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09-07-1999 Regular Meeting• MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING • The regularly scheduled meeting of the Village Council took place on Tuesday, September 7, 1999 at the Village Hall, commencing at 7:35 PM with the following members present: PRESENT: Mayor Ulmer Bob Blum Al Davis Steve Loffredo ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney ABSENT: Mary Ross Agosta PRESENTATION Vice Mayor Bob Blum reading a Proclamation into the record declaring September as Non - Violence Month. CONSIDERATIONS 1. VILLAGE CLERK Barbara Fugazzi A. APPROVAL OF THE JULY 15, 1999 BUDGET WORKSHOP MEETING MINUTES, THE JULY 20, 1999 REGULAR COUNCIL MEETING MINUTES AND THE JULY 28, 1999 SPECIAL COUNCIL MEETING MINUTES. Mr. Davis moved approval of the Minutes as submitted. Mr. Loffredo seconded the motion and the vote was unanimous in favor. B. A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, VACATING THE DEDICATED ALLEY ON THE NORTH SIDE OF LOT 12, AS DESCRIBED IN THE REPLAT OF TRACT "C", MIAMI SHORES BAY PARK ESTATES, RECORDED IN PLAT BOOK 64, PAGE 97, OF THE PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA; RESERVING EASEMENT FOR EXISTING UTILITIES IN PLACE IN SAID ALLEY, PROVIDING EFFECTIVE DATE. • Mr. LuBien, the Village Building Official, was present and briefly explained the background of the request. Discussion centered upon the particulars of the alley, i.e. it not being paved, two other properties along the alleyway which have previously been vacated, and the need for an FPL easement due to power poles located in the alley. The property owners of Lot 12 were present, • ' but indicated that they did not have any comments to make. Mr. Davis moved to approve the Resolution to vacate the alley. Mr. Loffredo seconded the motion. Mayor Ulmer asked for public comment. No one wished to speak on the issue and the vote was called. The motion passed unanimously. C. A RESOLUTION OF THE VILLAGE COUNCIL, MIAMI SHORES VILLAGE, FLORIDA, ABOLISHING THE BEAUTIFICATION ADVISORY COMMITTEE. Mr. Benton offered background information regarding the diminishing role of the Beautification Advisory Committee over the last number of years. Mr. Benton suggested that rather than continuing to appoint residents to a Committee with little purpose, the Council sunset the Committee. Mr. Davis moved to approve the Resolution abolishing the Beautification Advisory Committee. Mr. Loffredo seconded the motion. Mayor Ulmer asked if anyone present wished to speak on the issue. Hearing no comments, the vote taken and was unanimous in favor. D. AN ORDINANCE OF MIAMI SHORES VILLAGE, FLORIDA, AMENDING CERTAIN SECTIONS OF THE CODE OF ORDINANCES PERTAINING TO BUILDING PERMIT AND LIEN SEARCH FEE STRUCTURES. The Village Clerk read the caption of the Ordinance into the Record. Ms. Fugazzi indicated that this is the first reading of the Ordinance and that a public hearing would be required at the second reading, after being properly noticed in the newspaper. Mr. Benton stated that the increase in the fees were discussed during the Budget Workshop and would yield approximately $32,500 in increased revenues. Mr. Loffredo moved to approve the Ordinance on first reading. Mr. Davis seconded the motion. Mayor Ulmer called for public comment. Hearing none, Mayor Ulmer called for the vote which was unanimous in favor. 2. FINANCE DEPARTMENT Mark Malatak A. APPROVE AWARD OF EMPLOYEE HEALTH INSURANCE CONTRACT, SUBJECT TO REVIEW AND APPROVAL OF VILLAGE ATTORNEY, TO HIP - HEALTH PLANS OF FLORIDA. Mark Malatak, the Village Finance Director, outlined the highlights of his memo, indicating the reason why the Village had not formally bid out the insurance package. Mr. Malatak further indicated that in his opinion, the Finance Department had receiving quotes from more insurance carriers than we would have received through the bid process. Mr. Malatak offered an analysis of the situation, stating that the present carrier, Humana, wanted a large percentage increase over the current premiums which was not justified based on the Village's loss run report ratio. Mr. Malatak recommended that the Village award the new health insurance contract to HIP - Health Plans of Florida. He reviewed the available benefits which are comparable to the current Humana benefits. Mr. Malatak also explained about the dental benefits and that the Village would extend their contract with Oral Health Services (OHS) at no additional cost to the Village. Council discussion centered upon clarifying the premium amounts, levels of service to be offered, and the reasons for not following the bid process. Mr. Malatak introduced Mr. Bob Killian from HIP, who would serve as our account representative. Mr. Killian stated that the Dade and Broward School Boards, the Broward Sheriffs Office, Miramar and Ft. Lauderdale, all have contracted with HIP for their employee health benefits. Page 2 • • Mr. Davis moved to award the health insurance contract to HIP and to extend the dental coverage benefit to Oral Health Services. Mr. Blum seconded the motion. Mayor Ulmer asked for public comment on the insurance issue. There was no one who wished to speak on the matter. The vote was taken which was unanimous in favor. 3. VILLAGE MANAGER Tom Benton A. AWARD OF BID FOR IMPACT RESISTANT WINDOWS FOR THE POLICE DEPARTMENT TO THE COMPANIES OF R & S, INC. IN THE AMOUNT OF $17,905.91 Mr. Benton explained the that the request is to replace the existing windows on the rear of the building with impact resistant windows which would negate the need for hurricane shutters for these windows. He further indicated that the rear windows were not replaced during the renovation of the building. Mr. Davis moved to award the bid to The Companies of R & S Inc. in the amount of $17,905.91. Mr. Blum seconded the motion. There was no public comment offered by those in attendance. Mayor Ulmer called for a vote which was unanimous in favor. B. DISCUSSION AND POSSIBLE ACTION REGARDING FDOT LANDSCAPE GRANT PROGRAM FOR IMPROVEMENT TO I-95 ENTRANCEWAYS AT 103RD STREET AND 95TH STREET. Mr. Benton offered background information regarding the issue, indicating that he was looking for a consensus of the Council prior to continuing to explore the issue with Commissioner Margolis' office and the FDOT. Council discussion centered around the need for ensuring that plants were not stolen (as had happened in the past), whether the plantings would be on both the east side and west side of the highway, and the need to obtain more information regarding the program. Following these discussions, the consensus was to have Mr. Benton continue to explore the possibilities of obtaining funds from FDOT. 4. VILLAGE COUNCIL A. DISCUSSION AND POSSIBLE ACTION REGARDING THE VILLAGE NEWSLETTER Mary Ross Agosta Due to the absence of Councilwoman Agosta, this item was tabled. 5. ANNOUNCEMENTS The Clerk read the announcements. 6. PUBLIC COMMENTS Robert Benson Mr. Benson spoke about the flooding of one of the baseball diamonds at • the Recreation Department. Page 3 • Leon Newman Mr. Newman spoke about the Chamber Newsletter and the Chamber's request to have the Village hire a city planner. 7. COUNCIL COMMENTS Steve Loffredo Al Davis Bob Blum Mayor Ulmer Mr. Loffredo commended the Fine Arts Committee for their suggestion to have the Miami City Ballet perform in the Village. He further suggested that the Theater would be a more appropriate setting than the Community Center if the performance takes place. Mr. Davis reminded everyone about the Mayor's Ball and spoke about the change in the Charter School charter, allowing a 4 mile radius for student population. Mr. Blum indicated that the Mayor's Ball is on October 16th. Mr. Blum also spoke about his recent attendance at the Florida League of Cities Conference. Mayor Ulmer spoke about the Mayor's Task Force and the Ball. He also spoke about National Night Out and the possibility of changing the October 5, 1999 Council Meeting in order to facilitate attendance at the planned activities. 8. ADJOURNMENT The September 7, 1999 Council Meeting was adjourned at 8:45 PM. Mark S. Ulmer, Mayor Barbara A. Fugazzi, CMC Village Clerk • Page 4