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07-16-1992 Budget Workshop MeetingMIAMI SHORES VILLAGE BUDGET WORKSHOP MEETING JULY 16, 1992 The Budget Workshop of the Miaml Shores Village Council was held on July 16, 1992, at the Miami Shores Community Center commencing at 7:15 P.M. with the following members present: Mayor Steven Johnson Herb Spahn Stephen Loffredo Robert Cook Also present: Gall Macdonald Absent: William Fann Henry T. Courtney Mayor Johnson convened the meeting at 7:15. Ms. Macdonald reviewed the Items that were not resolved in the Recreation Department budget. Mr. Loffredo stated that he was In favor of increasing the groundskeeper hours. Mr. Cook stated that he was not In favor of 8.7 miilage rate and that the Council should hold off on Capital Improvements. Mr. Spahn recommended allocating $25,000 In street paving Instead of $85,000. Mr. Cook reviewed his memo to Council dated 7/15/92 regarding what could be cut from the budget. Mr. Loffredo stated that 8.11 miilage rate will result in the same level of taxes. Mr. Cook stated that he wants to see the Departments have the manpower necessary to operate. Ms. Macdonald recommended that In areas that the Village Is not doubling the non-resident fees that the Council should not increase the fees. She recommended raising the travel soccer and baseball fees to $60 per participant. She also recommended leaving the pool hours as they are. Ms. Macdonald stated that the Booster Club Increased their proposed match of funds to $12,000. Mr. Spero Canton representing the Chamber of Commerce spoke about public relations effort for the Village. �He stated that the Village brochure needs to be updated with removable tabs for future updating. He also suggested a poster with Doors of the Shores and revision of the Chamber newsletter. Mr. Canton asked for a 50-50 split of the $15,000 anticipated cost for the 3 protects. Mr. Spahn stated that the Village has a commitment to make the public relations effort work but that he was not willing to spend more than $7,500 and that he supported the expenditure of $7,500 in matching funds. Mr. Canton stated that the request Is for matching funds and that if the Chamber raised less, then the Village's portion would be less. Mr. Loffredo offered tentative approval. Mayor Johnson stated that the Village has an obligation and supports matching funds. ITEM *1 BUILDING AND ZONING Mr. Cook stated that the Department has been flat line for the past 4 years and that the Council must do more for the Department In the future. Mr. Loffredo stated that If additional funds become available the Council should reconsider replacing the B&Z vehicle. ITEM *2 POLICE DEPARTMENT Chief Zoovas reviewed his fleet needs and uses. Mr. Loffredo spoke about the Blue Halo grant and that the Council should leave the budget as It is. Mr. Benton spoke about recycling and not contracting with the County. He stated that it was not worth losing control for the small savings that would be realized. Mr. Cook stated that El Portal Is very satisfied with County recycling. Mr. Loffredo stated that he would like to see the Village retain control of the program. Mayor Johnson stated that control Is very important because residents like our current system. ITEM *3 REVENUE There were no Council comments. Capital Items: Mr. Spahn spoke about street resurfacing and recommended allocating $25,000 this year and next year add $60,000 from the funds that would not be going to the street closure projects due to the 5 year program being over. Mr. Loffredo stated that If the Special District funding occurs the Village will be doing more resurfacing In the future. He also spoke about a bond Issue and stated that he supports Mr. Spahn's Idea. Mayor Johnson concurred. Mr. JIm Condit: Asked about Special Benefit Districts. Mayor Johnson responded. Mr. Loffredo asked If barricades can be funded with special assessments. Mr. Spahn replied no. Mayor Johnson stated that there was a consensus of Council to cut $60,000 from the street resurfacing program. Discussion ensued regarding available cuts In the budget. Mr. Cook stated that he was In favor of saving funds for a later date. Mayor Johnson spoke about the fund balance protecting the continued existence of the Village. He proposed a 10 mil assessment with a budget at the current level and the excess being placed In the fund balance. Ms. Macdonald stated that the hurricane fund has 1 million dollars available. Mr. Lffredo spoke about why the fund balance has been reduced over the past few years. Mr. Spahn stated that he cannot give a pot of money to government because they will spend it. He stated that he does not want any part of raising the millage to 10 mills. Mr. Cook proposed cutting the barricade program funds by a couple of percents to save for future protects. Ms. Macdonald stated that she was not in favor of the 10 mit proposal because today's taxpayers should not pay for the future, only today's protects. Mr. Richard Fernandez: Asked about the 10 mil proposal. Mr. Mark Cohen: Spoke about lounge chairs at the pool and the Village Hall roof. Ms. Donna Baxter: Stated that the Council should invest In the future of the Shores to attract new families and was In favor of a 10 mil proposal. Mr. Spahn stated that the Council has Increased Recreation Department's budget each year. Mr. Ed Harrigan: Spoke about the Country Club and potentlal problems in the future. Shores recycling. She stated that It would reduce the garbage fee to $372.50. Mr. Courtney stated that the down side is that the Village will have a trailer that is not being used. Mr. Benton stated that the contractor may purchase the trailer. Mr. Benton stated that contracting out Is a better deal; however, the residents will lose personalized service. Mr. Cook asked how long Is the contract and can they Increase fees. Mr. Benton replied 5 years with no out clause. Mr. Loffredo stated that recycling is changing and that he Is not in favor of locking the Village Into a 5 year contract at this time. Mr. Cook asked what would happen to the recycling manpower. Mr. Benton replied that they would be laid off. Mr. Courtney stated that he would be willing to grant tentative approval to contract out and have IWS make a presentation to the Council. Mayor Johnson stated that that was a good Idea. Mr. Spahn stated that the environment Is very Important and the Council should not turn their backs on It. Mr. Cook and Mr. Spahn both stated that they agree with Mr. Courtney. Mr. Loffredo suggested holding on to the recycling trailer If IWS does not perform. Ms. Margaret Burch: Spoke about losing control. Ms. Jean Blum: Spoke about garbage fees. Mr. Charles Smith: Stated that the Council should not give up control on recycling. Mr. Courtney stated that there would be a great cost savings if the Village contracts out. PARKS Mr. Benton reviewed from Mr. Spahn. Mr. funding. Ms. Margaret Burch: the labor costs In response to questions Cook reviewed the street closure program Spoke about the 103rd Street entrance beautification protect. STREETS Mr. Spahn discussed the Increase In overtime costs. Mr. Loffredo suggested that the Council should wait on street closures and beautification until after the referendum vote and see where funds will be allocated. Mr. Spahn stated that the Council should proceed with the 103rd street project. Mr. Courtney stated that he agrees because it Is overdue. He also spoke about cleaning up the County side of 103rd Street. Ms. Betty Lasch: Spoke about adopt a highway program on 103rd Street. Mayor Johnson asked about the sea wall repair and that It should be budgeted in FY94. Mr. Jim Condit: Spoke about raising fees and spending funds on barricades. PUBLIC WORKS ADMINISTRATION Mayor Johnson asked who Is covered under the union contract and what Is In the contract regarding merit Increases. Mr. Benton responded. Mr. Spahn suggested the following schedule for merit Increases: 10% - 5% 15% - 3% 25% - 2% 50% - cost of living only Ms. Macdonald stated that Mr. Spahn's suggestion would cost approximately $10,000. Mr. Loffredo and Mr. Courtney stated Mr. Loffredo spoke about how to make a profit at the Club. Ms. Betty Lasch: Spoke about the marketing of Miami Shores and that the Chamber will not match funds as proposed by Spero Canton. Mr. Jim Condit: Asked about Special Benefit Districts. Mr. Mark Cohen: Asked about pay raises for police. Ms. Jean Blum: In favor of 10 mil proposal to get more Input from the residents. Mr. Brian Gart: Spoke about citizen participation and the spiraling down of the Village. Mr. Cliff Walters: Spoke about 10 mil proposal and was in favor of having room to work with the budget. Mr. TF Chambers: Stated that the Council should accept the Village Manager's Budget. Mr. Mark Sell: Asked about the B&Z pamphlet. Mr. Spahn suggested putting $70,000 saved from this year In the Capital Improvement Fund with a mil'Iage of 8.62. Mayor Johnson suggested 9 mills. Mr. Cook proposed 8.5 mills with cuts In the street closure funds. Mr. Cook and Mr. Loffredo concurred with the 8.62 proposed mi1lage rate. ITEM *4 ADJOURNMENT The meeting was adjourned at 9:50 p.m. Steven Jo so Mayor Attest: Gall Macdonald Village Clerk By: Scott W. Davis Deputy Village Clerk