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03-20-2001 Regular Meeting• MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The regularly scheduled meeting of the Miami Shores Village Council was held on Tuesday, March 20, 2001 at the Village Hall and commending at 7:30 PM with the following members present: PRESENT: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney CONSIDERATIONS • 1) VILLAGE CLERK Barbara A. Fugazzi A) APPROVAL OF THE MARCH 6, 2001 REGULAR COUNCIL MEETING MINUTES. Ms. Agosta moved approval of the March 6, 2001 Council Meeting Minutes. Mr. Blum seconded the motion and the vote was unanimous in favor. • B) AN ORDINANCE OF MIAMI SHORES VILLAGE, FLORIDA, AMENDING SECTION 11-4 (f) OF THE VILLAGE CODE OF ORDINANCES, RELATING TO THE NUMBER OF MEMBERS OF THE HISTORIC PRESERVATION BOARD WHOM MUST BE PRESENT TO CONSTITUTE A QUORUM, PROVIDING FOR AN EFFECTIVE DATE. The Clerk read the caption of the ordinance and indicated that it was requested that the ordinance be considered for adoption on an emergency basis. Ms. Fugazzi outlined the intent of the amending language and the reason for the request to adopt on an emergency basis (current recodification/reformatting of the code of ordinances). Mr. Benton elaborated on Ms. Fugazzi's comments. Mr. Loffredo moved to adopt the ordinance as presented on an emergency basis. Ms. Agosta seconded the motion. Mayor Ulmer opened the floor for public comment and hearing none, closed public comment and called for the vote which was unanimous in favor of the motion. • • • 2) FINANCE DEPARTMENT Mark A. Malatak A) PRESENTATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER 30, 2000. Mr. Malatak introduced Mr. Jerry Chiocca from the auditing firm of Rachlin, Cohen & Holtz. Mr. Chiocca reviewed some of the numbers/dollar values contained in the Comprehensive Annual Financial Report (CAFRA). The impact of the recent decline in the stock market on the Village's pension plans were discussed. Mr. Chiocca indicated that the Village's computer accounting program is a major problem, one that must be addressed in the very near future. He indicated that a number of issues arose from the difficulties with the computer software, causing a delay in the completion of the audit and wasted hours tracing incomplete and erroneous printouts. Mr. Loffredo moved to accept the CAFRA for the fiscal year ending September 30, 2000. Mr. Blum seconded the motion and the vote was unanimous in favor. 3) POLICE DEPARTMENT A) REQUEST FOR APPROPRIATION AND EXPENDITURE OF FORFEITURE FUNDS IN THE AMOUNT OF $4,000 TO THE INFORMED FAMILIES OF MIAMI-DADE COUNTY ORGANIZATION. Chief Masten outlined the request for forfeiture funds, indicating that the expenditure would satisfy a portion of the State mandated donations to charitable organizations. Mr. Davis moved to appropriate and expend $4,000 of forfeiture funds with Informed Families. Ms. Agosta seconded the motion and the vote was unanimous in favor. 4) VILLAGE COUNCIL Mayor Ulmer A) MOTION TO APPROVE AND APPROPRIATE FUNDING FOR THE CONSTRUCTION OF A VILLAGE MARQUEE ON THE VILLAGE HALL LAWN. Mayor Ulmer indicated his intention to withdraw the item as he did not have enough information to make a motion to move forward. B) MOTION TO DIRECT THE VILLAGE MANAGER TO SUBMIT TO THE PLANNING BOARD AN APPLICATION FOR MODIFICATION OF THE SITE PLAN AND FOR A VARIANCE TO PERMIT THE CONSTRUCTION OF AN EIGHT FOOT HIGH WALL ALONG THE PERIMETER OF THE MIAMI SHORES AQUATIC CENTER AND POOL. Mayor Ulmer stated that subsequent to a meeting with the effected property owners of N.E. 104th Street, he was withdrawing the item from the agenda. He indicated that the residents of N.E. 104th Street have requested that a sound study be conducted during the summer months and that the Village delay taking any further action until an additional study can be completed. Page 2 • • 5) ANNOUNCEMENTS The Clerk read the announcements. 6) PUBLIC COMMENTS No one from the audience wished to speak. 7) COUNCIL COMMENTS Steve Loffredo Mr. Loffredo spoke about wooden fences and the O'Dell wall. Mayor Ulmer Mayor Ulmer advised everyone that he would not be present for the April 3, 2001 Council Meeting. 8) ADJOURNMENT The March 20, 2001 Council Meeting was adjourned at 8:05 PM. Barbara A. Fugazzi, CMC - Village Clerk Page 3 Mark S. Ulmer, Mayor