02-15-2005 Regular MeetingBarbara Estep, CMC
VILLAGE CLERK
MIAMI SHORES VILLAGE
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
E-mail: EstepB a(�.MiamiShoresVillage
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled meeting on Tuesday, February 15, 2005
at the Village Hall Council Chambers. The meeting was called to order at 7:30 PM with the following
members in attendance:
PRESENT:
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Jim McCoy
Herta Holly
Al Davis
Ed Quinton
Greg Ullman
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PRESENTATIONS
Dr. Chester Morris and representatives from North Dade Medical Foundation presented the Village with a
check in the amount of $2.2 million as part of their commitment to the Doctors Charter School of Miami
Shores.
CONSIDERATIONS
1) CONSENT AGENDA Barbara A. Estep
A) APPROVAL OF THE FEBRUARY 1, 2005 COUNCIL MEETING MINUTES.
B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL TO ENTER INTO AN
URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT
AND A MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE STATE OF
FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES,
DIVISION OF FORESTRY.
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C) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL OF MIAMI SHORES
VILLAGE, AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR, RECEIVE
AND EXPEND FUNDS RELATIVE TO VARIOUS FEDERAL, STATE AND LOCAL
GRANT APPLICATIONS THAT ARE SUBMITTED TO THE VILLAGE MANAGER BY
VILLAGE DEPARTMENTS ON BEHALF OF MIAMI SHORES VILLAGE.
Ms. Estep read the items contained within the Consent Agenda into the record. Mr. Quinton requested that
item 1C be discussed separately. Mr. Davis moved approval of Items 1A and 1B of the Consent Agenda.
Mr. Quinton seconded the motion and the vote was unanimous in favor.
Mr. Quinton expressed concerns regarding Item 1C with respect to its general nature and lack of definite
time frame. A discussion regarding the purpose of the resolution ensued, with Mr. Sarafan suggesting an
amendment to Section 1 as follows: ... governments and organizations to receive available grant awards
with respect to all grant applications as approved by the Village Council. This amendment was agreeable
to all Council Members and adequately addressed Mr. Quinton's concerns. Mr. Quinton moved to adopt
the Resolution, as amended. Mr. Ullman seconded the motion and the vote was unanimous in favor.
2) VILLAGE MANAGER Tom Benton
A) DISCUSSION AND POSSIBLE ACTION REGARDING THE SHORES PERFORMING
ARTS THEATER.
Ms. Schafmeister introduced Ms. Toby Ansin who is associated with the PlayGround Theater for Young
Audiences. Ms. Schafmeister and Ms. Ansin presented information relating to the theater's plan to partner
with the PlayGround Theater for future children's productions and the formation of a children's repertoire
theater. Council Members questioned various aspects of the proposal and specifically, fmancing issues
that have not been ironed out. The Council voiced their concerns regarding the financial outlook for the
Theater and its expectation for future revenues. Following these discussions which included various ways
in which to provide the Theater with the remaining funds that are budgeted, Mr. Ullman moved to award
the Theater $2,000 each month to be used towards operating expenses, not loan payments, until such time
as the remaining funds are exhausted, and to receive regular reports from the Theater on the progress of
their plans for the Theater's operations. Mr. Quinton seconded this motion and the vote was unanimous in
favor.
B) DISCUSSION AND POSSIBLE ACTION REGARDING BEL MAR ANNEXATION.
Mr. Benton indicated that he had submitted an additional memorandum which included a simple outline of
the financial information previously provided. Based on discussions during the February 1, 2005 Council
Meeting, Mr. Ullman moved to establish a task force for the purpose of advising the Council on the
feasibility and desirability of annexing the Bel Mar area as previously defined by the Council. The issues
to be examined by the task force shall include the following: The anticipated expenses and revenues
resulting from the annexation including start-up costs; the appropriate mechanism for dealing with the
issue of the County Parks that exist in the area; the possible effects of the proposed Miami -Dade County
ordinances on the possible annexation; the attitudes of the residents of the Bel Mar area towards
annexation; other positive and negative aspects of annexation; and other matters to be determined by the
task force. The task force shall report back to the Council within four months with a written report and
that each Council Member shall appoint one member to the task force and Village Staff shall assist the task
force as appropriate. Mr. Ullman motion did not receive a second. Individual Council Members voiced
their opinions on the issues surrounding the possibility of annexing, including the uncertainty of the
disposition of the parks, and the pending County ordinances. In addition, Council Members pointed out
that with an election in six weeks, any action should wait until the new Council is in place.
• Mr. Benton indicated that the County would do an "impact" study to determine whether the area is a
"donor" area and Mr. Benton spoke briefly of the implications of that status.
At the conclusion of the discussions, it was the consensus of the Council to have staff continue to
investigate the feasibility of annexation, and to ask that the County conduct the impact study that Mr.
Benton referred to.
3) ANNOUNCEMENTS
Ms. Estep read the announcements.
4) PUBLIC COMMENTS
No one present wished to offer any comments.
5) COUNCIL COMMENTS
Council Members thanked the North Dade Medical Foundation for their generosity and support of the
Charter School. In addition, Members spoke of the upcoming Mayor Ball, scheduled for Saturday,
February 26, 2005 at the Miami Shores Country Club.
6) ADJOURNMENT
The February 15, 2005 Council Meeting was adjourned at 9:00 PM.
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Barbara A. Estep, CMC
Village Clerk
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Jim McCoy, Mayor