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10-17-1989 Regular Meeting,J MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING OCTOBER 17, 1989 The regular meeting of the Miami Shores Village Council was held on Tuesday, October 17, 1989 at Village Hall commencing at 7:34 p.m. with the following members present: Mayor Courtney Herb Spahn Spero Canton Stephen Loffredo Marty Stofik Also present: Gall Macdonald William Yates The invocation was delivered by Reverend Clifford Horvath from the Episcopal Church of the Resurrection, followed by the Pledge of Allegiance. Mayor Courtney presented a "Red Ribbon" proclamation to "Informed Families" representative Joy Claussen. ITEM *1 MINUTES Ms. Stofik moved approval of the minutes from the Regular Council Meeting of 10/3/89. Mr. Canton seconded the motion and the vote was unanimous In favor. Mayor Courtney acknowledged the minutes from the following meetings: Country Club Advisory Board 9/27/89 Fine Arts Commission 10/2/89 Planning and Zoning Board 9/28/89 ITEM *2 PLANNING AND ZONING ITEMS: REQUEST FOR APPROVAL OF VARIANCE FOR FIBERGLASS SHINGLE ROOF. Mr. LuBien explained the background behind the request. Mr. Spahn stated that the petitioner must be present for the Council to grant the variance. Mr. Canton moved to table variance until the petitioner Is present. Mr. Loffredo seconded the motion and the vote was unanimous In favor. REQUEST FOR APPROVAL OF VARIANCE FOR DRIVEWAY SETBACK. Mr. LuBien explained the background and stated that the variance has been approved by the P&Z board. Ms. Stofik moved to endorse the recommendation of the P&Z Board and grant the variance as requested. Mr. Spahn seconded the motion and the vote was unanimous In favor. ITEM *3 DISCUSSION AND POSSIBLE ACTION REGARDING SEWERS ON NE 2ND AVENUE. Ms. Macdonald explained the background and the costs. She reviewed the memo to the Council dated 10/17/89 "Sanitary Sewer Improvement Protect". Mr. Canton stated that the Dade County figures are only 10% over the figures presented by the Port Orange firm. Mr. Spahn suggested talking to a few of the property owners downtown then come back to the Council and have a workshop to develop objectives for downtown. Mr. Loffredo stated that sewers will create more of an environment to have more of a variety of businesses, and sewers will be an Improvement downtown. He said everyone should be on record with regard to the sewer Issue and all meetings should be In the open. Mayor Courtney broke the figures down to the monthly costs for sewers. Pat Dahne, the Chairman for the Downtown Revitalization Board, reviewed the objectives of the downtown area. She said downtown should be a specialty retail area and that there is a written plan which Is available for anyone to see. Mr. Henry Everett spoke about the sunshine law and committee meetings. He also spoke about the economic factors of sewers. Mr. Condit asked If the Council has 50% of the property owners on the sewer petitions. Mr. Canton responded that 50% Is not required. He said that all that Is required is a resolution of the Council. Mr. Spahn stated that the property owners will pass on the costs and some marginal businesses cannot afford the raise In rent. Mr. Loffredo asked If the Council wants to build In the direction of a more modern retail district or more residential units with a low rate. Ms. Macdonald stated that the the County would hold hearings and the property owners would have a chance at that time to voice their opinion. Mayor Courtney stated that he is In favor of sewers. He said that when you put In sewers you raise the property values. Mr. Bennett stated that the property owners are up to the limit now with rents. Ms. Jane Harrigan stated that storm sewers are necessary on 2nd Avenue. She also spoke about businesses offering classes downtown. Mr. Everett thanked the Council for being fair In having a workshop to get Input. Ms. Stoflk stated that a meeting with the property owners Is a wonderful Idea. She said that she wants a meeting with all of the property owners. Ms. Macdonald stated that all of the property owners were Invited to tonight's Council Meeting. Ms. Stoflk stated that the Council cannot require sewers downtown, the County Commissioners are the ones who make that decision. She stated that the Council can only start the protect. Mr. Canton stated that the merchants are behind the sewer Issue. Mr. Canton moved to have the sewer workshop on November 14th. There was no second forthcoming. It was determined that Ms. Macdonald would poll the Council to select a date for a workshop and Inform the Council of that date when a determination was made. ITEM *4 REQUEST TO APPROPRIATE BUDGETARY SURPLUS FOR PURCHASE OF PUBLIC WORKS RADIO SYSTEM. Ms. Macdonald explained that Mr. Tom Benton has been trying to purchase radios for 2 years. She recommended bringing the money forward from last year to finance the purchase. Mr. Canton suggested using the old police radios or use beepers. Mr. Benton stated that the police radios do not have the necessary range to contact the trucks when they go to the dump. Mr. Spahn moved approval. Ms. Stoflk seconded the motion and the vote was unanimous In favor. Mayor Courtney called for a recess at 8:50 p.m.. The meeting was re -convened at 8:58 p.m.. ITEM *5 DISCUSSION AND POSSIBLE ACTION REGARDING PUBLIC SCHOOLS. Mr. Canton explained the background behind the agenda Item. He said residents are leaving the area because of the public school system. Mr. Canton said the school system affects the property values of the homes In the Shores. He reviewed his memo to the Council dated 10/12/89. Mr. Loffredo spoke about his meeting with the School Board and their negative reaction. Ms. Stofik stated that the School Board cannot show residents that Miami Edison Is equal to other schools. Ms. Pat Parham, Principal at Horace Mann Middle School, stated that she Is very proud of her school and the students come from only the Miami Shores area. Ms. Stofik stated that she Is In favor of a "University middle and High School" at Barry University. Mayor Courtney suggested that Ms. Macdonald or Mr. Canton explore the University School concept with Barry University. Mr. Canton moved to look at Item *2 on his memo, (Creating a "university middle and high school" at Barry University, utilizing graduate students in Its education program.), and Instruct the Village Manager to make contact with Barry University and set up a meeting where either Mr. Canton or Ms. Stofik to sit down with a representative of Barry University and pursue the matter to find out what the possibility of developing a lab type of school at Barry University and what Input the Council would have to have from the Village of Miami Shores to make It happen. Ms. Stofik seconded the motion and the vote was unanimous In favor. Ms. Pat Parham stated that North Miami Senior High School will be opening a Magnet program soon. She said to call Dr. Judy Stein from the School Board who has information on the Magnet program. Ms. Stofik suggested putting school information In the newsletter. Mr. Canton suggested getting the information to the realtors in the area. ITEM *6 APPOINTMENT OF VILLAGE MANAGER AND VILLAGE CLERK. Mr. Canton stated that In the past 75 days he has seen a miracle by what Ms. Macdonald has done for Miami Shores. Mr. Canton moved to appoint Ms. Macdonald as the Village's permanent Village Manager and Village Clerk at a salary of $62,500 plus $3000 car allowance. Mr. Spahn seconded the motion. Mr. Loffredo stated that he opposed the car allowance. Mr. Spahn stated that for many years there has been a car allowance for that position. Mr. Loffredo stated that Mr. Johnson was hired at $49,000 or $50,000 plus a car allowance and now the Council Is offering $62,500. He said that that Is a big Increase to tell the taxpayers. Ms. Stofik stated that she agreed $48,000 to $62,000 Is a dramatic Increase for the Village Manager. Mr. Canton amended his motion to $60,000 plus $3000 car allowance. Ms. Macdonald stated that according to the charter the Village Manager Is not required to participate in the pension plan and she requested the same plan that the Council used for Mr. Johnson with the city's contribution going to her personal ICMA account rather than the city's pension plan. Mayor Courtney stated that Ms. Macdonald has shown tremendous professionalism as a Manager. Ms. Stofik stated that In the past there was a package for the Village Manager which Included funds for conferences, pension and salary. Mr. Yates stated that It Is appropriate to have the pension Issue part of the Council's decision In the hiring process. Mr. Loffredo offered an amendment to the motion allowing Ms. Macdonald to privately Invest the Council's pension contributions and to note that the Village Manager always serves at the pleasure of the Council. Mr. Canton accepted the amendment. The vote was taken for the motion on the floor and was unanimous In favor. Ms. Stofik moved to appoint Ms. Macdonald as the Village's permanent Village Clerk. Mr. Canton seconded the motion and the vote was unanimous In favor. ITEM *7 RESOLUTION ADOPTING MIAMI SHORES VILLAGE PERSONNEL RULES AND REGULATIONS HANDBOOK; PROVIDING EFFECTIVE DATE. Mayor Courtney read the caption of the resolution. Ms. Macdonald reviewed the background. Mr. Loffredo spoke about the Hatch Act and political activities by public employees. Mayor Courtney asked about tuition reimbursement. Ms. Macdonald stated that there are checks and balances written Into the policies. Ms. Stofik stated that she would like to see the phrase that the course must be job related. Ms. Stofik suggested a parental leave Instead of maternity leave. Ms. Macdonald stated that an employee can ask for an unpaid leave of absence In addition to maternity leave. Ms. Stofik stated she would like to add the ability for a male employee to use paternity leave If the employee's wife has a difficult pregnancy or delivery. Mr. Loffredo suggested broadening the maternity leave to 4 months. Mr. Canton stated that he agreed that the leave should be be 4 months. Mr. Canton moved approval with the change In maternity from 3 up to 4 months and the phrase added that for tuition reimbursement the course must be Job related. Mr. Spahn seconded the motion and the vote was unanimous In favor. ITEM *8 A RESOLUTION REQUIRING THE MIAMI SHORES VILLAGE MANAGER TO MAKE WRITTEN REPORT TO THE VILLAGE COUNCIL OF EACH INSTANCE OF INTERFUND TRANSFER OF FUNDS FROM THE MIAMI SHORES GENERAL FUND ACCOUNT TO THE MIAMI SHORES COUNTRY CLUB ENTERPRISE FUND ACCOUNT. Ms. Macdonald explained the background and recommended approval. Ms. Stofik moved approval and Mr. Canton seconded the motion. Mr. Spahn asked why the Finance Director would not send a copy to the Council when transfers are made. Ms. Macdonald stated that after adoption It will be the law that the Council must be contacted If a transfer occurs. The vote was unanimous In favor. ITEM *9 AN ORDINANCE AMENDING SECTION 3-22 OF THE CODE OF ORDINANCES, MIAMI SHORES VILLAGE, FLORIDA; INCREASING THE NUMBER OF FALSE ALARMS CONSIDERED TO BE EXCESSIVE WITHIN A CALENDAR YEAR; INCREASING THE SERVICE CHARGE FOR THE FIRST AND SECOND EXCESSIVE FALSE ALARM FROM $25.00 TO $50.00 EACH AND ALL EXCESSIVE FALSE ALARMS THEREAFTER FROM $500.00 TO $700.00 EACH AND INCREASING REINSTATEMENT FEE FROM $75.00 TO $100.00; PROVIDING EFFECTIVE DATE. Ms. Macdonald explalned the background and stated that the ordinance was being presented as an emergency ordinance. Mayor Courtney read the caption of the ordinance. Ms. Stofik moved approval. Mr. Canton seconded the motion and the vote was unanimous. ITEM *10 AN ORDINANCE AMENDING SECTION 904(a) OF MIAMI SHORES VILLAGE ZONING ORDINANCE 270, AS AMENDED; REQUIRING PLANS PREPARED BY REGISTERED ARCHITECT OR A REGISTERED ENGINEER FOR ISSUANCE OF BUILDING PERMIT FOR GARAGE, CARPORT AND OPEN PORCH ENCLOSURES; PROVIDING EFFECTIVE DATE. Second and final reading. Ms. Macdonald read the caption of the ordinance. Ms. Stofik moved approval. Mr. Canton seconded the motion and the vote was unanimous In favor. ITEM *11 VILLAGE MANAGER'S REPORT Ms. Macdonald spoke about the public hearing for barricades on October 27th for residents In the effected areas. Ms. Macdonald also reviewed the figures on the Village Manager's report. ITEM *12 ANNOUNCEMENTS Mayor Courtney read the announcements. ITEM *13 COUNCIL COMMENTS Ms. Stofik spoke about the Florida League of Cities meeting and Cities Amigo program. Mr. Canton spoke about the Florida League of Cities meeting and a park In Port Orange. Mr. Spahn spoke about the Country Club. Mr. Loffredo spoke about the good condition of the golf course and the N. Miami Beach Annexation Study. ITEM *14 PUBLIC COMMENTS Mr. JC Brown spoke about barricades and the public hearing next Tuesday. Mr. Canton suggested moving the meeting to the Community Center. ITEM *15 ADJOURNMENT The meeting was adjourned at 10:17 pm. Attest: Gall Macdonald Village Clerk Scott W. Davis Deputy Village Clerk Aada `e ry T Courtney/ Mayor