Council Meeting was adjourned at 8:10 PM. Barbara A. Estep, MMC Village Clerk Al Davis, Mayor