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11-02-1999 Regular Meeting• MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING • • The regularly scheduled meeting of the Village Council was held on Tuesday, November 2, 1999, at the Village Hall commencing at 7:30 PM with the following members present: PRESENT: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney PRESENTATIONS Ms. Candy Rengstl presented numerous Mobile Patrol/Crime Watch Awards and recognized the recent Citizen's Stand Against Crime poster contest winner. Chief Masten presented Ms. Rengstl with a plaque of appreciation. CONSIDERATIONS 1. MINUTES A. APPROVAL OF THE OCTOBER 19, 1999 REGULAR COUNCIL MEETING MINUTES. Ms. Agosta moved approval of the October 19, 1999 Council Meeting Minutes. Mr. Loffredo seconded the motion and the vote was unanimous in favor. 2. POLICE DEPARTMENT Chief Masten A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, AUTHORIZING THE VILLAGE MANAGER TO APPLY FOR THE FEDERAL DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM GRANT AVAILABLE THROUGH THE MIAMI-DADE DEPARTMENT OF HUMAN SERVICES TO APPLY FOR, RECEIVE, EXPEND FUNDS AND EXECUTE AGREEMENTS WITH THE PURPOSE OF CREATING A "DRUG CONTROL AND SYSTEM IMPROVEMENT" PROGRAM. The Clerk read the caption of the Resolution. Chief Masten briefly outlined the grant program • and the proposed use of the funds. It was confirmed that the matching dollars were contained in the budget, that the funding would be used to purchase additional CPR dummies, and that this item is a "housekeeping" issue as the funds have previously been applied for and awarded. Mr. Loffredo moved approval of the Resolution as presented. Mr. Blum seconded the motion and the vote was unanimous in favor. 3. FINANCE DIRECTOR Mark A. Malatak A) A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #1 TO THE FY1999-2000 OPERATING BUDGETS, RE -APPROPRIATING RESERVED FUND BALANCE AND RESERVED RETAINED EARNINGS TO FUND OUTSTANDING FISCAL OBLIGATIONS (OR ENCUMBRANCES) AS OF SEPTEMBER 30, 1999. Mr. Benton introduced Mr. Malatak who would be discussing the item. Mr. Malatak explained that the purpose for the Resolution was to formally carry forward funds from last fiscal year into the new fiscal year. The funds represent billings for goods or services which were provided in Fiscal Year 1998-1999 but for various reasons, the Village did not pay for the goods or services prior to the close of the fiscal year. Mr. Malatak confirmed that funding had been allocated during the 1998-1999 Fiscal Year and that the total of approximately $136,000 would not adversely effect the amount of surplus funds which was reported at the previous Council Meeting. Mr. Malatak indicated that the adoption of the Resolution is strictly for accounting purposes. Mr. Loffredo asked that in the near future, the Administration provide the Council with an accounting of the status of the Fund Balance. Ms. Agosta moved to adopt the Resolution for Budget Amendment #1. Mr. Blum seconded the motion. Mayor Ulmer asked for Public Comment. Bill Yates Mr. Yates spoke about the swimming pool and the lack of a diving board. Mayor Ulmer called for a vote on the motion, which was unanimous in favor. B) APPROVAL TO APPROPRIATE FUNDS IN THE AMOUNT OF $190,000 FOR THE AQUATIC CENTER PROJECT AND SUBSEQUENT ADOPTION OF A RESOLUTION CREATING BUDGET AMENDMENT #2 TO THE FY1999-2000 OPERATING BUDGETS. Mr. Malatak outlined the request, indicating that the appropriation will allocate monies to fund the items for the aquatics facility which were approved during the last Council Meeting. Mr. Malatak indicated that both he and the Manager recommend that the funds be taken from two areas: supplemental interest earnings, and the Unreserved General Fund Balance. Mr. Malatak offered reasons for not appropriating funds from Local Option Gas Tax monies. Mr. Benton confirmed that the Council's action would not prohibit the Council from authorizing further purchases for the aquatic center, i.e. large shade umbrellas. Mr. Davis announced that he would not be voting on the issue as he has a conflict in that his wife has an interest in Stobs Bros. Construction. Page 2 • • • Mr. Blum moved to approve the appropriation of funds as recommended and adopt Budget Amendment #2. Ms. Agosta seconded the motion. Although Mayor Ulmer invited public comment, no one wished to speak. The vote was called which was unanimous in favor, with Mr. Davis abstaining. 4. ANNOUNCEMENTS The Clerk read the announcements. 5. PUBLIC COMMENTS Carl Commissiong Mr. Commissiong spoke about conditions in his neighborhood and his concerns regarding a neighbor. 6. COUNCIL COMMENTS Each of the Council members spoke of the success of Halloween Howl, expressing their congratulations to staff. 7. ADJOURNMENT The November 2, 1999 Council Meeting was adjourned at 8:08 PM. Barbara A. Fugazzi, CMC Village Clerk Page 3 Mark S. Ulmer, Mayor