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06-01-1993 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING JUNE 1, 1993 The regular meeting of the Miami Shores Village Council was held on June 1, 1993, at the Miami Shores Village Hall commencing at 7:30 p.m. with the following members present: Present: Also present: Mayor Heffernan Steven J. Johnson Robert Cook Richard Fernandez Michael Boyle Tom Benton William F. Fann Scott W. Davis ITEM *1 MINUTES Mr. Johnson moved approval of the minutes of the Special Council meeting of 5/11/93 and Mr. Boyle seconded the motion. Mr. Fernandez requested that the minutes be amended to state that it was the Mayor's suggestion to have volunteers paint the library. He also asked that in the discussion of waste fees it be mentioned that Mr. Fernandez objected to the use of debt solely for the ease of accounting when the actual cost to the taxpayers. Mayor Heffernan also requested that Item *1 be amended to reflect that he stated that at the last meeting he was opposed to the motion to accept the previous manager's resignation and that he felt that this unnecessary expense was the result of that vote but that In the Interest of showing unanimous support for Mr. Benton he would vote for the motlon.would be significant. The vote was taken and was unanimous in favor. Mr. Johnson moved approval of the minutes from the Regular Council meeting of 5/18/93 and Mr. Fernandez seconded the motion. Mayor Heffernan asked that the minutes be amended to reflect that he clarified rather than stated that the motion gave the Village Manager the authority to lay out $26,500 and collect from the other parties. The vote was unanimous in favor. Mayor Heffernan acknowledged receipt of the minutes from the following meetings: Pension Board 5/13/93 Planning and Zoning Board 5/13/93 ITEM *2 PLANNING AND ZONING ITEMS a. Request for approval of detached "No Parking" sign. Jay Stein, M.D. 9699 N.E. 2 Avenue Mr. Lubien reviewed the background. Mr. Fernandez moved approval. Mr. Cook seconded the motion and the vote was unanimous In favor. b. Request for approval of variance to the required side set back. Francis C. Bergau 1343 N.E. 104 Street Mr. LuBien reviewed the background and stated that the Planning and Zoning Board approved. Mr. Boyle moved approval and Mr. Johnson seconded the motion. Mr. McClure, Chairman of the Planning Board, explained why he voted against the request when It was before his Board. Mr. Fernandez stated that there Is a way for the homeowner to comply with the code and not require a variance. He asked Mr. Fann if the Village has an obligation upon a building permit being erroneously Issued to allow an applicant to precede with the plan submitted. Mr. Fann replied that he could not answer the question at that time. Mr. Fernandez stated that the object was to bring property Into compliance not to allow non-conformance. Mr. Bergau reviewed the history of the situation. Mr. Cook asked why there are two different surveys with two different figures for the set back. Mr. LuBien responded. He also stated that he never gave permission to encroach on the setback by 10 Inches. Mr. Cook stated that the drawing Is not clear. Mr. LuBien explained what is physically on the property. Mr. Fernandez stated that a 5% tolerance Is what Is looked for. Mr. Fann stated that It will take at least a 4 to 1 vote to overturn the P&Z Board. Mr. Fernandez stated that the Village Is looking for future problems when the property Is sold. The vote was taken and was as follows: Johnson - Yes Boyle - Yes Cook - Yes Heffernan - Yes Fernandez - No The motion carried. c. Request for approval of screen porch. Mr. Guy O'Grady 800 N.E. 96 Street Mr. LuBien reviewed the background and stated that it Is a non- conforming roof and the homeowner is adding an additional roof. He stated that the greenhouse Is also non -conforming. Mr. Fernandez moved for approval. Mr. Johnson seconded the motion and the vote was unanimous In favor. ITEM *3 REQUEST FOR AUTHORIZATION FOR THE EXPENDITURE OF FORFEITURE FUNDS FOR THE PURCHASE OF GENERATOR FOR THE POLICE DEPARTMENT. Mr. Benton explained the request and stated that the request Is to expend up to $43,200 of forfeiture funds. Mr. Fernandez asked if the generator would handle a much larger police station If one was built after the fire station Is moved. Mr. Benton replied yes. Mayor Heffernan asked that a form be prepared that would be attached to each forfeiture fund request outlining what the Impact would be on the current budget and future budgets. Mr. Boyle moved to accept the Village Manager's request to purchase the equipment without going through the bid procedure. Mr. Johnson seconded the motion and the vote was unanimous In favor. ITEM *4 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE ESTABLISHING A MARKETING DEPARTMENT TO BE ADMINIS- TERED BY DIRECTOR THEREOF WITHIN GENERALLY ESTABLISHED GUIDE- LINES; PROVIDING FOR EFFECTIVE DATE. Mayor Heffernan read the caption of the ordinance. Mr. Fernandez explained the background. Mr. Fann stated that the action can be done by resolution rather than ordinance. Mr. Fernandez suggested that the proposed ordinance be amended and he read a suggested ordinance that he had distributed to the Council. Mr. Johnson stated that funding of the department occurs at the budget hearings and at that time public Input would be generated. Mr. Fernandez suggested scheduling discussion of the matter at the next Council meeting with advertising the action as a resolution. Mr. Boyle stated that the Council needs community Input; however, Realtors should come forward with financial support. He said that the Council Is not ready to develop a Marketing Department. Mr. Fernandez explained the history of the Downtown Revitalization Board and marketing of the Village. He stated that the Village needs someone to put the project together and to get the project off the ground. Mr. Cook stated that the Council needs to get through the budget process before any resolution Is adopted. He stated that the Council could make It a priority in the process to see If It can be funded. Mr. Johnson stated that until the Council has hard and fast numbers before them It Is only conjecture of what the project will cost. He stated that it cannot be put off until the budget to start the process. He stated that a budget must be developed for the Department before the budget hearings. Mr. Fernandez stated that the program may be pared down or eliminated In the budget process If funds are not available, but the project needs to be developed In advance. Mayor Heffernan asked what Is the Village trying to accomplish and how are the funds going to be spent. He stated that continuity Is very Important. Mr. Cook stated that existing Village departments are a priority for him before a new department Is created. Mr. Benton asked how the Council wants to approach the budgeting for the project. Mr. Fernandez stated that it Is very Important for the long run future health of the Village that people outside of the Village know how great Miami Shores Is. Mayor Heffernan stated that the Council doesn't have an answer for Mr. Benton at this time. Mr. Boyle stated that the Council should take two weeks to contact the public to see where their Interest Iles. ITEM *5 ANNOUNCEMENTS Mayor Heffernan read the announcements. ITEM *6 PUBLIC COMMENTS Ms. Betty Lasch: Mr. TF Chambers: Spoke about past action of Chamber Marketing Committee and the immediate need for marketing material. Don't put real estate ads In the brochure. ITEM *7 COUNCIL COMMENTS Mr. Johnson spoke about video taping of Miami Shores. Mr. Boyle asked for an update of the Village Manager search. Mr. Johnson responded. Mr. Cook spoke about marketing the VIIIage on Storer Cable. June 1, 1993 Mr. Fernandez stated that volunteers are needed to proceed with marketing. Mayor Heffernan encouraged residents to attend budget workshops. ITEM *8 ADJOURNMENT The meeting was adjourned at 8:52 p.m. By: Scott W. Davis Village Clerk William J.fHeff nan Mayor