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11-04-2003 Regular Meeting• • MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held their regularly scheduled meeting on Tuesday, November 4, 2003 in the Village Hall Council Chambers. The meeting was called to order at 7:32 PM with the following members present: PRESENTATION Al Berg, the V illage's Planning & Zoning/Code Enforcement Director, presented the House of the Month award to Ray and Carol Jean -Baptiste for the month of November, 2003. CONSIDERATIONS 1) VILLAGE CLERK Barbara A. Estep A) APPROVAL OF THE OCTOBER 21, 2003 REGULAR COUNCIL MEETING MINUTES. Mayor McCoy suggested an amendment to the October 21, 2003 Minutes. However, following a brief discussion amongst the Council, the consensus was to leave the Minutes as submitted. Ms. Holly pointed out a typo in the text. Mr. Davis moved approval of the Minutes with the typo correction. Ms. Holly seconded the motion and the vote was unanimous in favor. B) AN ORDINANCE OF MIAMI SHORES VILLAGE, FLORIDA, CREATING CHAPTER 2, ARTICLE VI, SECTION 2-90, ET. SEQ. OF MIAIVII SHORES VILLAGE CODE, ESTABLISHING A CHARTER SCHOOL AUTHORITY TO WHICH IS DELEGATED THE RESPONSIBILITY AND AUTHORITY TO MANAGE AND OPERATE A MUNICIPAL CHARTER MIDDLE/HIGH SCHOOL IN MIAMI SHORES VILLAGE, PROVIDING FOR A BOARD OF DIRECTORS THEREOF, SETTING FORTH POWERS OF THE BOARD, PROVIDING FOR USE OF INCOME, PROVIDING FOR REGULAR REPORTS TO THE VILLAGE COUNCIL, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The Clerk read the caption of the Ordinance, indicating that a public hearing was required as this represents the second and fmal reading. Mr. Davis moved to adopt the proposed Ordinance. Mr. Ullman seconded the motion. Mayor McCoy opened the floor for public comments. As no one presented wished to speak on the issue, Mayor McCoy closed the floor and called for the vote which was unanimous in favor of the motion. A discussion ensued between the Council Members regarding the upcoming Board appointments. It was confirmed by Mr. Benton that due to the number of items which will need to be addressed by the newly formed Board, it was his intent to place the appointments on the November 18, 2003 Council Meeting Agenda. Following the discussion, a Council Workshop was scheduled to begin at 7:00 PM on November 18, 2003. The purpose of the Workshop will be to allow the Council Members to comment on the individuals applying for the at -large Board vacancies as well as those individuals that the Council will individually appoint. 2) VILLAGE COUNCIL Greg Ullman A) DISCUSSION AND POSSIBLE ACTION REGARDING APPROPRIATING AND EXPENDING FUNDS BUDGTED FOR THE SHORES PERFORMING ARTS THEATER. Mr. Ullman offered information regarding funding for the Theater, stating that the Village had budgeted the funds for the Theater and that he was now requesting that the Council approve its distribution. Mr. Ullman introduced Ms. Carol Schafineister, who gave a brief presentation on the current operations of the Theater. Mr. Ullman moved to grant the $25,000 funded in the current budget to the Shores Performing Arts Theater: • $15,000 of the monies in a lump sum as soon as appropriate and the remaining $10,000 in increments of $2,000 monthly until the total amount budgeted is reached. Mr. Davis seconded the motion and the vote was unanimous in favor. 3) VILLAGE MANAGER Tom Benton A) DISCUSSION AND POSSIBLE ACTION REGARDING LOCAL TRAFFIC CALMING ISSUES. Mr. Benton offered background information on the item, indicating that Kimley-Horn had re -written their proposal and lowered their price slightly. Mr. Benton reiterated the tasks involved with the proposed traffic calming study and reviewed the options available to the Council. Council Members shared their views on traffic in general and the proposed study in particular. The majority of the Council agreed that a traffic problem does exist, however, not all Council Members shared this view. Council Members expressed their concerns regarding the estimated costs involved in developing a policy and implementing a program and spoke of the different components of the plan. Subsequent to these discussions, Mr. Ullman moved to accept the Manager's recommendation and solicit sealed bids for the traffic study. Mayor McCoy seconded the motion for discussion. Additional discussion ensued regarding the best way to proceed with a program. Greg Kyle, an engineer with the consulting firm of Kimley-Horn, outlined the tasks contained in their amended proposal. The Village Clerk and Village Manager requested clarification on the intent of the stated motion. Mr. Ullman indicated that his intent in making the motion was for the Administration to solicit sealed bids for the entire project, using a staged approach for instituting a traffic calming policy. With this clarified, Mayor McCoy called for a vote which was unanimous in favor. 411 B) DISCUSSION REGARDING BISCAYNE BAY CLEAN-UP. • Mr. Benton summarized the information contained in his report, responding to the items he was asked to explore during the previous Council Meeting. These items were: 1) Explore the costs of providing debris removal using our present method but on a more regular basis. 2) Explore a long term contract with a "scavenger" type boat to remove the debris. 3) Explore the alternative of pushing the accumulated debris away from the sea wall back into the water current. 4) Explore cost sharing alternatives with our residents. Individual Council Members spoke of the Bay's debris problem and of the various alternatives which have been suggested on dealing with its clean-up and the associated costs. Based on the facts and the information provided, the Council concluded that at the present time, the best way to deal with the debris is to continue to hire an independent contractor to collect the debris and for the Village to dispose of it at the County's dump site. Mr. Ullman moved to allocate the remainder of the State awarded grant funds, if permitted by the State, to monies historically utilized to conduct the Bay clean-up operation to allow for additional pick-ups during the next debris season. Mr. Davis seconded the motion and the vote was unanimous in favor. 4) ANNOUCEMENTS The Clerk read the announcements. 5) PUBLIC COMMENTS Alice Burch Ms. Burch spoke of the Bay clean-up report. Michael Whalen Mr. Whalen asked about the canals. • • • T.F. Chambers Mr. Chambers spoke of traffic and also of the Bay clean-up efforts. 6) COUNCIL COMMENTS Greg Ullman Mr. Ullman thanked the Village Staff for their work on Halloween Howl and asked everyone to remember the Veteran's on Veteran's Day. Al Davis Mr. Davis stated he was proud of the Veteran's and our fighting forces. Herta Holly Ms. Holly offered her gratitude for progressing on the Charter School and reminded everyone of November 11 t'' Ed Quinton Mr. Quinton spoke of Halloween Howl and Veteran's Day. Mayor McCoy Mayor McCoy commended the Staff for working so diligently with limited resources. 7) ADJOURNMENT The November 4, 2003 Regular Council Meeting was adjourned at 10:00 PM. Barbara A. Estep, CMC Village Clerk Jim McCoy, Mayor