12-07-2004 Regular Meeting•
Barbara Estep, CMC
VILLAGE CLERK
MIAMI SHORES VILLAGE
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
E-mail: EstepB a(�.MiamiShoresVillage.com
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MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council Meeting was held on Tuesday, December 7, 2004 at the Village Hall. The
meeting was called to order at 7:30 PM with the following members in attendance:
PRESENT:
Jim McCoy
Herta Holly
Al Davis
Ed Quinton
Greg Ullman
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PRESENTATIONS
Al Berg, Code Enforcement/Planning & Zoning Director, presented the December, 2004 House of the Month Award
to Heather Shelton and Mike Kirby.
The Public Works Waste Department Supervisor, John Cobb, was presented with a plaque for his years of service.
Mr. Cobb will be retiring this month.
Susan Ackley, Chairwoman of the Fine Arts Commission presented information regarding an Art in Public Places
program.
CONSIDERATIONS
1) CONSENT AGENDA Barbara A. Estep
A) APPROVAL OF THE NOVEMBER 16, 2004 COUNCIL MEETING MINUTES.
B) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF MIAMI SHORES VILLAGE,
AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL
AND SYSTEM IMPROVEMENT PROGRAM GRANT AVAILABLE THROUGH THE MIAMI-
DADE DEPARTMENT OF HUMAN SERVICES TO APPLY FOR, RECEIVE, EXPEND FUNDS
Jr"
AND EXECUTE AGREEMENTS WITH THE PURPOSE OF CREATING A "DRUG CONTROL
AND SYSTEM IMPROVEMENT' PROGRAM.
Mrs. Estep read the items contained on the Consent Agenda. Mr. Davis moved to approve the Consent Agenda as
presented. Mrs. Holly seconded the motion and the vote was unanimous in favor.
2) VILLAGE MANAGER Tom Benton
A) DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST TO AMEND THE
CHARTER DOCUMENT FOR THE DOCTORS CHARTER SCHOOL OF MIAMI SHORES.
Mr. Benton provided information to the Council regarding the process of amending the School's Charter. Mr. Sarafan
indicated that based on the agreement with the North Dade Medical Foundation, the Village has the obligation to
change the Charter to reflect the School's name as stipulated by the Foundation. Mr. Davis moved to approve the
Charter amendments as outlined. Mr. Ullman seconded the motion and the vote was unanimous in favor.
3) VILLAGE COUNCIL Mayor McCoy
A) DISCUSSION AND POSSIBLE ACTION REGARDING DISTRIBUTION OF FUNDS FOR THE
SHORES PERFORMING ARTS THEATER.
Mayor McCoy spoke of the developments of the Theater and introduced Carol Schafmeister, President of the
Theater's Board of Directors to provide additional information relating to the financial status of the Theater. Mrs.
Schafmeister reported on the Theater, including the fact that they are facing eviction due to non-payment of the rent.
Mrs. Schafmeister offered explanations regarding why the rent had not been paid and also that a new business plan
was being developed for the initiation of a children's repertoire theater. Individual Council Members questioned Mrs.
Schafmeister regarding the Theater's operations and the lack of support for past performances and the financial crisis
being faced. Additional discussions ensued regarding the pending legal action with respect to the eviction and the
minimum monies required to halt the legal action.
Following this discussion, Mayor McCoy moved that the Council approve an immediate $15,000 payment, with the
remaining $10,000 of budgeted funds to be paid in equal installment payments over a six month period of time and to
have regular reports made to the Council. Mrs. Holly seconded the motion. Council Members voiced their opinions
of Mayor McCoy's motion, with various amendments being offered to the original motion. The majority of Council
Members agreed that some assistance to the Theater should be provided but in what manner and at what dollar
amount was an issue. At the conclusion of the discussion, Mayor McCoy amended the motion as follows: Move to
authorize the Manager to release up to $15,000 of the line item budgeted funds for the Theater, as he may determine
in his discretion, and to be demonstrated to his satisfaction, to be necessary for rental overhead to seek to avoid
eviction for 60 days. Mrs. Holly seconded the amended motion and the vote was unanimous in favor.
4) ANNOUNCEMENTS
Mrs. Estep read the announcements.
5) PUBLIC COMMENTS
Olga Melon Ms. Melon spoke of the Theater issue.
T.F. Chambers Mr. Chambers spoke of the Theater and wished everyone a happy holiday.
Doreen Lasch Ms. Lasch thanked the Council for their addressing the Theater issue.
6) COUNCIL COMMENTS
Greg Ullman Mr. Ullman wished everyone a good holiday season.
Al Davis Mr. Davis recognized two boy scouts sitting in the audience and asked that they introduced
• themselves.
Ed Quinton Mr. Quinton congratulated and thanked the Recreation Department for the great Tree Lighting
Ceremony.
Herta Holly Mrs. Holly wished everyone a good Holiday and also thanked Recreation and Public Works for their
holiday decorations.
Mayor McCoy Mayor McCoy wished everyone Happy Holidays.
7) ADJOURNMENT
The December 7, 2004 Council Meeting was adjourned at 8:55 PM.
Barbara A. Estep, CMC
Village Clerk
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Jim McCoy, Mayor
MIAMI SHORES VILLAGE
VILLAGE COUNCIL WORKSHOP
The Miami Shores Village Council held a Council Workshop on Tuesday, December 7, 2004 in the Conference
Room of Village Hall. The Workshop was called to order at 9:10 PM. The purpose of the workshop was to
discuss the final version of a Traffic Calming Report Study which has been submitted by the firm of Tetra Tech.
After discussing the minor amendments made following the July 6th Regular Council Meeting, the Council
reached a consensus to place the policy on the January 4, 2005 Council Meeting Agenda for formal adoption.
The Council Workshop Meeting was adjourned at 9:25 PM.
Barbara A. Estep, CMC
Village Clerk
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