Loading...
10-19-1999 Regular Meeting•MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING • • The regularly scheduled Village Council Meeting was held on Tuesday, October 19, 1999 commencing at 7:35 PM at the Village Hall with the following members present: PRESENT: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta ALSO PRESENT: Tom Benton, Village Manager Richard Sarafan, Village Attorney Veronica Galli, Recording Secretary CONSIDERATIONS 1. CONSENT AGENDA A. APPROVAL OF THE OCTOBER 6, 1999 REGULAR COUNCIL MEETING MINUTES. B. RATIFICATION OF THE FPE UNION CONTRACT. Mr. Loffredo indicated a correction to the 10/6/99 Minutes, stating that on Item 2A, Mr. Upthegrove and Mr. Harris were present, but chose not to speak on their own behalf Mr. Davis moved approval of the Consent Agenda as amended. Mr. Loffredo seconded the motion and the vote was unanimous in favor. 2. RECORDING SECRETARY Veronica Galli A. APPOINTMENTS TO THE PERSONNEL APPEALS BOARD Mr. Benton indicated that there are two vacancies and two applicants (Ann Hughes and William Tenney) to the Board. Mr. Davis questioned whether a conflict existed, as Mr. William Tenney has already been appointed to a Board. Mr. Benton stated that there is no conflict, and for informational purposes, the Personnel Appeals Board has not met in approximately 10 years. Ms. Hughes was present but did not offer any comments. Mr. Davis moved to appoint Ms. Hughes and Mr. Tenney to the Personnel Appeals Board. • • • B. APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES The Library Board of Trustees has one vacancy and three applicants: Todd Amrheim, Donna Hurtak, and John Robinson. Mr. Amrheim and Ms. Hurtak were present and spoke on their own behalf A paper ballot was conducted with the following results: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta D. Hurtak D. Hurtak D. Hurtak D. Hurtak D. Hurtak Ms. Hurtak was unanimously appointed to the Library Board of Trustees for a five year term. C. APPOINTMENTS TO THE PENSION BOARD The Pension Board has two vacancies and three applicants: Joseph Charles, Les Forney and Greg Ullman. Mr. Benton stated that he had heard from Mr. Charles and Mr. Forney that they were unable to attend the meeting. Mayor Ulmer reminded the Council that Mr. Ullman had been at the previous meeting and had spoken on his own behalf. A paper ballot was taken with the voting results as follows: Mayor Ulmer Bob Blum Al Davis Steve Loffredo Mary Ross Agosta J. Charles, L. Forney J. Charles, L. Forney J. Charles, L. Forney J. Charles, L. Forney J. Charles, L. Forney Mr. Charles and Mr. Forney were unanimously appointed to the Pension Board. D. APPOINTMENTS TO THE FINE ARTS COMMISSION The Fine Arts Commission has one vacancy and three applicants: Andrew Agosta, Todd Amrhein, and Marc G. Joseph. Ms. Agosta declared a conflict as her husband is applying for appointment. Mr. Agosta and Mr. Amrhein were present and spoke on their own behalf. A paper ballot was conducted with the following results: Mayor Ulmer Bob Blum Al Davis Steve Loffredo A. Agosta A. Agosta A. Agosta A. Agosta Mr. Andrew Agosta was unanimously appointed to the Fine Arts Commission. Page 2 • • • 3. FINANCE DIRECTOR Mark A. Malatak A) REQUEST TO CONTRACT MS. JERI TREDWAY TO MODIFY EXISTING COMPUTER PROGRAMS PER THE ATTACHED SCOPE OF SERVICES. Mr. Benton introduced the Finance Director, Mark Malatak. Mr. Malatak explained the request regarding modification of the existing computer system and detailing the system requirements and the changes that are necessary. It was confirmed that funds for upgrading/retrofitting the existing PICK system has been budgeted. Council discussions centered around the possibility of the system becoming obsolete, the reasons for the large discrepancies in quoted costs, and inclusion of the code enforcement program redesign. Mr. Malatak clarified that Ms. Tredway's quote includes a redesign of the code enforcement program which will also eliminate any Y2K problem. Mr. Malatak further indicated that the modifications will make the system more efficient and barring any drastic changes to the Village's operations, the system changes should allow the current computers another 6-8 years of service without needing wholesale replacement. Mr. Loffredo moved approval of the Finance Department's request to contract Ms. Jeri Tredway to modify existing computer programs for a cost not to exceed $15,750. Mr. Davis seconded the motion and the vote was unanimous in favor. 4. POLICE DEPARTMENT Chief Masten A) REQUEST APPROVAL TO PURCHASE AUTOMATED 911 NOTIFICATION SYSTEM FROM AVTEX INC. Chief Masten summarized the purpose of the Reverse 911 program and indicated that the program is fully funded through grant monies received last fiscal year. It was confirmed that AVTEX was the lowest bidder for both the equipment and service/maintenance of the system and that funds were left over in order to cover a period of future yearly service and maintenance costs. Ms. Agosta moved to approve the purchase of the Automated 911 Notification System from AVTEX, Inc. Mr. Davis seconded the motion and the vote was unanimous in favor. B) REQUEST APPROVAL TO PURCHASE MOBILE DATA TERMINALS FROM USA SOFTWARE, INC. Chief Masten indicated that the majority of funds for the Mobile Data Terminals were from a Dept. Of Justice Grant. It was confirmed that the necessary matching funds had been allocated in the current fiscal year budget . Chief Masten also confirmed that currently, the police vehicles need to call into the Dispatcher, who then needs to type in the request for a tag or records check. The new equipment will allow for the Police Officer to check directly from the police vehicle rather than the request via Dispatcher. Mr. Blum moved to approve the purchase of Mobile Data Terminals from USA Software, Inc. Mr. Davis seconded the motion and the vote was unanimous in favor. Page 3 • • • 5. VILLAGE COUNCIL Steve Loffredo A) DISCUSSION REGARDING THE NEW AQUATIC CENTER PLAN Mr. Loffredo offered information regarding the reason for placing this item on the Agenda, indicating that the Council should provide direction to the Manager regarding a final plan. Mr. Loffredo stated that he is concerned about the fact that the diving board and well had been eliminated from the plan due to the associated costs. Mr. Loffredo stated that he believes funds should be allocated to allow for the diving board. Mr. Loffredo moved to have the Council instruct the Manager to have a diving board and well included in the aquatic center facility plan. Ms. Agosta seconded the motion. The Council members discussed their views on whether or not a diving board and well should be included in the plan. Concerns regarding the costs of including a diving board, budgetary constraints, and the liabilities associated with a board were discussed at length. A majority of the Council stated their opinion that the activity pool would be the major attraction for the facility, not a diving board; and that they did not want to see any of the activity tot lot compromised if a diving board were to be approved. Mr. Benton confirmed that the approximate costs of the currently designed pool (without a diving board and well) are $2,912,208 and that the available funds for building the project are $2,936,000. Mr. Benton provided handouts to the Council, showing the current costs and funding, and items which are not included in the $2,912,208 figure. Mr. Benton emphasized that the Contractor, Stobs Bros. is still developing the GMP (Guaranteed Maximum Price) and cannot proceed much further without a final decision on the plan particulars. Mr. Benton stated that subsequent to closing the books for the 1998-99 fiscal year, a surplus of $393,786 exists. It had been Mr. Benton's intention to have these monies flow to the Fund Balance, but if the Council chooses, the funds can be used for the Project. Mayor Ulmer opened the floor for public comment on the diving board issue only. Michael Cudlipp Mr. Cudlipp expressed his support of the diving board and the pool project in general. Dick Blum Mr. Blum stated that he would like to see a diving board. T.F. Chambers Mr. Chambers stated that he is in favor of a diving board but not if funds are diverted from the activity tot lot. Bob Stobs Mr. Stobs, the project contractor, spoke about construction time frames and the need for a decision regarding issues that require additional design specifications. Following a procedural discussion regarding how the remainder of the items listed in Mr. Benton's handout could be addressed, a vote on Mr. Loffredo's motion to include a diving board and well in the aquatic center plan was called. Mr. Loffredo voted in favor of the motion, with the remaining four Council members voting against the motion. Page 4 As previously decided, Mayor Ulmer indicated that he would entertain motions on the remaining items listed on Mr. Benton's handout. Ms. Agosta, in relation to Item #2 (Small Activity Devices) moved that the Village should attempt to include 2 small activity devices, at a cost not to exceed $22,000. Prior to a second being offered, discussions regarding the costs of individual devices took place, to try to determine whether the motion was feasible. Mr. Loffredo then seconded the motion. Mr. Loffredo indicated that monies were available and that he would rather not have the Council "nickel & dime" the play devices. Mayor Ulmer called for a recess at 9:03 PM and reconvened the Meeting at 9:12 PM. Mayor Ulmer asked that in order to move this issue along, the motion on the table be withdrawn, and Mr. Benton review items and make recommendations. The motion regarding Item #2 was withdrawn. Mr. Benton outlined the items on his list, indicating that he needs a response on certain items so that he can given direction to the contractor regarding incorporating design changes. Mr. Benton recommended that the following items be authorized: Item #2 Item #8 Item itl Small Activity Devices ($55,000) so that littler children can use the pool. Permit/Impact Fees ($50,000) Village does not have any choice 011 these. Site Irrigation ($40,000) In order to drain property. Mr. Stobs indicated that in his opinion, the lighting issue is also critical and should be decided this evening. Council discussion centered upon the funding sources, the design needs and requirements, lighting components and the associated costs for the items. Mr. Sarafan indicated, and Mr. Benton concurred, that the funding sources are not to be decided tonight, but the items to be included in the design. It was confirmed that funds are available. Mr. Benton stated that at the next Council Meeting, the necessary funding will be allocated. Mr. Davis stated that he believes he may have a conflict and therefore will abstain from voting. His concern is that his wife has a small interest in Stobs Bros. Ms. Agosta moved to approve the addition of: Item #2 Small Activity Devices Item #4 Site Irrigation Item #5 Parking Lot Lighting Item #8 Permit & Impact Fees $ 55,000 $ 40,000 $ 45,000 $ 50,000 for a total dollar amount of $190,000 to the aquatic center design plans. Mr. Loffredo seconded the motion. Mayor Ulmer asked for public comment. Mr. Blum suggested that Item #9, the umbrellas, be added to the list and motion. Mayor Ulmer indicated that the other items on the list are not necessarily excluded, but that they are not critical items and do not need to be addressed tonight. T.F. Chambers Mr. Chambers indicated that the Manager is doing a great job and believes the Council should go along with his recommendations. Mayor Ulmer called for a vote which was unanimous in favor, with Mr. Davis abstaining. Page 5 • 6. ANNOUNCEMENTS The Recording Secretary read the announcements. 7. PUBLIC COMMENTS Andrew Agosta Mr. Agosta spoke about the Charity Walk on Saturday and the upcoming workshop being put on by the Fine Arts Commission featuring the Miami City Ballet. Michael Cudlipp Mr. Cudlipp spoke about the pool project and the need for separation between the center and the residents of N.E. 104t Street. Leon Newman Mr. Newman commended Tom Benton and the Village staff for their work following Hurricane Irene. Mayor Ulmer asked that Mr. Benton provide the Council and those in attendance with the results of the Planning & Zoning Meeting when the aquatic center site plan was discussed. Mr. Benton advised the Council that the residents from the south side of N.E. 104th Street (all but two of which attended the meeting) unanimously stated that the did not want a wall erected on the property line. They indicated that they would rather have nothing than a wall. 8. COUNCIL COMMENTS el Mary Agosta • Bob Blum Steve Loffredo Mayor Ulmer Al Davis Ms. Agosta offered congratulations to the Mayor's Task Force regarding the Ball, with special recognition of Robin Pyke, Dale Ulmer and Debbie Madsen. Mr. Blum spoke about the charity walk and stated that the Village staff did a wonderful job on Hurricane clean-up. Mr. Loffredo also thanked the Village staff for their work during and after Hurricane Irene. Mayor Ulmer spoke about the success of the Mayor's Ball and the staff's response to Hurricane Irene. Mr. Davis stated "DITTO". 9. ADJOURNMENT The October 19, 1999 Council Meeting was adjourned at 9:48 PM Barbara A. Fugazzi, CMC Village Clerk Page 6 Mark S. Ulmer, Mayor