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02-01-2000 Regular Meeting•MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The regularly scheduled Miami Shores Village Council Meeting was held on Tuesday, February 1, 2000 at the Village Hall commencing at 7:30 PM with the following members present: PRESENT: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney PRESENTATION Resident Mike Weston gave a brief presentation regarding the resident CERT Team's participation in the State wide CERT competition. • Mayor Ulmer recognized members of a local Scout Troop who were in the audience. • CONSIDERATIONS 1. CONSENT AGENDA Mr. Loffredo asked that Item 1C be removed and Mr. Blum indicated that there was a typo in the Minutes. Therefore, each item under the Consent Agenda was considered individually. A) APPROVAL OF THE JANUARY 4, 2000 REGULAR COUNCIL MEETING MINUTES. Mr. Blum noted a typo on Page 1 of the 1/4/2000 Minutes which the Clerk acknowledged. Mr. Blum then moved approval of the Minutes. Mr. Davis seconded the motion and the vote was unanimous in favor. B) APPROVAL TO WAIVE BID PROCEDURE AND AWARD BID FOR THE JULY 4TH FIREWORKS DISPLAY TO ZAMBELLI INTERNATIONAL IN THE AMOUNT OF $8,000. Mayor Ulmer took this opportunity to remind the children in the audience to attend the 4th of July Fireworks, and read from the bid specifications the number of fireworks to be exploded. Mr. Davis moved to waive the bid procedure and award the bid for the fireworks to Zambelli International in the amount of $8,000. Mr. Blum seconded the motion and the vote was unanimous in favor. 4 • • C) A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING APPLICATION FOR GRANT FROM THE SAFE NEIGHBORHOOD PARKS BOND PROGRAM. Mr. Loffredo voiced his concerns regarding accepting monies from this bond program. Specifically, he stated that he had been told that if the Village took any of the funds from the Safe Neighborhood Parks Bond, then all of the Village's parks, recreation fields and facilities would be open to any resident of Miami -Dade County. Mr. Sarafan read the statement contained in the Resolution regarding non-discrimination as the policy relates to any facilities improved by bond funds. Mr. Benton stated that he had spoken to Beverly Mirman of the Safe Neighborhood Parks Bond program and indicated that Ms Mirman had advised that restrictions would only apply to the facilities using the funds from the program. Due to the concerns expressed by Mr. Loffredo and the Council, Mr. Benton stated that he would withdraw the item from the Agenda and research the issues raised. 2. VILLAGE MANAGER A) AWARD OF BID FOR RE -FLOORING OF THE COMMUNITY CENTER ENTRANCE AND HALL WAYS TO SHAW CONTRACT FLOORING IN THE AMOUNT OF $15,756.13. Mr. Benton offered information regarding the bid proposal and the need for the floor surface replacement. Council discussion centered around the bidding procedure and lack of response from vendors, the quality and condition of the current flooring, and the materials and guarantees of the proposed new flooring. Ms. Agosta moved to accept the staff recommendation and award the bid for re -flooring of the Community Center to Shaw Contract Flooring in the amount of $15,756.13. Mr. Davis seconded the motion and the vote was unanimous in favor. B) ADOPTION OF POLICY REGARDING COMPENSATION OF EXEMPT EMPLOYEES WHEN THE VILLAGE'S HURRICANE PLAN IS IN EFFECT. Mr. Benton explained the background of the request and Resolution. In response to questioning by the Council, Mr. Benton indicated that compensation would only be offered when the Village would be reimbursed by FEMA and specifically during declared emergency events. Mr. Benton confirmed that by adopting this Resolution, all Village employees would be entitled to overtime compensation. Mr. Sarafan confirmed that the Resolution's form was proper. Mr. Davis moved to adopt the Resolution as proposed. Ms. Agosta seconded the motion and the vote was unanimous in favor. • Page2 • • • 3. VILLAGE COUNCIL Mayor Mark Ulmer A) DISCUSSION AND POSSIBLE ACTION REGARDING THE DEADLINE FOR SUBMISSION OF ITEMS TO BE PLACED ON THE COUNCIL MEETING AGENDAS. Mayor Ulmer passed the gavel to Vice Mayor Blum. Mayor Ulmer moved to have the deadline for submission of agenda items changed to noon on the Tuesdays preceding the Council Meetings. Ms. Agosta seconded the motion for discussion purposes. Mayor Ulmer explained that the current deadline and delivery of agenda packets does not leave him with enough time to thoroughly review the issues nor time to conduct any research. Ms. Agosta provided some history on why the previous Council had set a deadline, but agreed with Mayor Ulmer regarding time constraints. Council members and Village Staff asked for clarification on what and/or who would decide whether an item qualified as an emergency item for the agenda. Mayor Ulmer indicated that it was his intent not to have amended agendas published, but rather to add "emergency" items to the agenda at the Council Meeting, subject to a majority vote of the Council to hear the item at that time. Mr. Loffredo stated that he would feel more comfortable with a deadline of noon on Wednesday rather than Tuesday, and asked Staff to comment on any impact the proposed change would have. Mr. Benton and Ms. Fugazzi responded accordingly, and advised the Council that packets would be delivered by 5:00 PM on the deadline day. Mayor Ulmer stated that he did not have a problem with a noon Wednesday deadline and subsequently amended his original motion. Ms. Agosta seconded the amended motion and the vote was unanimous in favor. 4. ANNOUNCEMENTS The Clerk read the announcements. In reference to the upcoming Council Workshop, Mayor Ulmer indicated that it was not his intention to allow public comment during this particular workshop as the Council will be discussing "how to proceed". Mayor Ulmer stated his belief that public comment would not be applicable nor appropriate. 5. PUBLIC COMMENTS No one in the audience wished to make any public comments. 6. COUNCIL COMMENTS Mary Ross Agosta Ms. Agosta spoke about Unity Day and reminded everyone that Valentine's Day was approaching. Al Davis Mr. Davis spoke about the Property Owner's Meeting held on 1/31/2000. Steve Loffredo Mr. Loffredo spoke about Unity Day and the O'Dell wall appearance. Page 3 • Bob Blum Mr. Blum spoke of the O'Dell wall and Unity Day. Mayor Ulmer Mayor Ulmer thanked everyone involved in Unity Day. 7. ADJOURNMENT The February 1, 2000 Council Meeting was adjourned at 8:15 PM. Mark S. Ulmer, Mayor Barbara A. Fugazzi, CMC Village Clerk • • Page 4