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07-15-2003 Regular Meeting• MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The regularly scheduled meeting of the Miami Shores Village Council took place on Tuesday, July 15, 2003 in the Council Chambers of Village Hall. The Meeting was called to order at 7:30 PM with the following members in attendance: PRESENT: Mayor McCoy Herta Holly Greg Ullman ALSO PRESENT: Tom Benton, Village Manager Barbara Estep, Village Clerk Richard Sarafan, Village Attorney ABSENT: Al Davis Ed Quinton PRESENTATION Ms. Alice Burch, Library Board Trustee, presented the Brockway Memorial Library Annual Report. CONSIDERATIONS • 1) VILLAGE CLERK Barbara A. Estep • A) APPROVAL OF THE JULY 1, 2003 REGULAR COUNCIL MEETING MINUTES AND THE JULY 7, 2003 BUDGET WORKSHOP MINUTES. Mr. Ullman moved approval of the Minutes as submitted. Ms. Holly seconded the motion and the vote was unanimous in favor. B) APPOINTMENT OF LIBRARY BOARD TRUSTEE (1 Vacancy) The Clerk indicated that there were two applicants applying for appointment. Ms. Peltz was present and spoke on her own behalf. The other applicant, Mr. Stieve had indicated he would be unavailable to attend the meeting. Based on that information, Mr. Ullman moved to table the appointment until both applicants could be present. Ms. Holly seconded the motion and the vote was unanimous in favor. C) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, SETTING TENTATIVE OPERATING AND DEBT SERVICE AD VALOREM MILLAGE LEVIES FOR FY2003-2004 BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; SETTING THE TIME, DATE AND PLACE FOR THE TWO PUBLIC HEARINGS FOR THE FISCAL YEAR 2003-2004 OPERATING BUDGETS AND PROPOSED AD VALOREM MILLAGE LEVIES. Ms. Estep read the caption of the Resolution. Ms. Holly moved to adopt the Resolution as presented. Mr. Ullman seconded the motion and the vote was unanimous in favor. • • D) AN 0 RDINANCE 0 F M IA.MI S HORES V ILLAGE, F LORIDA, A MENDING S ECTION 14-33 OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, FLORIDA, INCREASING OCCUPATIONAL LICENSE TAXES PREVIOUSLY CONTAINED WITHIN THE SCHEDULE OF LICENSE TAXES; DELETING CERTAIN CATEGORIES FOR OCCUPATIONAL TAX LIABILITY; PROVIDING FOR CONFLICS, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (To be adopted on an Emergency Basis) Ms. Estep read the caption of the Ordinance and offered information as to why it was being requested that the ordinance be adopted on an emergency basis. Ms. Holly moved to adopt the proposed ordinance on an emergency basis. Mr. Ullman seconded the motion. Mayor McCoy opened the floor for a Public Hearing. As no one present wished to offer comment regarding the ordinance, the Mayor closed the floor and called for the vote, which was unanimous in favor of the motion. 2) VILLAGE MANAGER Tom Benton A) AWARD OF BID TO INTERNATIONAL TRUCK IN THE AMOUNT OF $127,650 FOR THE PURCHASE OF A RECYCLING TRUCK. Mr. Benton provided information regarding the proposed purchase of the new recycling truck. Ms. Holly moved to award the bid for the truck purchase to International Truck in the amount of $127,650. Mr. Ullman seconded the motion and the vote was unanimous in favor of the motion. B) AWARD OF BID TO ICOA IN THE AMOUNT OF $62.50 PER FLAG FOR SIDEWALK REPAIR AS AUTHORED AND DIRECTED BY THE VILLAGE ADMINISTRATION. Mr. Benton offered information relating to the sidewalk repair bid. Council discussion centered around sub -contracting the work out versus using Village staff; available and budgeted funds, and sidewalk repair priorities. Ms. Holly moved to award the bid for sidewalk repair work to ICOA. Mr. Ullman seconded the motion and the vote was unanimous in favor of the motion. C) STATUS REPORT AND DISCUSSION ON THE PROPOSED CHARTER SCHOOL. Mr. Benton summarized the information outlined in his back-up memorandum and contained in the Council packets. Mr. Benton indicated that a combined middle/high school charter application had been approved by the School Board and that both a design firm, as well as a construction firm, had been selected and negotiations could begin. Mr. Benton stated that funding for the school's operation and the land lease details were still being worked out. Based on the importance of the project and the fact that there exists a very definitive project completion date, Mr. Benton advised the Council that he would recommend an August, 2005 opening for the school rather than the previously expected, August, 2004. Individual Council Members expressed their thoughts on the delay, all agreeing that due to the circumstances, delaying the opening was the most prudent and appropriate choice. 3) ANNOUCEMENTS Ms. Estep read the announcements. 4) PUBLIC COMMENTS (5 Minute time limit per speaker). • T. F. Chambers Mr. Chambers spoke of the improvements to the railroad tracks, the condition of the sidewalks, and indicated that he is glad that the charter school is coming. • 5) COUNCIL COMMENTS Greg Ullman Herta Holly Jim McCoy Mr. Ullman spoke about the 4th of July event and how much his sister, a new resident, and her family enjoyed the festivities. Ms. Holly also spoke about the 4th of July firework and spoke of the Library's services. Mayor McCoy stated that he watched the fireworks from the pool and that it provided a great venue. 6) ADJOURNMENT The July 15, 2003 Regular Council Meeting was adjourned at 8:10 PM. Jim McCoy, Mayor Barbara A. Estep, CMC III Village Clerk •