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10-16-2001 Regular Meeting• • MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The regularly scheduled meeting of the Miami Shores Village Council was held on Tuesday, October 16, 2001 at the Village Hall, commencing at 7:30 PM with the following members present: PRESENT: Mayor Davis Greg Ullman Bob Blum Prospero Herrera Mark Ulmer ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney PRESENTATIONS As State Representative Phillip Brutus was unavailable, his scheduled presentation did not occur. Robert Levy, the Village's State Lobbyist, spoke about the upcoming Special Session of the Legislature which Governor Bush has called to address the budget shortfalls. He also briefly spoke about project funding for the regular Session. CONSIDERATIONS 1) CONSENT AGENDA Barbara Fugazzi A motion was made and seconded to approve the Consent Agenda. Prior to a vote being called, Items 1B and 1C were removed at the request of Mr. Blum and each item voted on independently. A) APPROVAL OF THE OCTOBER 2, 2001 REGULAR COUNCIL MEETING MINUTES. Mr. Blum moved approval of the Minutes as submitted. Mr. Ulmer seconded the motion and the vote was unanimous in favor. B) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM GRANT AVAILABLE THROUGH THE MIAMI-DADE DEPARTMENT OF HUMAN SERVICES TO APPLY FOR, RECEIVE, EXPEND FUNDS AND EXECUTE AGREEMENTS WITH THE PURPOSE OF CREATING A "DRUG CONTROL AND SYSTEM IMPROVEMENT" PROGRAM. Mr. Blum confirmed that the associated grant agreement documents had been reviewed by the Village Attorney and Village Manager. Mr. Blum then moved approval of the proposed Resolution. Mr. Herrera seconded the motion and the vote was unanimous in favor. .k •1 • • • C) A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #1 TO THE FY 2001-2002 OPERATING BUDGETS, RE -APPROPRIATING $36,570 FROM THE GENERAL RESERVED FUND BALANCE, $61,166 FROM THE SPECIAL REVENUE RESERVED FUND BALANCE; $3,481 FROM THE FLEET MAINTENANCE INTERNAL SERVICE FUND; AND $76,787 FROM THE ENTERPRISE FUNDS RESERVED RETAINED EARNINGS, TO FUND OUTSTANDING FINANCIAL OBLIGATIONS AS OF SEPTEMBER 30, 2001. Mr. Blum asked whether or not the amounts proposed in the Resolution would be sufficient to pay the outstanding obligations from last fiscal year. Mr. Malatak confirmed that all billings had been anticipated and the proposed budget amendment would be the only one necessary to fund the payments for last year's bills. Mr. Blum then moved to adopt the Resolution. Mr. Herrera seconded the motion and the vote was unanimous in favor. 2) VILLAGE CLERK Barbara Fugaz7i As Mr. William Murphy was present and had applied for appointment to more than one Board, he introduced himself to the Council and spoke on his own behalf. Mr. Murphy indicated that he wanted to withdraw his name for consideration from the Country Club Advisory Board. A) APPOINTMENTS TO THE RECREATION ADVISORY BOARD (3 Vacancies) Applicants: Robert E. Day, Jr. John McCaughan William Murphy Robert Hannau Ed Quinton Tom Longman In addition to Mr. Murphy, Misters Day, Hannau and Quinton were present and spoke on their own behalf. Ballots were completed with the following voting results: B. Blum Hannau Longman Quinton M. Ulmer Hannau Murphy Quinton A. Davis Hannau Murphy Quinton G. Ulman Day Hannau Quinton P. Herrera Hannau Murphy Quinton Based on receiving a majority vote, Misters B. Hannau, W. Murphy and E. Quinton were appointed to the Recreation Advisory Board. B) APPOINTMENTS TO THE COUNTRY CLUB ADVISORY BOARD (6 Vacancies) Applicants: Ken Harris Elisabeth Romanik Ted Kretzchmar Herb Spahn Linda Mennes Ernest Upthegrove William Murphy (withdrew) As Mr. Murphy withdrew his name from consideration, there were six applicants to fill six vacancies. Mr. Ulmer moved to appoint the interested applicants to the Country Club Advisory Board. Mr. Herrera seconded the motion and the vote was unanimous in favor. Page 2 • • • • C) APPOINTMENTS TO THE PERSONNEL APPEALS BOARD (2 Vacancies) Applicants: Patricia Gispert William Murphy Ronald Platt Jay Stein Misters Murphy and Stein were present and spoke to the Council. The Council completed ballots and the vote tally was as follows: B. Blum Gispert Stein M. Ulmer Gispert Stein A. Davis Gispert Stein G. Ullman Gispert Stein P. Herrera Gispert Stein Ms. Gispert and Dr. Stein were appointed to the Personnel Appeals Board. D) APPOINTMENTS TO THE F1NE ARTS COMMISSION (2 Vacancies) Applicant: Marion Faldas Karen Garces Rafael Garcia Arthur Natale Misters Garcia, Natale, Mr. (Doctor) Faldas and Ms. Garces, were present and spoke on their own behalf. The Council completed ballot information with the following results: B. Blum Garces Natale M. Ulmer Faldas Natale A. Davis Faldas Graces G. Ullman Garces Natale P. Herrera Faldas Garces A second ballot was completed and the results were as follows: B. Blum Garces Natale M. Ulmer Faldas Garces A. Davis Faldas Garces G. Ullman Garces Natale P. Herrera Faldas Garces By a majority vote, Dr. Faldas and Ms. Garces were appointed to the Fine Arts Commission. 3) VILLAGE MANAGER Tom Benton A) DISCUSSION AND POSSIBLE ACTION REGARDING N.E. SECOND AVENUE IMPROVEMENTS. Mr. Benton provided background information to the Council and introduced Mr. Scott Mingonet from Kimley-Horn. Mr. Mingonet presented a color drawing, as well as the associated dollar amounts for the County's "standard" roadway/sidewalk design offering versus the Village's requested upgrades. He outlined the major differences between the two, including the level of landscaping, street lighting and plain concrete versus colored concrete and/or paver options. Page 3 • • • r • Council discussion centered around the individual Council Member's thoughts on the project. Mr. Benton suggested that each Council Member address what features/upgrades they want to see included in the project. The Council agreed with Mr. Benton's suggestion and provided the following: Bob Blum Mark Ulmer Greg Ullman Prospero Herrera Mayor Davis For District 2 (Business District) Canopy Trees spaced farther apart than the plans call for. Pavers in the street crosswalk areas only. Lower, decorative lighting. For All Districts: Irrigation System No colored concrete option. For District 2 (Business District) Canopy Trees Upgraded ground cover and tree coverage. Lower, decorative lighting. Pavers in the street crosswalk areas only. Color concrete option. For All Districts: Irrigation System For District 2 (Business District) Is in general agreement with Mr. Blum and Mr. Ulmer but wants more detailed information on the landscaping (species and size) - wants canopy trees. Color concrete option. For District 2 (Business District) Canopy Trees Color Concrete option Pavers in street crosswalk areas only. For All Districts: Irrigation System Lower, decorative lighting for entire project area. For District 2 (Business District) Canopy Trees Color Concrete option Pavers in street crosswalk areas only. For All Districts: Irrigation System Lower, decorative lighting for entire project area. In response to a question posed by Mr. Ullman, Mr. Mingonet confirmed that the County's "standard" did not include any amenities such as bus benches, trash receptacles, etc. and that the Village would need to include those items as base items rather than consider them to be upgrades. These items would be fully funded by the Village. A brief discussion ensued regarding whether or not the County would transfer the project funding to the Village for the Village to bid and manage the roadway project, and retain any cost savings. Mr. Benton advised the Council that the Item would be placed back on the November 6, 2001 Council Agenda for further consideration. Page 4 • • Mayor Davis opened the floor for Public Comment. Resident Alice Burch spoke about the timing issue related to the County's decision on whether or not to allow the Village to manage the project and passing through any cost savings. 4) VILLAGE COUNCIL Greg Ullman A) DISCUSSION AND POSSIBLE ACTION REGARDING RETAINING CREATIVE LAND DEVELOPMENT SERVICES, INC. TO CONDUCT A PRELIMINARY SITE SELECTION STUDY FOR THE PROPOSED CHARTER HIGH SCHOOL. Mr. Ullman referred to the memorandum he had provided, summarizing the information and his intent. Mr. Ullman moved that the Village Manager retain the services of Creative Land Development Services, Inc. ("CLDS") to conduct a preliminary evaluation of possible sites for a charter high school in Miami Shores Village and to provide a written report to the Council which shall include: 1) a general description of the characteristics required or desired for a high school site, 2) a base list of possible sites, 3) an evaluation of each possible site, including location, size, configuration, access, construction requirements, infrastructure availability, governmental restrictions on use, parking and traffic issues, effect on neighboring areas, and possible costs of, and barriers to, acquisition or leases, and 4) recommendations for future action. Mr. Ulmer seconded the motion. Following a discussion regarding possibly amending the original motion, it was the consensus of the Council to have Mr. Benton advise CLDS to review and advise on additional items such as 1) their opinion on the optimum size school for Miami Shores (in terms of number of students and grades), 2) to look at the various site alternatives and include in the report the number of students which would "fit" into that location, and 3) what is the minimum student population requirement to obtain accreditation for a high school. It was decided that this instruction negated the need to amend the original motion. Additional Council discussion centered around funding for the study, whether sites should be reviewed prior to the selection of an EMO and the future issuance of an RFP. Mayor Davis called for a vote on the motion. The results of the vote was 4 to 1 in favor of the motion, with Mr. Blum opposed. 5) ANNOUNCEMENTS The Clerk read the announcements. 6) PUBLIC COMMENTS Leon Newman Mr. Newman spoke about the number of students proposed for the charter high school. Lt. Jack Ulmer Lt. Ulmer made an announcement about the Citizen's Stand Against Crime Night Out. 7) COUNCIL COMMENTS Mark Ulmer Good Night. Prospero Herrera Congratulated Board appointees and urged those who were no appointed to apply again in the future. Page 5 Greg Ullman • Bob Blum Mayor Davis • Mr. Ullman thanked the Board applicants and also Scott Mingonet from Kimley Horn for his presentation. Mr. Blum spoke about his conversation with the new Water Resources Manager in reference to the Bay. Mr. Davis spoke about the upcoming benefit Walk for breast cancer. 8) ADJOURNMENT The October 16, 2001 Council Meeting was adjourned at 9:48 PM. Village Clerk Al Da , Mayor Page 6