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08-03-1989 Budget Workshop MeetingMIAMI SHORES VILLAGE BUDGET WORKSHOP AUGUST 3, 1989 The Budget Workshop of the Mlaml Shores VI1lage Council was held on Thursday, August 3, 1989 at the C. Lawton McCall Community Center commencing at 6:36 with the following members present: Mayor Courtney Herb Spahn Spero Canton Stephen Loffredo Marty Stofik Also present: Gall Macdonald William Fann Patti Varney BUILDING AND ZONING Mr. LuBIen stated that the only other place that his department can make cuts Is In operating expense. Mr. Spahn asked about professional services. Mr. LuBien replied that Item Is for Inspectors. Mr. Canton asked how often does the Village Inspect. Mr. LuBien replied that It varies but that the cost of inspection Is Included In the permit. Mr. Canton asked about workers comp costs. Ms. Macdonald stated that comp costs have gone up 28%. RECREATION Mr. Seller from Seller Keller and Assoc. provided figures for the pool alternative where everything Is built at pool level. He said the cost would be $325,000. He also said a new pool at a new site would be $600,000. Mr. Seller said the new pool would be 50'x 75'. He said It would cost between $50,000 and $75,000 to enlarge the new pool for a diving area. Mr. Canton asked about a grant for a new pool. Mr. Varney replled that If the State gives grant money then Miami Shores would not be able to restrict the use of the pool just to residents. Ms. Stofik asked about the cost to shore up safety problems. Mr. Seiler replied approximately $10,000. Mr. Loffredo asked about the life of the pool If It were to get repaired. Mr. Seller replied approximately 25-35 years. Mr. Loffredo asked If pools get financed through bonds. Mr. Seller replled sometimes and that the Florida League of Cities has a group bond program for 10 years. Mr. Canton stated that the Council has a year before It needs to make a decision. He suggested that Mr. Varney look In to what grants are available. He said he would like to see a brand new pool. Mr. Canton asked about the life of a new pool vs the old pool. Mr. Seller replied that a new pool would last a little longer but the construction on the existing pool will make It like a new pool. Ms. Macdonald asked If there was a consensus of the Council to seek grant money and to clarify that the resident requirement would have to be waived. Mayor Courtney replied that there Is not a consensus of the Council. Ms. Stofik asked about specific reductions and Mr. Varney explained how the budget would be effected. Ms. Stofik asked If basketball was Included In the budget how much would it cost. Mr. Varney replied $2,200. Mr. Loffredo asked If the Assistant Athletic Supervisor position was eliminated how much would It save. Mr. Varney replied approximately $16,000. Mayor Courtney read a letter from Ann Mennes who Is against staffing the position of Assistant Athletic Supervisor. Mr. Varney replied that years ago, without the Assistant Athletic Supervisor the athletic program was run very poorly. He also said that the Intermural program has grown very fast with the guidance of the Assistant Athletic Supervisor. Mr. Canton stated that he is not In favor of eliminating the position. He said the Council has already taken 10% from the Recreation budget. He also said If Mr. Varney Is willing to fight for the position it must be Important. Ms. Stofik stated that she supports leaving the position In the budget because of the growth of the programs. Ms. Macdonald stated that she totally endorses Mr. Varney In keeping the position staffed. Mr. Spahn stated that Mr. Varney Is the best person to make the Judgement and he supports keeping the position staffed. Ms. Stofik suggested putting basketball back In the budget and reduce security. Mr. Canton stated that the Village can have both the the Assistant Athletic Supervisor and the basketball program. Mayor Courtney stated that it Is the consensus of Council to keep the Assistant Athletic Supervisor. He said that Mr. Varney should be aware that there Is community criticism of the Assistant Athletic Supervisor position. Ms. Stofik spoke about the cost of maintenance at the Community Center and asked If there was any way to cut down on maintenance costs. Mr. Varney replied that the only way to cut back would be to cut back on hours and he said he doesn't see alot of waste at the center. Mr. Spahn spoke about the most effective use of light bulbs to reduce electric costs. Mr. Varney stated that he spoke to Mr. Benton about energy savings across the Village. Mayor Courtney asked about security In recreation. Mr. Varney replied that the Recreation Advisory Board endorses ID cards and he will expand the hours of staffing for the guards. Mr. Spahn stated that the Council has the funds to expand security and the Council should do It If the Village Manager agrees. Ms. Macdonald replied that she agrees. Mayor Courtney asked about non-resident use of recreation facilities. Mr. Varney reviewed the areas and times non-residents can use the facilities. POLICE Ms. Stofik asked why there Is more overtime If there Is more officers. Chief Zoovas replied, with more officers there will be more arrests, more court time and more overtime. Ms. Stofik asked about the trust fund for training. She asked If the Council can use the funds to reduce the budget. Chief Zoovas replied that It has been used In the travel and per diem line Item. Mr. Canton asked Chief Zoovas about adding 2 officers this year and 2 next year. Chief Zoovas replied that he doesn't know how long It will take to fill the positions. Mr. Loffredo stated he would like to see 4 additional officers this year and staffed soon. Ms. Stofik asked If the Sergeant position would be filled before the 4 officers are hired. Chief Zoovas replied after the 4 officers are hired. Ms. Macdonald stated that only 2 full time positions are budgeted, or 4 positions for 1/2 year. LIBRARY There were no question for the Library. Mr. Loffredo stated that next year he will try for expanded hours for the Library. PUBLIC WORKS Mr. Benton stated that In order to reach budget cut requirements he had to cut positions. Mr. Spahn asked if there was enough latitude In the budget to hire day laborers. Mr. Benton replied no, especially In the Streets Department. Mayor Courtney and Mr. Spahn stated funds should be added to hire staff In emergencies. Mr. Benton stated that $4000 to $5000 Is needed to hire day laborers for emergencies. Mr. Loffredo stated that he agrees and that funds should be added, but he stated that the personnel should be labor pool personnel. Mr. Benton stated that he has vacancies because he will not staff with sub standard employees. Mr. Loffredo agreed with Mr. Benton on the policy not to hire sub standard employees. RECYCLING Mayor Courtney asked Mr. Benton when he will purchase the recycling equipment. Mr. Benton replied that the funds will be available October 1st and he will go out to bid and the program will be running by December 1st. Mr. Benton stated that until the Village goes out to bid the Council has the latitude to change the program. Ms. Macdonald stated that at the next meeting the Council will be voting on waste fees and that Is part of the recycling program. Discussion ensued about alley pickup vs curbside pickup. Mr. Benton stated that efforts to have alley pick up will be made. Ms. Stoflk stated that if the Village has a single trailer and It breaks down then the Village Is out of luck. Mayor Courtney stated that the consensus is to find a vehicle that will fit in the alleys. DOWNTOWN REVITALIZATION Ms. Barbara Witte spoke about Irrigation for downtown. She said a street-scape should precede irrigation. Ms. Witte also spoke about the protects that the Board Is doing downtown. Mr. Loffredo stated that he disagrees and that the irrigation still needs to be done. He said that It Is not wise to divert the irrigation money at this time. Mr. Canton stated that he would like to fund the street-scape for $4000. Mr. Loffredo stated that the Council should view other areas to see what works and what doesn't. Ms. Stoflk stated that she Is In favor of funding $10,000 with $4000 going to a street-scape. Mr. Spahn stated that he would like some kind of Idea of what total amount Is Downtown Revitalization talking about for redoing the streets downtown. Mayor Courtney stated that there Is a consensus that Ms. Macdonald look for $10,000 for Downtown revitalization between now and September. FINANCE Ms. Macdonald explained that funding for 1/2 of a person would be deleted from the budget and the Clerk Typist would fill In as receptionist. NON -DEPARTMENTAL Ms. Macdonald stated that the newsletter has gone up $4,000. Mr. Spahn stated that that Is absolutely not acceptable. Ms. Stoflk suggested combining months in the summer and only having 10 Issues. Mr. Canton stated that he agrees with Mr. Spahn and Ms. Stofik and the cost must be reduced. He said that the Village has over upgraded the paper. Mr. Loffredo stated that the look of the newsletter Is very Important and he Is willing to cut 2 Issues out. Mayor Courtney stated that it is the consensus of the Council to Increase the budget $9000 from last year up to $15,000 and adjust postage down by $1000. Ms. Macdonald spoke about a protected self Insurance program that she Is Investigating. She said that If the VIllage goes with the program then the VIllage will not need the Insurance study. She also said that If the Village doesn't go with the program then the Village needs the study to see If the Village Is at risk In an area that the VIllage is not adequately Insured. The meeting was adjourned at 10:00 p.m.. Attest: Gall Macdonald By: Scott W. Davis Deputy VIllage Clerk