11-02-2004 Regular Meeting•
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Barbara Estep, CMC
VILLAGE CLERK
MIAMI SHORES VILLAGE
Office of the Village Clerk
10050 N.E.2nd Avenue
Miami Shores, Florida 33138
Tel: (305) 795.2207
Fax: (305) 756.8972
E-mail: EstepB a(�.MiamiShoresVillage.com
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled meeting on Tuesday, November 2, 2004 at the
Village Hall. The Meeting was called to order at 7:30 PM with the following individuals in attendance:
PRESENT:
Herta Holly ABSENT: Jim McCoy
Ad Davis
Ed Quinton
Greg Ullman
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
PRESENTATIONS
Al Berg, Planning & Zoning/Code Enforcement Director, presented the House of the Month award for the month
of November, 2004, to Tom and Candice Cook.
A presentation by James Murphy regarding the SunGuide Smart Traveler 511 Program was provided to the
Council.
A presentation by Dan Murphy and Jesus Martinez regarding the Ramp Metering Program was given to the
Council.
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
A) APPROVAL OF THE OCTOBER 19, 2004 COUNCIL MEETING MINUTES.
Mr. Davis moved approval of the October 19, 2004 Council Meeting Minutes. Mr. Ullman seconded the motion
and the vote was unanimous in favor of the motion.
2) VILLAGE MANAGER Tom Benton
A) AUTHORIZATION TO BEGIN NEGOTIATIONS WITH THE TOP RANKED FIRM OF B.E.A.
INTERNATIONAL REGARDING CONSTRUCTION OF A NEW MOTOR POOL FACILITY.
Mr. Benton provided background information regarding the motor pool building and the plans to construct a new
facility. He indicated that he is looking for the Council to approve the rankings and authorize the Village to begin
negotiations with the top ranked firm. Mr. Davis moved to approve the rankings and begin negotiations for
discussion purposes. Mr. Quinton seconded the motion. A discussion ensued regarding the difference in the
construction bids received and the budgeted amount of funds for the project. Mr. Benton indicated that there are
some options that need to be explored with the construction firm. Following this brief discussion, Vice Mayor
Holly called for the vote which was unanimous in favor of the motion.
B) DISCUSSION AND POSSIBLE ACTION REGARDING THE CHARTER SCHOOL
CONSTRUCTION BUDGET.
Mr. Benton advised the Council of the status of the charter school's construction budget and the shortfall in the
way the construction is currently budgeted. Mr. Benton spoke of the tremendous increases in construction
material costs and his efforts to have Foundation money reallocated between construction costs and future cost
overruns. Mr. Benton advised the Council of the need to sign a notice to proceed and begin construction and his
concems that sufficient funding be in place. Individual Council Members expressed their confidence with Mr.
Benton and that the Foundation would approve the request to reallocate the funds.
3) ANNOUNCEMENTS
Mrs. Estep read the announcements.
• 4) PUBLIC COMMENTS
TF Chambers Mr. Chambers spoke of the great job done at Halloween Howl by the Village staff and
departments.
5) COUNCIL COMMENTS
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Greg Ullman Mr. Ullman thanked the staff for their work on Halloween Howl and also spoke about Election
Day.
Al Davis Mr. Davis expressed his thought that Halloween Howl was fabulous.
Ed Quinton Mr. Quinton echoed the praise regarding Halloween Howl and spoke of the great experience in
voting.
Herta Holly Mrs. Holly also spoke about the election and of Halloween Howl.
6) ADJOURNMENT
The November 2, 2004 Council Meeting was adjourned at 8:22 PM.
Barbara A. Estep, CMC
Village Clerk
Herta Holly, Vice Mayor