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11-05-1991 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING NOVEMBER 5, 1991 The regular meeting of the Miami Shores Village Council was held on Tuesday, November 5, 1991, at the Miami Shores Village Hall commencing at 7:34 p.m. with the following members present: Henry T. Courtney Robert Cook Herb Spahn Stephen Loffredo Also present: Gall Macdonald William F. Fann Absent: Mayor Johnson The invocation was delivered by Reverend Don Flauchmeler from the Advent Lutheren Church. Mr. Cook was Acting Mayor due to Mayor Johnson's absence. Mr. Cook presented a Certificate of Appreciation to Terrell Chambers for his service on the Planning and Zoning Board. Mr. Cook presented Outstanding Citizen Award to the Wilson Family. Mr. Cook presented a proclamation proclaiming November as Hospice Month In Miami Shores. Mr. Cook presented a proclamation proclaiming "World Aids Day". ITEM *1 MINUTES Mr. Courtney moved approval of the minutes from the 10/15/91 Regular Council meeting. Mr. Loffredo seconded the motion and the vote was unanimous in favor. Mr. Cook acknowledged receipt of the minutes from the following meetings: Recreation Advisory Committee 9/16/91 Fine Arts Commission 9/23/91 Country Club Advisory Board 9/25/91 Planning and Zoning Board 9/26/91, 10/10/91 ITEM *2 MIAMI SHORES BOARD AND COMMITTEE APPOINTMENTS: a. Pension Board 1. Citizen Representative Mr. Joseph Charles and Mr. Walter Latimer spoke on their own behalf. Mr. Charles and Mr. Latimer were appointed by paper ballot. 2. Employee Representative Mr. Spahn moved to reappoint Jean Bryant to the Pension Board. Mr. Loffredo seconded the motion and the vote was unanimous In favor. b. Recreation Advisory Board Mr. Spahn moved to unanimously support Ms. Robin Gart for the Recreation Advisory Committee. Mr. Loffredo seconded the motion and the vote was unanimous In favor. c. Handicapped Services Ms. Macdonald advised the Council that there were no applicants and that staff is still advertising the position. d. Personnel Appeals Board Mr. Frank Hegedus, Mr. Walter Latimer and Dr. Jay Stein all spoke on their own behalf. Mr. Latimer, Mr. Thornton and Mr. Hegedus were appointed to the Board by paper ballot with terms ending in 1993. Ms. Kay Macoy and Dr. Jay Stein were appointed to the Board by paper ballot with terms ending In 1994. e. Beautification Advisory Committee Mr. Spahn moved to appoint Ms. Donna Baxter and Ms. Robin Gart to two of the three vacancies and readvertise. Mr. Courtney seconded the motion and the vote was unanimous in favor. ITEM *3 DISCUSSION AND POSSIBLE ACTION REGARDING POOL ENGINEERING FEE PROPOSALS. Ms. Macdonald reviewed the background and stated that the answer to question number 1 In the engineering report Is that there is no usable life span of the pool. She stated that it will cost $130,000 over the next 10 years to repair the pool complex. She recommended that the Village Council accept the report as the plan of action for the future of the pool and to use the $60,000 set aside in this fiscal year to complete repairs that were Indicated as being required so that we can continue using the facilities. Mr. Courtney stated that handicapped access should be part of the future plan. Mr. Loffredo stated that past plans for handicapped access were for less than $20,000. He suggested that if a 10 year plan Is developed handicapped access should be Included. Mr. Doug Wood, President of HJ Ross, reviewed the pool report developed by his firm. Council members asked about specific sections of the report and Mr. Wood responded. Mr. Jeffery Nesbit, engineer with HJ Ross, spoke about a soakage pit for backwash in response to a question by Mr. Loffredo. Mr. Spahn suggested that the Village Manager set up a preventative maintenance program to keep up with the suggested maintenance. Mr. Brian Gart: Asked If the Council takes action on the plan will it be binding for the next 10 years. Ms. Macdonald stated that the Council cannot make a binding plan for future Councils. Mr. Gart spoke about more public input before a decision being made. Mr. Spahn stated that there Is no Input that anyone can give that would change his mind and that progressing with the report Is the only way to go. Mr. Spahn moved to accept the report as presented and Instruct the Village Manager to proceed as quickly as possible. Mr. Loffredo seconded the motion. Mr. Courtney stated that the Council should proceed with the plan as quickly as possible. The vote was unanimous In favor. Mr. Courtney moved to require the Village Manager to follow the guide lines of the report as far as what needs to be done immediately and what needs to be done In 6 months 1-2, 3-5 and 5-10 years, to follow the plan as closely as possible and make regular reports as to what's happening each of the recommended time periods. Mr. Loffredo seconded the motion and the vote was unanimous in favor. Mr. Cook called for a recess at 8:50 pm The meeting was reconvened at 9:05 pm. ITEM *4 REQUEST FOR AUTHORIZATION TO NEGOTIATE A FEE PROPOSAL WITH TRAFFIC ENGINEER. Ms. Macdonald reviewed the Competitive Negotiation Act regarding obtaining proposals from engineers. She stated that 7 firms made presentations and the top three were ranked by a panel In the following order: David Plummer and Assoc. Post, Buckley, Schuh, Jernigan Damon and Moore Mr. John Taylor, Vice President and General Manager, and Ramon Alvarez, Senior Associate, of David Plummer were in attendance to represent the firm. Mr. Alvarez and Mr. Taylor reviewed their proposal and the qualifications of the firm for Miami Shores Phase 11 traffic study. Mr. Courtney spoke about the amount of displaced traffic on some streets and that he would like to avoid that problem in the future. Mr. Cook stated that the most Important Item for the traffic study should be the displaced traffic situation. Mr. Jim Condit: Asked If the traffic study Is political. Mr. Loffredo replied that the traffic engineers will conduct an independent study with public Input. Mr. Mike Maguire: Spoke about the street closure program violating numerous and various statutes and the potential problems with street closures. Mr. Courtney moved to authorize Ms. Macdonald to negotiate with the traffic engineers. Mr. Spahn seconded the motion and the vote was unanimous In favor. Mr. Spahn moved for an emergency Item to be added to the agenda at position 7a regarding the proposed erection of a cellular telephone tower at the North end of the Shores. Mr. Loffredo seconded the motion and the vote was unanimous In favor. ITEM *5 DISCUSSION AND POSSIBLE ACTION REGARDING WORKING WITH THE CHAMBER OF COMMERCE FOR THE PROMOTION OF THE VILLAGE. Ms. Macdonald reviewed the background. She stated that this is not a solitary venture and should Include Input from a wide range of people. She recommended that the Village Manager be authorized to meet with the Chamber of Commerce and develop a proposal to create a marketing plan for the Village. Mr. Spahn stated that a mixed committee Is hard to handle especially If funds are Involved. Mr. Pat Duffy reviewed the recommendations from the Chamber of Commerce for a Miami Shores Development Committee. He stated that the Chamber is ready to develop a plan for Miami Shores but Is seeking the help and input of the Village. Mr. Courtney asked Mr. Duffy what the Chamber wants. Mr. Duffy replied that the Chamber wants the support of the Village. Mr. Spahn stated that he Council wants to be Involved without creating an official Board. Mr. Loffredo suggested sending 2 Council members to meet with the Chamber group and comply with the Sunshine regulations by having minutes of the meetings recorded by the committee. Mr. Fann stated that the Village should be responsible for complying with the Sunshine Laws. Mr. Spahn suggested that the Village Manager and 1 Council member be on the committee. Mr. Rick Fernandez spoke about the difference between the proposed committee and the Downtown Revitalization Board. Mr. Courtney suggested getting professional people who are Involved in marketing on the committee. Mr. Duffy stated that the Marketing Department of Barry University Is available to help Miami Shores. Mr. Cook suggested developing a committee that would meet the needs of the Village; however, would not report back to the Council. Mr. Loffredo stated that it would be much better If the Council gives support but without denying the comittee of independence. Mr. Cook stated that he prefers that no Council member be on the committee and have the Village Manager be Instrumental In the committee. ITEM *6 AN ORDINANCE AMENDING SECTION 3-17, SECTION 3-19 AND SECTION 3-22 OF ARTICLE 11, CHAPTER 3 OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, FLORIDA; REDEFINING ALARM BUSINESS; ADDING DEFINITION OF ALARM PERMIT; PROHIBITING ALARM SYSTEMS WITHOUT PERMIT; ESTABLISHING ALARM SYSTEM PERMIT FEE; PROVIDING MEANS FOR REVOCATION OF ALARM SYSTEM PERMIT; ESTABLISHING EFFECTIVE DATE. Second and final reading. Ms. Macdonald read the caption of the ordinance, explained the background and recommended approval. Mr. Loffredo moved approval on second reading. Mr. Courtney seconded the motion and the vote was unanimous In favor. ITEM *7 AWARD OF BID FOR TUB CHIPPER ASPHALT PAD. Ms. Macdonald reviewed the background and stated that the low bid was In the amount of $17,200 and received from Rainbow Paving. She recommended awarding the bid to the low bidder. Mr. Loffredo moved to award the bid to the low bidder. Mr. Courtney seconded the motion and the vote was unanimous in favor. ITEM *7A DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED ERECTION OF CELLULAR TELEPHONE TOWER. Mr. Spahn introduced the Item and stated that the proposed location for the tower is at the corner of NE 2nd Avenue and 115th Street. He stated that a resolution expressing the Council's opposition to the tower be created and a strong letter to Sister Jean of Barry University be sent to express the feelings of Miami Shores. Ms. Elizabeth Ritter spoke about the location and the construction of the proposed tower. She stated that the proposed tower Is 11 to 16 stories high. Mr. Spahn moved to adopt a resolution supporting the position of the staff and the Directors of the County Planning Department and Building and Zoning Department In opposition to the proposed erection of the tower and to direct the Village Manager to communicate this vigorous objection to both Barry University and the Dade County Commission. Mr. Loffredo seconded the motion. Mr. Ed Harrigan: Spoke about the tower emitting microwaves and an environmental Impact study being needed. Ms. Dottie Yates: Suggested stronger language In the resolution. Mr. Mark Novack: Asked about the level of microwave emission. Mr. Spahn suggested calling the Metro Commission to voice opposition. The vote was unanimous in favor. ITEM *8 ANNOUNCEMENTS Mr. Cook read the announcements. ITEM *9 COUNCIL COMMENTS Mr. Spahn spoke about students from Barry University attending the Village Council meetings. Mr. Courtney spoke about the death of Al Quinton, the per- formance at the theater and the use of the theater. Mr. Loffredo spoke about Al Quinton and the theater performance. Mr. Cook spoke about revisiting the pool Issue, Halloween Howl and a program to nominate citizens for an outstanding citizens award. ITEM *10 PUBLIC COMMENTS Ms. Betrice Shandloff: Spoke about the short time on the parking meters downtown. ITEM *11 ADJOURNMENT The meeting was adjourned at 10:55 pm. Attest: Gall Macdonald Village Clerk By: Scott W. Davis Deputy Village Clerk Steven Jonson Mayor