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03-06-2007 Regular Meeting• Barbara Estep, MMC VILLAGE CLERK MIAMI SHORES ILLAGE Office of the Village Clerk 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2207 Fax: (305) 756.8972 E-mail: EsteoB a(�.MiamiShoresVillage.com • • MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, March 6, 2007, at the Village Hall. The Meeting was called to order at 7:30 PM with the following individuals present: PRESENT: ALSO PRESENT: PRESENTATION Al Davis JC Rodriguez Herta Holly Steve Loffredo Jim McCoy Tom Benton, Village Manager Barbara Estep, Village Clerk Richard Sarafan, Village Attorney Mr. Benton presented the March, 2007 House of the Month Award to Timothy Smith & Carrie Mutter of 309 N.E. 99th Street. CONSIDERATIONS 1) CONSENT AGENDA Barbara A. Estep A) APPROVAL OF THE FEBRUARY 20, 2007 COUNCIL MEETING MINUTES. B) REQUEST APPROPRIATION AND EXPENDITURE OF FORFEITURE FUNDS IN THE AMOUNT OF $6,500 TO THE INFORMED FAMILIES OF MIAMI-DADE COUNTY ORGANIZATION. C) APPROVAL OF THE ELECTION BOARD (POLLWORKER LISTING). Mr. Loffredo asked for a correction to be made to the February 20, 2007 Council Minutes relating to Item 1A. Subsequently, the first sentence of paragraph 1 of Item 1A will be amended to read: Mr. Loffredo indicated that he had previously done legal work for the appellant and due to that prior relationship, would recuse himself from the discussion and vote. Following this discussion, Mr. McCoy moved approval of the February 20, 2007 Council Meeting Minutes as amended. Mrs. Holly seconded the motion and the vote was unanimous in favor of the motion. Mr. Loffredo moved approval of Item 1B, indicating that the forfeiture fund expenditure was a routine donation made each year. Mr. McCoy seconded the motion and the vote was unanimous in favor of the motion.. Mrs. Holly moved approval of the Election Board as submitted by the Village Clerk, Barbara Estep. Mr. Loffredo seconded the motion and the vote was unanimous in favor of the motion. 2) VILLAGE COUNCIL Councilman McCoy A) DISCUSSION AND POSSIBLE ACTION CONCERNING THE SUPPORT OF THE MIAMI SHORES MAYOR'S YOUTH COUNCIL INITIATIVE. Mr. McCoy introduced the item by reading a statement into the record which offered a broad overview of the program and its intent. Mr. Sarafan suggested that it may help to have a motion on the floor so that the Council would know what they were being asked to discuss and vote upon. Mr. Loffredo then made a motion, which, after some debate and discussion, was amended to move to endorse the Mayor's Youth Council Initiative as a pilot program. Mrs. Holly seconded the motion for discussion purposes. A lengthy discussion amongst the Council ensued and centered around whether or not the current Council and Mayor's Task Force organization should be endorsing a program when the Council election is so close at hand. Additionally, a concern was raised as to why the item needed Council endorsement at all. Mr. McCoy reiterated that he was looking for the Council to endorse the concept and that Village staff and time would be involved only to the extent that it was convenient and possible when a need arose. With that in mind, the Mayor called for a vote which was unanimous in favor of the motion. • 3) VILLAGE ATTORNEY Richard Sarafan A) REQUEST APPROVAL FOR THE CHARTER SCHOOL AUTHORITY BOARD OF DIRECTORS TO INCUR AN OBLIGATION WHICH EXCEEDS $200,000, FOR THE PURPOSE OF ENTERING INTO A MULTI-YEAR CONTRACT WITH A NEW EXECUTIVE DIRECTOR. Mr. Sarafan provided information relating to the Code provisions as they relate to the Charter School Authority's power to encumber funds. Mr. Sarafan pointed out that the Authority is seeking to offer a new Executive Director who currently resides out of State, a multi-year contract which would exceed their $200,000 spending limit. Mr. McCoy moved approval of the request as stated. Mrs. Holly seconded the motion. Individual Council Members expressed their thoughts on the item and it was pointed out that additional funding was not being requested. Mr. Loffredo spoke of his concerns, not of the candidate's qualifications but that someone from out of the area had been recruited. Following these discussions, Mr. Loffredo indicated that he hopes he is proven wrong, and he will take a turn in the dunk tank at the 2009 Unity Day event if he is wrong. Mayor Davis then called for a vote on the motion which was 4 to 1 in favor of the motion with Mr. Loffredo dissenting. 4) PUBLIC WORKS DEPARTMENT Scott W. Davis A) REQUEST APPROVAL TO PURCHASE GOODS AND SERVICES ASSOCIATED WITH THE l09TH STREET MEDIAN IMPROVEMENT PROJECT. Public Works Director, Scott Davis, was present and represented the item. Mr. Davis reviewed the plans for the 109th Street median improvement project and indicated that a number of the components of the project exceeded the Manager's purchasing authority. Mr. Davis clarified a few issues raised by Council Members, regarding the prices •quoted. Mr. McCoy moved approval of the purchases associated with the 109th Street median project. Mr. Rodriguez seconded the motion and the vote was unanimous in favor of the motion. • • • 5) VILLAGE CLERK Barbara A. Estep A) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, REPEALING RESOLUTION NO. 1006-2000 CONCERNING THE PURCHASING POLICY OF MIAMI SHORES VILLAGE, AND ESTABLISHING A NEW PURCHASING POLICY. Ms. Estep read the caption of the Resolution. Mayor Davis advised the Council Members that he had made the suggestion of amending the existing purchasing policy and asked that Staff place the item on the agenda. Mayor Davis expressed his belief that the purchasing thresholds should be increased to keep abreast of rising costs of goods and services. In response to the questions of the Council, Mr. Benton outlined the changes to the policy. Mrs. Holly moved to approve the new Resolution as submitted. Mr. Rodriguez seconded the motion and the vote was unanimous in favor of the motion. 6) VILLAGE MANAGER Tom Benton A) DISCUSSION REGARDING PROPERTY TAX REFORM LEGISLATION. Mr. Benton, for the benefit of those in attendance and who may be watching the broadcast via Comcast Cable, spoke of the Florida Legislators intent to address property tax reform in this Session. Mr. Benton talked of the probable consequences to the Village's budget depending on what changes are made to the current property tax formula. Mr. Benton indicated that he would keep the Council advised of developments that arise during the Session and urged everyone to stay informed on this important issue. 7) ANNOUNCEMENTS Ms. Estep read the announcements. 8) PUBLIC COMMENTS No one present wished to make a comment. 9) COUNCIL COMMENTS Council Members spoke of the success of Unity Day and the 75th Anniversary celebration. 10) ADJOURNMENT The March 6, 2007 Council Meeting was adjourned at 8:45 PM. Barbara A. Estep, MMC Village Clerk Al Davis, Mayor