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07-09-1996 Budget Workshop MeetingMIAMI SHORES VILLAGE BUDGET WORKSHOP TUESDAY, JULY 9, 1996 A Council Workshop was held on Tuesday, July 9, 1996 in regards to the Fiscal Year 96/97 Budget. The meeting was called to order at 6:15 P.M. with the following members present: PRESENT: Mayor Imburgia Cesar Sastre Michael Boyle William Heffernan Mary Ross Agosta ALSO PRESENT: Michael R. Couzzo, Jr. Barbara A. Fugazzi Mark S. Ulmer Patricia Varney LIBRARY: The Brockway Memorial Library budget was presented by Elizabeth Esper. Mrs. Ross Agosta confirmed that the Data Entry Clerk position was eliminated in the new budget. Mr. Sastre complimented the Library staff. Mayor Imburgia verified the recent capital expenditures for the Library. BUILDING & ZONING: The Building & Zoning Departmental budget was presented by Frank LuBien. Mr. Boyle asked about the increase in revenue for building permits. Mr. Couz7o stated that due to increased property improvements, the revenue was estimated to be $34,000 over the budgeted revenue. Mr. Boyle asked about amending the threshold for requiring a building permit. Discussion regarding this issue ensued. Mr. Sastre asked about the "Other Contractual Services" account. Mr. Couz7o stated that this increase is due to the increase in building permit activity, as the account refers to the electrical, plumbing, etc. inspectors. Resident Barry Perl, asked about the Comprehensive Plan (.31) account. Mr. Heffernan arrived at this time. CODE ENFORCEMENT: The Code Enforcement Departmental budget was presented by William Nelson. Mrs. Ross Agosta asked about weekend patrol and how that time is compensated. Mr. Nelson stated that the weekend officer is given compensatory time, not overtime. Discussion regarding code regulations and weekend shifts ensued. Mr. Heffernan asked if there had been any items which the Manager had not recommended. Mr. Nelson stated that conference attendance had been deleted with a local class offering was substituted. The feasibility of alternative means to accomplish compliance was discussed, i.e. mobile patrollers. HUMAN RESOURCES: Scott Davis presented the Human Resources Department budget. Mayor Imburgia asked for the number of Village employees. Mr. Davis indicated 149, non -temporary. Mr. Boyle spoke about the decision to split the personnel functions and make it a separate department. Mrs. Ross Agosta asked about advertising requirements, Mr. Sastre asked about salary surveys and Mr. Boyle asked about back -ground checks. MARKETING: Mildred Ramos-Majoros presented an overview of the Marketing budget, with discussion ensuing regarding specific programs which are scheduled. Mr. Heffernan asked if there were funds within the Marketing budget to address annexation. Mr. Couzzo stated that funds were available within the current budget. Council and residents commended Mildred for her work accomplishments. Mayor Imburgia called a recess at 7:35 P.M. Mayor Imburgia reconvened the Budget Workshop at 7:57 P.M. POLICE DEPARTMENT: Chief Zoovas presented the Police Department budget. Mrs. Ross Agosta asked about the K-9 patrol and the associated costs. Additionally, Mrs. Ross Agosta asked for clarification regarding the "Extra Detail Salary". Mrs. Varney stated that this line item is offset by a revenue item, explaining that they are related to off-duty officers working for Publix, special events, etc. Mr. Boyle inquired about the need for two Captains within the Department. Chief Zoovas responded that Operational issues are handled by Captain Harrison and Administrative issues are handled by Captain Masten. Discussion regarding the Crime Watch/Mobile Patrol Coordinator position ensued. Mr. Couzzo stated that the position has been funded for the 96/97 Fiscal Year at the same level as FY 95/96. The importance of the position was discussed, however, Council stated that a police officer would come before the coordinator position if funding were an issue. Page 2 RECREATION: The Recreation Departmental budget was reviewed by Tom Benton. Mr. Benton indicated that due to the decrease in problems at the Bayfront Park, he did not budget for a ranger for the new fiscal year. Mr. Couz7o and Mr. Benton both stated that the area will be monitored by the Police Department and further consideration will be made if problems arise. Mr. Benton also stated that currently, the budget calls for $21,565 be allocated for the Swim Team program. Mr. Benton indicated that there are only 4 residents involved in the program, the rest of the individuals being non-residents. This program limits the pool time available for non -swim team members. He asked the Council for direction regarding continuing the program. It was the consensus of the Council to eliminate the swim team program from the Recreation budget. Mrs. Varney asked the Council to consider whether they wanted to fund the sound system for the Community Center auditorium from the General Fund or from the PIC grant provided for in the TCI contract. It was the consensus of the Council to fund the sound system from the PIC grant. Discussion regarding the .2 mil pool fund ensued. PUBLIC WORKS: The Public Works Departmental budget was presented by Tom Benton. Mr. Benton stated that with the increased demands on the department, manpower constraints were becoming an issue with an inability to effectively maintain the improvements accomplished to date. Mr. Heffernan asked for Mr. Benton's "wish list". Mr. Benton stated that ideally, he would request four (4) additional individuals: One (1) trash truck driver; two (2) individuals assigned to the Parks Division, and one (1) for the Streets Division. Mrs. Varney advised the Council that the cost for four positions would equate to approximately $18,000 - $21,000 per person. Mr. Heffernan and Mr. Boyle asked about the requirements if annexation were to take place. Resident, Mr. Maxwell spoke about outsourcing. Mrs. Varney advised the Council that due to the Dade County Commission's action regarding the local option gas tax repeal of $.02, the Village will lose $53,623 in revenues. The Council was asked to decide if the loss in revenue would be taken from the street resurfacing/sidewalk repair line item. Mr. Heffernan asked about monies for the bay clean-up. Mr. Benton stated that he had allocated $30,000 from the Stormwater Fund for bay clean-up. Discussion regarding funding for the lost revenue and for additional manpower ensued. Mayor Imburgia called for a recess at 9:25 P.M. Mayor Imburgia reconvened the Budget Workshop at 9:50 P.M. LEGAL COUNSEL: Mr. Ulmer explained the line items within the Department budget. Mrs. Ross Agosta confirmed that Mr. Ulmer's contract calls for $3,000 per month and $150.00 an hour for litigation. Resident Mr. Maxwell asked for clarification regarding the Labor Attorney fees in the Legal Counsel budget and the Police Department budget. Mrs. Varney stated that the Labor Attorney costs were taken out of the Police Department but the explanation was still in the Department's back- up. Page 3 MAYOR & COUNCIL: Mrs. Fugazzi explained the line items within the Budget, indicating that due to elections, certain line items were increased. VILLAGE CLERK: Mrs. Fugazzi presented the Village Clerk Departmental budget, indicating the major areas of change, including the inclusion of the election costs to Dade County, the purchase of an electronic filing system, and the transfer of the receptionist position into the Clerk's budget. Mr. Heffernan asked for details on the electronic filing system. VILLAGE MANAGER: Mr. Couz7o indicated that due to the transfer of the receptionist position, there had been a decrease in his overall budget. Mr. Couz7o further explained that the increase in the Training & Per Diem account was due to the fact that the 1996 and 1997 ICMA Annual Conferences both fall within the same fiscal year. The Council discussed the compensation for the Village Manager, with a consensus being reached that a 5% increase be placed in the salary account and an additional 1% increase be placed in the contingency account. This would equal a 10% increase available for negotiation at the time of the evaluation. Additionally, it was the consensus of the Council to evaluate the Manager prior to the September 3, 1996 Budget Hearing and Council Meeting. Mr. Couzzo stated that he would like to discuss his health insurance benefits with the Council as they relate to his compensation package. FINANCE: Mrs. Varney reviewed the Finance Department budget, stating that the increase was due to required audits. NON -DEPARTMENTAL: Mrs. Varney reviewed the Non -Departmental budget with the Contingency and the Replenish Fund Balance line items being discussed during the Revenue discussions. Page 4 REVENUE: Mrs. Varney outlined the revenue producing items and offered options for millage rates, indicating where the Council's recommendations, based on this evening's decisions, placed the revenue/mill rate. The Council and Mr. Couzzo discussed the various cut-backs and additions that were necessary to arrive at various millage rates. In conclusion, the consensus of the Council was to make the following changes to the proposed budget: Fund Mobile Crime Patrol Coordinator Position 8,397 Eliminate a portion of Pool Contingency Funding (18,034) Eliminate Swim Team Program (net savings) (15,065) Re -Allocate Community Center Audio System (10,900) Fund Village Manager Merit Increase 5,073 Eliminate a portion of Streets Resurfacing Funding ( 3,623) Fund an Equipment Operator Position in Parks Dept. 20,400 Eliminate Replenishing Fund Balance (20,386) With the above changes calculated, the millage rate is scheduled to be set at 8.74. XS/Cifa Barbara A. Fugazzi, Vill ge ( rk Page 5 Louis S. Imburgia, Jr., Mayor