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01-17-1995 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING JANUARY 17, 1995 The regular meeting of the Miami Shores Village Council was held on January 17, 1995 at the Brockway Memorial Library, commencing at 7:30 p.m. with the following members present: Present: Also Present: PRESENTATIONS Mayor Heffernan Michael Boyle Richard Fernandez Steven Johnson Robert Cook Michael R. Couzzo, Jr. Scott W. Davis William F Fann Mayor Heffernan presented Patricia Varney, Miami Shores Finance Director, with the award from the Government Finance Officers Association Certificate of Achievement in Financial Reporting. Mayor Heffernan read a proclamation for Flora Cutis on her 105th Birthday. Mayor Heffernan presented a proclamation to the Staff of the Brockway Memorial Library. CONSIDERATIONS ITEM #1 CONSENT AGENDA A. MINUTES 1. Regular Council Meeting 1/3/95 2. Planning and Zoning Board 12/8/95 Mr. Johnson moved approval of the minutes from the regular Council meeting of 1/3/95. Mr. Boyle seconded the motion and the vote was unanimous in favor. Due to Mr. Chiocha having to catch a flight, Item #3 was heard at this time. ITEM #3 FINANCE DEPARTMENT: Ms. Patricia Varney A. PRESENTATION OF THE MIAMI SHORES ANNUAL COMPREHENSIVE FINANCIAL REPORT. Mr. Jerry Chiocha from Rachlin, Cohen and Holtz, presented the report. He reviewed the different sections of the report and answered questions from the Council and the public. Mr. Michael Maguire asked questions of Mr. Chiocha. ITEM #2 VILLAGE MANAGER Mr. Michael R. Couzzo, Jr. A. PRESENTATION BY THE VILLAGE MANAGER AND ADMINISTRATIVE STAFF REGARDING CONSIDERATION OF PROPOSAL TO PURCHASE PROPERTY AT 9990 N.E. 2ND AVENUE FOR POLICE FACILMES. Mr. Couzzo and Chief Zoovas delivered the presentation. Chief Zoovas showed a slide presentation of the existing facilities. Mr. Couzzo suggested a workshop to discuss the details of the proposed purchase. Ms. Patricia Varney spoke about the financial options for the purchase of the building. She gave the following three options: 1. Payment of $60,000 or more and finance the difference with the Archdiocese of Miami at 8% for 10 years. 2. Finance the necessary amount from Barnett Bank, at a rate of 6.85% tax- exempt (rate quoted on 1/5/95). However, Barnett will need a legal opinion on the financing and will involve some legal expenses and closing costs. 3. Finance the necessary amount from Summit Capital Asset Funding Inc. at 7.30% (rate quoted on 1/9/95) for seven years with a closing cost of $2,500. Implicit Rate including closing costs is 7.64%. Summit Capital will only issue a lease agreement with a minimum of $225,000. Mr. Boyle spoke about the legal cost in option #2 and stated that Barnett Bank should share in the costs due to the community aspect of the project. Mr. Fernandez stated that the Archdiocese receives a tremendous amount of service and pays nothing to the Village. He suggested that possibly the Archdiocese could match the best interest rate available. He stated that the appraisal might be a high figure due to a high estimate of comparisons of sales and occupancies on 2nd Avenue. Mr. Tom Benton spoke about future maintenance of the building. He also spoke about offsetting some of the costs by renting space of the vacant police Department or Fire station. Mr. Couzzo suggested a workshop on January 31, at 6:00 p.m. Mayor Heffernan was unavailable at that time and asked the Clerk to arrange a time for the workshop. Mr. Boyle stated that the presentation was very compelling and that the other Village Departments are cramped and could utilize the space. Mr. Couzzo thanked the stafffor their efforts in putting together the presentation. B. APPOINTMENT TO THE BEAUTIFICATION ADVISORY COMMITTEE. Mr. Benton described the work of the committee. The Village Clerk stated that there were two positions available and two applicants: Ms. Edith Donaldson and Ms. Ann Pincus. Mr. Johnson moved to appoint both applicants. Mr. Boyle seconded the motion and the vote was unanimous in favor. ITEM #4 BUILDING AND ZONING: Mr. Frank LuBien A. Request for approval of variance to permit further construction to main building and the installation of a swimming pool with CBS wall. Saad Mahmoud Mr. LuBien reviewed the background and spoke about the set back requirements in the Village. Mr. Fernandez stated that this would expand a non conforming situation. The details of the variance were reviewed. Mr. Fernandez moved approval. Mr. Boyle seconded the motion and the vote was unanimous in favor. B. Request for approval of variance to re -roof with asphalt shingles. Egery Nelson Mr. LuBien explained the background. Mr. Johnson asked if the roof was leaking at this time. Mr. LuBien responded that it was. Mr. Fernandez stated that the house is built and designed for asphalt chingles. He also stated that there is a letter in the packet from an engineer that states that the roof will not support tile. Mr. Boyle moved for acceptance. Mr. Johnson seconded the motion and the vote was unanimous in favor. ITEM #5 DISCUSSION AND POSSIBLE ACTION CONCERNING FEDERAL FUNDING FOR DOWNTOWN SEWER PROJECT. Mr. Fernandez reviewed the background and stated that this is an opportunity to install sewers on N.E. 2nd Avenue with out the Village paying for the project. He spoke about a letter form Congressman E. Clay Shaw, who serves on the Ways and Means Committee. He suggested directing the Village Manager to put together a proposal for Congressman Shaw for federal funding of sewers on 2nd Avenue. Mr. Couzzo stated that the Congressman is not looking for indepth plans, rather an expression of interest and a rough estimate of costs involved in the projects. Mr. Boyle stated that he would like to look at the project and see if sewers are necessary on 2nd Avenue, no matter who pays for the project. Mr. Johnson stated that the sooner the Village gets its name on the list for appropriations the sooner the Village will get some funds. He stated that if the Village can get assistance from the federal government the Council should pursue the project. Mr. Boyle stated that the he would like to have the advantages explained regarding sewers. Mr/. Fernandez responded. Mr. Boyle stated that someone else will not pay for the project. He stated that the someone else is still the residents of the Village. Mayor Heffernan stated that he would like to have all of the Federal Tax dollars paid by Shores residents, spent in the Village. He stated that he did not think that the sewer project should be the only project that funds are requested for. He also stated that the Village should line up and ask for funding for sewers because sewers will be forced on the Village from various sources. Mr. Boyle stated that the Council should look at other projects to request funding for. Mr. Couzzo stated that the request must be submitted by February 1st. Mr. Fernandez stated that the Village may not have time to work up other projects with the limited time frame. Mr. Boyle stated that he would prefer to have 2 or 3 items presented for funding. Mr. Couzzo suggested that the budget process would be a good tine to discuss future needs and desires of the Village for federal funding. ITEM #6 VILLAGE CLERK: Mr. Scott Davis A AN ORDINANCE AMENDING SUBSECTION (C) OF SECTION 18-49 OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE; ADDING FORMULA FOR CALCULATING RETIREMENT ANNUITY FOR POLICE OFFICER WHO RETIRES OR TERMINATES EMPLOYMENT SUBSEQUENT TO SEPTEMBER 20, 1994. First Reading The Village Clerk read the caption of the Ordinance and reviewed the background. Ms. Varney explained the ordinance to the Council. Mr. Fernandez moved approval. Mr. Boyle seconded the motion and the vote was unanimous in favor. B. AN ORDINANCE AMENDING SECTION 516 (C) (2) al; LIMITING LOCATION OF DISH ANTENNAS TO REAR YARD. Second and Final Reading. The Village Clerk read the caption of the ordinance Mr. Boyle moved approval. Mr. Johnson seconded the motion and the vote was unanimous in favor. C. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL URGING THE FLORIDA LEGISLATURE TO ENACT THE OFFICER EVELYN GORT CAREER CRIMINAL ACT IN THE 1995 LEGISLATIVE SESSION. The Village Clerk read the caption of the resolution and Chief Zoovas reviewed the background. Mr. Boyle moved for acceptance. Mr. Johnson seconded the motion and the vote was unanimous in favor. ITEM #6 ANNOUNCEMENTS The Village Clerk read the announcements. ITEM #7 PUBLIC COMMENTS Ms. Loretta Olsen: Spoke about the flowers around the village and senior trips. Mr. Ed Harrigan Mr. Michael Maguire: project. Mr. Rafael Buchelle: Spoke about sewers in Miami Shores. Spoke about the use of forfeiture funds in the Village and the sewer Spoke about the Code Enforcement Brochure and the printing of the brochure. ITEM #8 COUNCIL COMMENTS Mr. Fernandez spoke about appropriations in Washing and the sewer project. Mr. Johnson spoke about an article in National Trust of Historical Homes and about a home in Miami Shores featured in the magazine. . Mr. Boyle complemented Chief Zoovas and the Village Staff on their presentation and spoke about the police department Mayor Heffernan spoke about Unity Day dunk tank and thanked downtown property owners for the improvements that they have made to their properties. Regular Council meeting January 17, 1995 ITEM #9 ADJOURNMENT The meeting was adjourned at 10:00 p.m. By Scott W. Davis Village Clerk