02-18-2003 Regular Meeting•
MIAMI SHORES VILLAGE
REGULAR COUNCIL MEETING
The Miami Shores Village Council held their regularly scheduled meeting on Tuesday, February
18, 2003 at the Village Hall. The meeting was called to order at 7:30 PM with the following
members present:
PRESENT:
Mayor Davis
Greg Ullman
Bob Blum (arrived later during the meeting)
Prospero Herrera
ALSO PRESENT: Tom Benton, Village Manager
Barbara Estep, Village Clerk
Richard Sarafan, Village Attorney
ABSENT: Mark Ulmer
CONSIDERATIONS
1) VILLAGE CLERK Barbara A. Estep
• A) APPROVAL OF THE FEBRUARY 4, 2003 REGULAR COUNCIL MEETING
MINUTES.
Mr. Ullman moved approval of the February 4, 2003 Minutes as presented. Mr. Herrera seconded
the motion and the vote was unanimous in favor.
B) AN ORDINANCE OF THE 1VIIAMI SHORES VILLAGE COUNCIL, MIAMI
SHORES VILLAGE, FLORIDA, AMENDING CHAPTER 7 OF THE MIAMI
SHORES VILLAGE CODE OF ORDINANCES, BY ADDING SECTION 7-19
ALLOWING FOR PAPER BALLOTS TO BE USED FOR ABSENTEE BALLOTS
IN MUNICIPAL ELECTIONS, PROVIDING FOR SEVERABILITY, PROVIDING
FOR CONFLICTS, AND PROVIDING FOR AN EFFECTIVE DATE. (1ST Reading)
The Clerk read the caption of the Ordinance and indicated that the issue was before the Council on
first reading. Mr. Herrera moved approval of the Ordinance on first reading. Mr. Ullman seconded
the motion and the vote was unanimous in favor of the motion.
C) DISCUSSION AND POSSIBLE ACTION REGARDING REMOVAL OF A
MEMBER OF THE FINE ARTS COMMISSION.
Following a brief discussion regarding the policy and requirements relating to member attendance
at meetings, Mr. Herrera moved to remove Mr. Guy Haziza from the Fine Arts Commission. Mr.
Ullman seconded the motion and the vote was unanimous in favor.
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2) FINANCE DIRECTOR Mark A. Malatak
A) A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES, VILLAGE,
FLORIDA, CREATING BUDGET AMENDMENT #2 TO THE FY 2002-2003
OPERATING BUDGETS, CREATING A NEW Y2 -CENT SALES TAX SPECIAL
REVENUE FUND TO RECEIVE AND APPROPRIATE THE ESTIMATED
$280,000 IN NEW TAX RECEIPTS; AND REAPPROPRIATING BUDGET FUNDS
FOR THE BUILDING DEPARTMENT, THE PLANNING & ZONING
DEPARTMENT, THE CODE FORCEMENT DEPARTMENT AND THE FINANCE
DEPARTMENT, AND PROVIDING FOR AN EFFECTIVE DATE.
The Clerk read the caption of the Resolution. Mr. Malatak offered background information and a
brief description of the various transactions proposed within the Resolution. Mr. Benton also
offered information regarding the requested changes and the associated appropriations. In response
to individual Council Member's questions, Mr. Malatak clarified some of the items presented for
approval. Mr. Ullman moved to adopt the Resolution as proposed. Mr. Herrera seconded the
motion and the vote was unanimous in favor.
3) VILLAGE MANAGER Tom Benton
A) DISCUSSION AND POSSIBLE ACTION REGARDING CONSTRUCTION
OF A NEW PUBLIC WORKS' MOTOR POOL BUILDING.
Mr. Benton summarized the information contained in his memorandum, reviewing the current
situation of the motor pool building. Subsequent to a brief discussion regarding the procedures
which will be followed in moving forward with the project, the Council reached a consensus to
have Mr. Benton proceed with the project to replace the motor pool building which will be paid for
through the Village's Line of Credit with SunTrust Bank. The annual debt service for the loan will
be funded through the Fleet Maintenance Enterprise Fund over a 10 year period of time.
B) APPROVAL OF THE MARKETING PIECE FOR THE CHARTER SCHOOL
GENERAL OBLIGATION BOND REFERENDUM.
Mr. Benton explained the item before the Council, indicating that the Administration would be
sending the promotional piece to a printer for typesetting and printing. Mr. Benton asked for any
Council suggestions prior to going to print with the piece. Specifically, Mr. Benton indicated that
he had been asked the same question (Q - Who is responsible for paying for the school when the
money set-aside to fund the operating shortfalls runs out? A — The Village) each time he has
spoken to groups regarding the bond referendum. He questioned the Council as to whether or not
this particular Question and Answer should be included on the promotional piece. Individual
Council Members offered their comments regarding the material and following the inclusion of
their suggestions, a consensus was reached regarding the piece's final language.
A discussion ensued regarding scheduling a "Town Hall" meeting regarding the bond referendum
question and Mr. Benton stated that he would look at possible dates to hold such a meeting.
4) ANNOUCEMENTS
The Clerk read the announcements.
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5) PUBLIC COMMENTS
Leon Newman Mr. Newman asked about the proposed charter schools. Mr. Benton
indicated that he would respond to Mr. Newman after the meeting.
6) COUNCIL COMMENTS
Bob Blum No Comment
Greg Ullman Mr. Ullman spoke of the upcoming election.
Prospero Herrera No Comment
Mayor Davis Mayor Davis spoke about the Ball scheduled for the 22nd of February.
7) ADJOURNMENT
The February 18, 2003 Council Meeting was adjourned at 8:20 PM.
Barbara A. Estep, CMC
Village Clerk
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