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01-17-1989 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING JANUARY 17, 1989 The regular meeting of the Miami Shores Village Council was held on Tuesday, January 17, 1989, at Village Hall commencing at 7:33 p.m. with the following members present: Mayor Spero Canton Robert S. Butler, Jr. Karen Kirby Stephen Loffredo Marty Stoflk Also Present: Elly F. Johnson William F. Fann The Invocation was given by Pastor John Hirst from the Redeemer Lutheran Church and Mayor Canton led the Pledge of Allegiance. ITEM *1 MINUTES Dr. Butler moved approval of the minutes from the regular Council meeting of 1/3/89. Ms. Stofik seconded the motion. Mr. Loffredo requested a clarification of Mr. Fann's statement on page 3 of the 1/17 minutes. Mr. Fann replied that he had said that the Club could be sold or leased but that it must be appraised and cannot be sold or leased for less than appraised value. The vote was taken for the motion on the floor and the vote was 4 to 1 In favor with Ms. Kirby voting against. Mayor Canton acknowledged receipt for the following minutes: Pension Board 11/15/88 Downtown Revitalization Board 1/4/89 Code Enforcement Board 1/5/89 Planning and Zoning Board 1/12/89 ITEM *2 PRESENTATION OF MOBILE CRIME WATCH AWARDS Ms. Dottie Yates, the coordinator of Miami Shores Crime Watch, and Mayor Canton, presented "number of hour" awards to the following Mobile Patrollers: Pat Proctor 56 Ben Wiener 114 Virginia Forsyth 204 Doris Sedacca 300 Carol McClure 312 Dell Matchett 502 Bob Hanna 334 Jack Dalrymple 1064 Ms. Yates thanked the Mobile Patrollers for the great fob they are doing. ITEM *3 APPROVAL OF VARIANCE FOR CBS WALL Mr. Lublen presented the Information for the variance. Dr. Butler asked does the request for the variance include the area that was not approved by the Planning and Zoning Board. Mr. Rossi replied that the variance was only for approved areas and that the Planning and Zoning Board had a unanimous vote on the areas that did pass. Dr. Butler stated based on the unique unanimous cooperation of the Planning and Zoning Board and the facts of the situation, he would move for approval of the variance as requested by Mr. Diaz. Mr. Loffredo seconded the motion and the vote was unanimous In favor. ITEM *4 AN ORDINANCE AMENDING SECTION 18-49(b)., ARTICLE Ill, CHAPTER 18, OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, FLORIDA, REDUCING THE AGE TO BE USED IN COMPUTING EARLY RETIREMENT BENEFITS FROM SIXTY-FIVE TO SIXTY-TWO, _PROVIDING FOR EFFECTIVE DATE. Mr. Johnson read the title of the ordinance and stated that approval of the ordinance was recommended by the Pension Board. Mr. Loffredo asked Dr. Butler to clarify the Issue. Dr. Butler stated that the change was recommended by the actuary. Mr. Loffredo stated, based on the clarification of staff and Dr. Butler he would move adoption of the ordinance amending section 18-49(b). Dr. Butler seconded the motion and the vote was unanimous In favor. ITEM *5 DISCUSSION ON PLACING SPECIAL TAXING DISTRICT FOR PERMANENT BARRICADES ON APRIL BALLOT. Mayor Canton explained why this Item was placed on the agenda and asked for discussion. Mr. Loffredo asked what the date was to have the final wording for the question to be placed on the ballot. Mr. Johnson replied March 17, 1989. Dr. Butler stated that he would like to have a dollar figure to put on the ballot so residents know what they are voting for. Mayor Canton suggested rather than quote an exact figure for the protect a cap that the Village would not exceed each year would be better. Ms. Kirby asked the Mayor If It would be necessary to go back to the voters each year. Mayor Canton replied that the Council wouldn't have to go back each year. Ms. Kirby stated the Council should come up with a 5 year top figure so residents know what the top amount Is. Dr. Butler suggested a time limit for the program and than at a later time a future Council could approach the residents If the project was not completed. Mr. Loffredo suggested 1/2 mil per year for 5 years based on $4,000 per barricade and maintenance costs for upkeep of the grass and plants. Ms. Stofik suggested that sufficient funds be requested at the beginning so that a maintenance fund could be establish from which maintenance would be paid over the life of the program so that the burden would not be put on the Public Works budget. Mr. Fann advised that the cap be put in mils on the ballot not In dollars. Ms. Kirby stated she wanted to clarify that the mils would not be within the 10 mil cap that the Village has, but over and above any tax that Is levied. Mayor Canton began discussion on another barricade related Item, the written report given by David Plumber and Assoc., Traffic Consultants. Mr. Ramon Alvarez and Mr. John Taylor represented David Plumber and Assoc. Mr. Alvarez stated that he met with the County to find out what their requirements were. He said his proposal meets their requirements and does not surpass those requirements. Dr. Butler asked Mr. Alvarez why they are not proposing to survey the early morning traffic. Mr. Alvarez responded that the County required afternoon peak hour counts. Dr. Butler stated that the Consultants should meet directly with the Council and limit meetings with the Mayors Task Force. Mr. Alvarez stated that could be done to find out what the public opinion was. Ms. Stofik asked which barricades specifically are represented by the proposal. Mr. Alvarez replied It was the same barricades that were on the last plan submitted to Dade County. Mr. Johnson stated that the County would not approve any barricades as permanent until a traffic study Is completed. Ms. Stofik asked what was the time frame for the traffic study. Mr. Alvarez replied that there was no exact time frame for the study, but typically It takes 4-6 months. Mr. Loffredo stated It would be more appropriate for Mr. Alvarez's company to deal with the Council Instead of the Mayors Task Force. Ms. Kirby Inquired of Mr. Johnson where the money would come from for the traffic study. Mr. Johnson replied the money would come from the contingency fund as there were no funds budgeted for the study. Ms. Stoflk stated that the traffic counts will be done on only one day In each area, but the traffic will vary In Miami Shores due to the traffic movement on 1-95. Mr. Alvarez replied that other than extremes In weather no provisions are made to take adjacent problems into consideration. Mr. John Taylor, Vice President of David Plumber and Assoc., stated there Is a review with the County after each separate task and that Is why it takes a long time to complete the study. Mr. Loffredo made a motion to Instruct the Village Manager to contract with David Plumber & Assoc. to conduct a study with the provision that the funds which are to be appropriated out of contingency shall have to be reimbursed to the Village from any special taxing district If such district Is approved by the voters. Ms. Stofik seconded the motion. Ms. Kirby asked for a clarification of the dollar figure of the study. Mayor Canton replied $27,900. Ms. Stoflk and Ms. Kirby both stated that there should be a clause In David Plumber and Assoc's contract to end the study If the voters do not pass the special taxing district. Mr. Johnson stated that if the taxing district did not pass Village wide, possibly some of the neighborhoods could still implement barricades and finance it themselves, but the study would still be necessary because the County will not approve any permanent barricades without the traffic study. Mr. Loffredo suggested that If the referendum does not pass In April and neighborhoods want to Implement barricades on a smaller scale, the neighborhoods would reimburse the Village for the cost of the study. Mayor Canton asked for public comment. All comments came from Miami Shores residents. Mr. Herb Spahn stated that he recommends that the Council not rush the special taxing district to the residents so that the residents will know better what they will be voting for. Admiral Condit asked why the Council Is committing the money for a study when the Council doesn't know how the vote will come out In April. Mr. Loffredo responded. Admiral Condit also inquired about the Mayor's Task Force. Mayor Canton responded. Mr. Frank Nowland stated he wanted to congratulate the Council for the barricades. Mr. Ed Harrigan inquired whether the Mayor's Task Force Is an advisory board. Mayor Canton and Ms. Kirby responded. Mr. Harrigan also stated the Plumber and Assoc. plan was not on the agenda and inquired If the Council was voting on the plan. He stated It was misleading. Mr. Loffredo responded. Ms. Debbie Seigler asked about funds that the Council appropriated for barricades East of the Boulevard. Mr. Johnson responded. Ms. Seigler stated the voters don't know exactly what they would be voting for In April. Mayor Canton responded. The vote was taken for the motion on the floor. All voted In favor of the motion except for Dr. Butler who was opposed. The Council took a recess from 9:35 to 9:49 p.m. Ms. Kirby moved that the Item directing the City Attorney and Village Manager to negotiate the contract with David Plumber and Assoc. and award the contract to them be placed on the agenda as an emergency Item. Ms. Stofik seconded the motion. The vote was unanimous In favor. ITEM *6 DISCUSSION OF COUNTRY CLUB FINANCES. Ms. Stofik stated that the continual losses at the Club Indicate a more serious problem. She went on to say that the Council can't seem to get all of the Country Club moving at the same time. She asked the Village Manager to summarize the current status of the Club financially as it relates to the Council's budget for the year both with regard to revenue and expense and where It appears the Club Is headed by the end of the year. Mr. Johnson stated that though the percentages are off there are changes that occured this year that are explained In the attached memo from Ms. Gall Macdonald. He said it appears that expenditures are up but that he thinks that by the end of the year It will come down and the Club can pick up the slack on the revenue side. He went on to say that he agrees that there have been problems at the Club but that they can be overcome. Ms. Stofik stated that she was very very very disappointed with the comprehensive plan that Mr. Klug presented to the Council. Mr. Klug stated that In the past he had said he would go out and get business and to show that he had Mr. Klug held up a check that he said was for a $30,000 function at the Club. Mr. Klug stated that the Club Is Inundated with business. Ms. Kirby asked Mr. Johnson to clarify the figures that were provided to the Council for the meeting. Mr. Johnson responded that Gall Macdonald could better clarify the membership figures because of the accounting methods used. Ms. Kirby asked Mr. Johnson how the Country Club will pay back the capital loan of $407,959 If there Is a loss at the end of the year. Mr. Johnson responded that he didn't feel that there would be a loss at the end of the year. Dr. Butler stated that the loan was taken out by the whole VIIIage not Just the Country Club. It was to be paid back In 5 years. He sald the loan was a risk taken by the council not a decision made by the Club management. Ms. Stofik asked Mr. Klug where will additional funds be coming from to make up for the Toss of December. Mr. Klug responded that the Breeders Cup functions will make up the loss. Ms. Stofik stated again that she was very disappointed with the comprehensive plan. Mayor Canton stated that the comprehensive plan Is a draft plan and would be rewritten many times. Ms. Stofik stated that she would like to see In the plan goals and direction for the Club in the long term. Mayor Canton asked Mr. Klug how long would it take to create a comprehensive plan with the Items discussed at this meeting. Mr. Klug responded 30 days. ITEM *8 VILLAGE MANAGER'S REPORT Mr. Johnson stated the Items In the Village Manager's report have already been discussed and that he had no further comments. ITEM *9 ANNOUNCEMENTS Mayor Canton read the announcements. ITEM *10 COUNCIL COMMENTS ITEM *11 PUBLIC COMMENTS Mr. Paul Buechele, a Miami Shores Village resident Inquired about erecting a wall between the Village and the County. He also spoke about crime In the Village. Mr. Seth Bramson, a Miami Shores Village resident inquired about the profit and loss statement for December. He also spoke about the figures that were presented to the Council, and said the Council Is being subjected to a snow Job. ITEM *12 ADJOURNMENT The meeting was adjourned at 10:59 p.m.. ATTEST: Elly F. Johnson Village Manager c,4/2 By: ate'` Scott W. Davis Deputy Village Clerk