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07-24-1995 Budget Workshop MeetingMIAMI SHORES VILLAGE BUDGET WORKSHOP MONDAY, JULY 24, 1995 A Council Workshop was held on Monday, July 24, 1995 in regards to the Fiscal Year 95/96 Budget. The meeting was called to order at 6:35 P.M. with the following members present: PRESENT: Mayor Imburgia Cesar Sastre Michael Boyle Mary Ross Agosta William Heffernan ALSO PRESENT: Michael R. Coi»zo, Jr. Barbara Fugazzi Patricia Varney RECREATION DEPARTMENT: Mr. Heffernan inquired about the "Other Salary" line, asking if the increase represented increases in pay for coaches and counselors. Mr. Benton indicated that the increase was comprised of pay increases as well as additional attendants for the new game room programming. Mr. Heffernan stated that perhaps next year the recreation department look at paying a stipend per sport, rather than an hourly wage for coaches. Mr. Conz7o indicated that administration is looking at a number of alternatives regarding the coach/counselor positions. Ms. Ross Agosta asked if baseball program was co-ed. Mr. Van Note indicated that if girls wishes to play, they would be welcome. Ms. Ross Agosta also asked about the executive salary for the director, as the position is currently vacant. Mr. Couz7o indicated that the Village is advertising for an assistant position. The assistant would run the day-to-day operations of recreation, reporting to Tom Benton who would have oversight responsibilities. The position is being advertised at $35,000. Budgeted salary is $44,000. It was the consensus of the Council to transfer $9,000 to the recreation department contingency account. Mr. Boyle asked about the Fine Arts Commission line item. He indicated that department request was $3,950 and administration recommended $3,000. Mr. Boyle outlined the important role the Fine Arts Commission plays in showcasing Miami Shores Village to neighboring municipalities, with events such as Taste of the Shores, Halloween Howl, art shows and concerts. Mr. Couz7o gave an explanation of the Council's wishes in the past, as they relate to funding Fine Arts. It was the consensus of the Council to increase the Fine Arts Commission's funding to the requested $3,950. Mr. Boyle asked for a breakdown on the"subscriptions and memberships" line item. Mr. Benton indicated that the number is comprised of league fees, i.e. Baseball USA. Additionally, tournament fees and staff training are included in this line item. Mr. Heffernan asked about the difference between "renovation of swimming pool" item and the pool contingency under the capital budget fund. Mr. Benton and Mrs. Varney explained that "renovation of swimming pool" item is for regularly budgeted repairs per H.J. Ross recommendations. The capital budget fund is the large account for long-term funding of the swimming pool. Mr. Heffernan asked about the van which is forecasted to be purchased in the capital budget. Mr. Benton indicated that it was a 10 passenger van. Mr. Heffernan asked if leasing versus purchasing the van had been explored. Mr. Couzzo and Mr. Benton indicated that the current van is approximately 10 years old. For this particular van, purchasing is more cost effective. POLICE DEPARTMENT: Ms. Ross Agosta inquired whether the budgeted overtime was sufficient. Chief Zoovas indicated that he believed it to be adequate for anticipated expenses. Mr. Boyle asked for clarification on the Blue Halo program. Chief Zoovas clarified the expenses, stating it is a dollars in/dollars out, account. Mr. Heffernan asked where the crime watch coordinator position is budgeted. Chief Zoovas indicated that the position is funded from the forfeiture account. Ms. Ross Agosta asked whether psychological services are included in the Professional Services line item. Chief Zoovas indicated that Professional Services includes pre-employment type testing. However, the Village does offer EAP services which are funded under the Human Resources department budget. Ms. Ross Agosta asked for a breakdown in the Rental & Leases line item. Chief Zoovas stated that these costs are comprised of leasing County computers, the motorcycles, and detective vehicles. Chief Zoovas explained the vehicle rotation system within the Department. Mr. Conzzo stated that this program has allowed cars to be recycled to Code Enforcement and Public Works. Questions regarding how forfeiture funds may be used ensued. Mr. Boyle asked whether mobile patrollers were compensated. Chief Zoovas indicated that there is no compensation for the volunteers. Mr. Heffernan stated that it was his hope that if there was a problem, the patrollers would approach the Mayor's Task Force. He further stated that it would be an administrative nightmare for the Village to compensate the mobile patrollers in any way. Mr. Heffernan stated that he would like to see any surpluses be used to pre -fund anticipated expenditures relating to the new police facilities. Mr. Couzzo indicated that the forecasted budget is very tight and he does not anticipate surpluses. PUBLIC WORKS DEPARTMENT: Recreation Maintenance: Mr. Couzzo stated that this department budget was transferred from Recreation to Public Works for better overall management of the work force. Mr Heffernan asked about additional tables and umbrellas for the patio area. Page 2 Motor Pool: Current staffing levels were discussed regarding mechanics. Mr. Sastre asked about offering services to other municipalities. Mr. Benton stated that at the present staffing levels, the Village could not solicit work from other areas. Mr. Couzzo stated that administration will investigate this possibility when a full complement of staff is available. Ms. Ross Agosta inquired whether the Village purchases tires from one source. Mr. Benton stated that tires are purchased through the State or County Contract, depending on pricing, availability and delivery. Waste: Mr. Heffernan asked about the new recycling truck and if the Village would now begin recycling plastics. Mr. Benton stated that with the new truck as part of the fleet, public works would begin picking up plastics. Discussion regarding current costs of recycling ensued. Mr. Boyle stated that the Village is privileged due to the level of service we enjoy, as other municipalities do not offer such expanded coverage. Resident, Mr. Agosta questioned the "waste disposal" line item. Mr. Benton explained that this covers the tipping fees. This led to a general discussion of disposal fees. Resident, Charles Parkinson, who works for the Dade County Budget Department, spoke about the County's fees. Additionally, he asked about recycling revenue. Mrs. Varney indicated that recycling revenue is reported on the revenue sheets not within the waste department budget. Mr. Couzzo explained that the waste department is treated as an enterprise fund. arks: Mr. Heffernan asked for details of the "Beautification" line item. Mr. Benton stated that the $20,000 budgeted amount was for entrance way signs, lighting, and replacement of trees. Mr. Heffernan inquired about the chipper truck forecasted in the capital budget. Ms. Ross Agosta asked for clarification on the budgeted seawall railing item. Mr. Benton stated that the existing railing is galvanized and needs replacement. It is budgeted to be replaced with specialized PVC railing. Resident, Dottie Yates, asked about funds left in the barricade account. Mr. Benton stated that those funds are exhausted. ,Streets: Mr. Heffernan asked about sidewalk maintenance. Mr. Benton stated that the budgeted amount is for emergency repairs, not replacement of any significant sidewalk blocks. The July 24, 1995 budget workshop was adjourned at 9: iL P.M. f" 2 1 Louis S. Imburgia, Mayor 11 Barbara A. Fugazzi, Vile Clerk Page 3