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09-03-1996 Budget Hearing MeetingMIAMI SHORES VILLAGE BUDGET HEARING - FISCAL YEAR 1996-97 TUESDAY, SEPTEMBER 3, 1996 The Village Council of Miami Shores Village held the first Fiscal Year 1996/97 Budget Hearing on Tuesday, September 3, 1996, commencing at 7:45 P.M. with the following members present: PRESENT: Mayor Imburgia Cesar Sastre Michael Boyle William Heffernan Mary Ross Agosta ALSO PRESENT: Michael R. Coi»7o, Jr. Barbara A. Fugazzi Mark S. Ulmer Patricia Varney Mrs. Varney outlined the funding changes which were tentatively adopted by the Council during the July 9, 1996 Budget Workshop. Mrs. Varney indicated that the General Fund Budget is $8,300,073 and the Capital Projects Fund Budget is $603,158, representing a proposed millage rate of 8.74. Mayor Imburgia asked for Council comment on the proposed budget. Mr. Boyle briefly reviewed the millage rate as compared to the Unincorporated Dade County areas, as it relates to a County plan for revenue sharing. Mr. Heffernan stated that there were a number of people in the audience in reference to the swim team. He suggested that the Council hear from the residents at this point in the meeting. Joanne Barrett Ms. Barrett asked to show a video depicting the swim team's utilization of the pool. The video lasted approximately 8 minutes. Greg Totten Mr. Totten spoke of the historical significance of the swim team and outlined the proposals. He indicated that there has been an increase in the membership and feels that the Village's proposal for winter hours of 6:00 PM - 8:00 PM would be a problem due to cold evenings. Mr. Boyle asked if the new members were aware of the proposed increase in fees. Those in attendance indicated they were aware of proposed rate structure. Jeanne Evans Mark Saiz Ms. Evans spoke about one of her daughters who received a scholarship to attend Miami Country Day due to her swimming ability and her membership on the Miami Shores Swim Team. She stated that different caliber swimmers have different needs and that space wise, this needs to be taken into account. Mr. Saiz spoke about "family time" and the proposed winter hours splitting families. He spoke of the fee structure and stated that the fees should reflect the true value of the program. He indicated his belief that other recreational program fees probably do not cover the costs. Mr. Sastre asked which hours would be acceptable, and stated that the acceptable hours would probably differ between swim team members. Mr. Sastre further raised the question of the necessary number of lanes. Mayor Imburgia indicated that he, Mr. Couzzo, and the other members of the Council have independently spent hundreds of hours on this issue: reviewing proposals, meeting with representatives of the swim team and with other Village staff. He expressed his displeasure of the perceived attack on the Council and Village staff regarding "family time" and stated that the Letter to the Editor was uncalled for. Mr. Heffernan stated that the Budget Hearing was not the forum to discuss the programming needs, i.e. number of lanes, membership numbers; but the Council must address the funding issue. Mr. Heffernan proposed that the swim team be funded for the fiscal year and to return $1,485 worth of additional funding for pool rental, equipment and awards. The net change to the budget to fund the swim team would be $3,405. Mr. Boyle expressed his concerns regarding fluctuations in the number of team members and asked that the membership be monitored. He stated that the Council has an obligation to be fiscally responsible. Bernard Mathon Mr. Mathon asked the Council to be fair in their decision and stated that the Letter to the Editor article should be a thing of the past. Mr. Heffernan stated that the Village Administration and Council should evaluate the swim team, and all programming, annually regarding funding. Mr. Heffernan further stated that the logistics of the program will be left to the staff. Mr. Couz7o indicated that particulars of the programming will be management decision. Mrs. Ross Agosta invited the public to attend meetings or contact any of the Council with issues and concerns. She stated that concerns should not be aired in the newspapers without attempting to resolve the issue through direct contact. Yolanda Totten Mrs. Totten spoke of the number of resident versus non-resident members of the swim team. Barry Perl Mr. Perl inquired about the cost of Uniforms included in the Police Department budget. Rod Buenconsejo Mr. Buenconsejo spoke of the number of swim team members, and that his two daughters are in the program. Page 2 Mr. Sastre stated that it is a policy of the Village to offer services to non-residents, but the Council must address the resident's needs first. Boros Moroz Mr. Moroz thanked the Village Council and residents for their support regarding BlockBuster Video. Mark Saiz Mr. Saiz questioned a number of increases in the Fiscal Year 1996/97 Budget. Andrew Agosta Mr. Agosta spoke about the Budget -In -Brief booklet. Mrs. Varney recapped the change in the proposed budget, asking whether the $1,485 should be transferred from the Contingency Fund. It was the consensus of the Council that $1,485 should come from Contingency. Mr. Heffernan moved to adopt the General Fund Budget of $8,310,633 and the Capital Projects Fund Budget of $603,158. Mr. Boyle seconded the motion and the vote was unanimous in favor. Mr. Heffernan moved to adopt the millage rate of 8.74. Mr. Boyle seconded the motion and the vote was unanimous in favor. The first Public Hearing on the Fiscal Year 1996/97 Budget was adjourned at 9:08 P.M. Barbara A. Fugazzi,ge'Clerk Page 3 MIAMI SHORES VILLAGE COUNCIL WORKSHOP TUESDAY, SEPTEMBER 3, 1996 On Tuesday, September 3, 1996, the Miami Shores Village Council held a Workshop in order to discuss the performance evaluation and compensation of the Village Manager, Michael R. Couzzo, Jr. The Workshop Meeting was called to order at 7:07 P.M. with the following members present: PRESENT: Mayor Imburgia Cesar Sastre Michael Boyle William Heffernan Mary Ross Agosta ALSO PRESENT: Michael R. Couz7o, Jr. Barbara A. Fugazzi Mark S. Ulmer Mr. Boyle briefly gave the history of the performance evaluation procedure. Mr. Boyle further stated that in his opinion, Mr. Couzzo has done an exceptional job over the past year and feels that it is important to publicly recognize this fact. As was the format in past Manager evaluations, Mr. Boyle indicated that if there was a differential of two or more points in the ratings, the category should be discussed. This was confirmed by Mr. Heffernan. In the interest of time, however, the Council chose to express their thoughts on Mr. Couz7o's overall performance, indicating there were no great discrepancies in the individual category gradings. Discussion regarding the scale of 1-10 ensued. Mr. Sastre stated that as he used the grading system, a 10 meant perfect. Mr. Boyle stated that in his mind, a 10 is not perfect, just the top of the rating scale. It does not indicate there is not room for improvement. Mayor Imburgia indicated that Mr. Couz7o does an excellent job, giving 110% to the community, 110% to the Council, that he is honest and his heart is in the job. Mr. Heffernan also stated that Mr. Coi»7o has done an excellent job. Mr. Boyle stated that based on the summary of scores, Mr. Couz7o is clearly doing an exceptional job. He asked for suggestions regarding possible remuneration. Mr. Heffernan stated that the Village needs to remain competitive with other communities in reference to compensation for the Manager position. He pointed out the new municipalities in Dade County and the compensation packages being offered. Mr. Heffernan further stated that he believes in a reward (bonus) for a job well done. He proposed a 5% net bonus be paid to Mr. Couz7o for his performance over the past year, and a 10% merit increase to be effective October 1, 1996. Mr. Heffernan asked that Mr. Couz7o submit a list of goals for the upcoming year, to include a successful annexation. The Council Workshop of September 3, 1996 was adjourned at 7:33 P.M. 6�i2��r.!/Ia Barbara A. Fugazzi, Viglag lerk Page 2 Louis S. Imburgia, Jr., M