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04-19-1988 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING APRIL 19, 1988 The regular meeting of the Miami Shores Village Council was held on Tuesday, April 19, 1988, at Village Hall commencing at 7:30 p.m. with the following members present: Mayor Spero Canton Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Also present Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Rev. John Stroman, Rader Memorial United Methodist Church, giving the invocation followed by the Pledge of Allegiance. Mayor Canton and Lela Jacobson, Mobile Crime Watch Coordinator, presented awards to Mobile Crime Watch volunteers. MINUTES 1. Regular Council Meeting 4/5/88. Mrs. Kirby request- ed her comments on page 3 reference the Golf Course Superin- tendent Include she had asked that he be removed. Mrs. Stofik made a motion to approve the minutes as amended. Dr. Butler second the motion and It passed unanimously. Receipt Acknowledged: 2. Fine Arts Commission 4/5/88 3. Pension Board 3/7/88 4. Downtown Revitalization Board 4/6/88 5. Code Enforcement Board 4/7/88 6. Planning and Zoning Board 4/14/88. Mayor Canton requested the Board review currrent zoning for exterior lots on the northern boundary of Biscayne Blvd. Robert Rossi, Chairman of the Board, advised that these lots are zoned for multi -family dwellings. Upon request from Mayor Canton, he stated this would be reviewed as the next perimeter area. Mrs. Kirby identified exterior health violations at the motel In this area. Mr. Rossi also recognized these as code enforcement problems which should be addressed. Mr. Loffredo suggested the Board do a study of rezoning comparable to the small office buildings north of this boundary. Mr. Rossi advised he would refer the suggestion to Robert Swarthout, the Village's Comprehensive Planner. PLANNING AND ZONING ITEMS a. Request for Approval of New Additional Use, Item *5, Minutes of 4/14/88 Frank LuBlen, Director of Building and Zoning, stated the request Is for both a use not listed as a permitted use for this district, teaching art classes, and would be an additional use for the business. Dr. Butler made a motion to uphold the Planning and Zoning Board's decision to approve the new additional use. Mr. Loffredo second the motion and commended the Board for Its decision. The motion passed unanimously. b. Request for Approval of Reroof with Fiberglass Shingles, Item *6, Minutes of 4/14/88 Mrs. Stofik suggested the Board establish guidelines for acceptable alternatives for those homes not able to support cement tiles. Mr. LuBlen advised that the primary alternative was fiberglass shingles. Dr. Butler made a motion to uphold the Planning and Zoning Board's decision to approve the request. Mrs. Stofik second the motion and It passed unanimously. REQUEST FOR FUNDS FOR 1988-1989 FISCAL YEAR BUDGET Yvonne Moyer, President of Friends of the Library, and Alice Burch, member, presented a brief history of their group and requested $2,000 funding for their Annual Children's Book Fair. The group Is not a fund raising entity and Increased costs to provide entertainment for the Fair have exceeded revenue from membership fees and donations. Dr. Butler stated funding support would establish a precedent as the group Is not appointed by the Council. He did not consider this proper use of public funds and encouraged the group to plan activities within their budget. Although he agreed It was not a good policy to use public funds for private organizations, Mr. Loffredo stated he would agree on a one time donation. Mrs. Stofik commended the group for Its work and encour- aged residents to participate. Mr. Loffredo made a motion to Instruct the Village Manager and the Finance Director to Include a $2,000 grant In the 1988-1989 fiscal year budget. Mrs. Stofik second the motion and It passed by a 4/1 vote with Dr. Butler dissenting. REQUEST FOR THE RESCINDING OF ORDINANCE RESTRICTING COMMER- CIAL STILL PICTURE PHOTOGRAPHY ON PRIVATE PROPERTY Suzanne Spear, 9325 N. Bayshore Drive, requested the Council rescind the ordinance which would thus eliminate the restrictions of the 30 days between fiimings, 3 day limit per permit, $50 permit fee, and days and times for shooting. She stated it would be In the best Interest of those concerned, the Village and the photographic Industry to rescind the ordinance. Still photography usually requires 5-8 people, most of the work Is done within the business or home, there are no large vans or generators and there Is no noise or disturbance to the community. She further stated the 30 day Interval between shooting creates a hardship on the photographic Industry wishing to use her home during the fall and winter season. Mrs. Frederick Mueller, 1263 N.E. 93rd Street, Identified problems with the Inconvenience and weight of heavy equipment on the street which has resulted In broken water pipes and the Increased traffic from the general public to see the home. She felt the Village was selling out to commercialism In the residential area by permitting filming. Gigl Gray, 9300 Bayshore Drive, commented on damage to her property during the filming by Miami Vice, the Increase In her water bill as water pipes were broken because of heavy equipment. She requested the Council keep the area residen- tial and not commercial. Chris Mayo, 1275 N.E. 93rd Street, stated the neighbors have compromised to accommodate filming. She requested a copy of Mrs. Spear's letter to the Council so she could respond. Mrs. Kirby stated she would not support lifting restric- tions on still picture photography unless the entire ordin- ance were rescinded and only still photography were permit- ted. She would even consider requesting the entire ordinance including motion picture filming be rescinded. The general census of the Council was to proceed to the next agenda Item. AWARD OF BID FOR PUBLIC RELATIONS FOR MIAMI SHORES VILLAGE Mayor Canton advised that a meeting was scheduled In the future with the business community to request donations and present the program. He stated Gerry Kaupper and Mr. Johnson assisted In the review of the bid presentations and recommended the firm of Susan Newman, Inc. with the lowest bid. Mrs. Stoflk and Mr. Loffredo requested specifics on the Image Susan Newman, Inc. would present of the Village. Dr. Butler made a motion to award the bid to Susan Newman, Inc. as recommended by the Manager. Mayor Canton passed the gavel to Mr. Loffredo and second the motion. Mr. Johnson recommended the Council schedule a public relations workshop for Ms. Newman's presentation at 7:00 p.m. before the next regular Council meeting. The award of the bid would be an agenda Item for that meeting. This was agree- able to Ms. Newman who was present at the meeting. Mrs. Kirby stated she would not support a public rela- tions program. Dr. Butler removed his motion and Mayor Canton removed his second to the motion. Dr. Butler then made a motion to table the Item until the next meeting. Mrs. Stofik second the motion and it passed unanimously. Mr. Loffredo returned the gavel to the Mayor. AWARD OF BID FOR WHIRLPOOL Mr. Johnson recommended the bid be awarded to Green's Pool Service, Inc, In the amount of $9,680. Donations In excess of $5,400 have been made. Budget funds In the amount of $4,500 are available. Dr. Butler made a motion to award the bid to Green's Pool Service, Inc. Mr. Loffredo second the motion and commended the staff on the location of the whirlpool at the northwest corner of the pool deck. Mayor Canton commended Bess Carnegie on her perservance and commitment In the fund raising campaign. J.D. Varney, Recreation Director, advised that Jim Clay of Atlantic & Gulf, the other bidder on the protect, wished to address the Council. Mr. Clay stated he was the low bid- der and as his company was new It did not have the experience of the other firm. Mr. Varney responded that for the few hundred dollars difference In the bids the preference was to go with the more experienced company. Mrs. Kirby preferred awarding the bid to the lowest bidder and encouraged support of new small businesses. The motion to award the bid to Green's Pool Service passed by a 3/2 vote with Mrs. Kirby and Mrs. Stofik dissenting. AWARD OF BID FOR FERTILIZER FOR GOLF COURSE Mr. Johnson requested the normal bid procedure be waived for the purchase of the bulk fertilizer as Estech, Inc. was the sole source vendor. The cost of the purchase Is $14,992.75. Dr. Butler made a motion to approve the recommendation of Mr. Johnson. Mrs. Stofik second the motion. Mrs. Kirby expressed concern that the Superintendent's choice of fertilizer was not the right kind. The motion passed by a 4/1 vote with Mrs. Kirby dissenting. AWARD OF BID FOR GOLF COURSE TURF VACUUM Mr. Johnson recommended the bid be awarded to Skyland Equipment with the lowest bid of $4,200. Mrs. Stofik made a motion to award the bid as recom- mended. Mr. Loffredo second the motion and it passed unanimously. The meeting recessed for 10 minutes and reconvened at 9:10 p.m. DISCUSSION ON GOLF COURSE CONSULTANT Mr. Johnson stated no additional quotations were received since the last meeting. Mr. Loffredo suggested evaluating the course In 3 months and If course Is not Improved to recommend the Village Manager employ another Superintendent. Mr. Johnson recommended evaluating In 30 days. He would prepare a report on plans for the course to present at the next meeting. The report would be available to the membership. Dr. Butler recommended the reestablishment of the Greens Committee as a better alternative to hiring a consultant. Upon inquiry from Mrs. Kirby and Mr. Loffredo, Mr. Johnson responded that a Country Club Manager had been hired. He would provide copies of his resume to the Council. Mrs. Kirby requested copies of resumes of any applicants. RESOLUTION RECOMMENDING THE NOMINATION OF 26 HOMES AS A THEM- ATIC RESOURCE GROUP TO BE ADDED TO THE NATIONAL REGISTER OF HISTORIC PLACES After reading by title by Mr. Johnson, Mrs. Stofik explained that the Historic Preservation Board with a state grant has prepared a nomination of 26 homes built during the 1925 to 1926 development. The nomination will proceed through the County Historic Preservation Board to the State Board and Federal Review Board. This is the largest such nomination offered In Dade County. There Is no restriction placed on the home owner. Mr. Loffredo made a motion to adopt the Resolution. Dr. Butler second the motion and It passed unanimously. The Resolution was entitled: RESOLUTION NO. 831-88. DISCUSSION WITH PROCEEDING WITH PLANS FOR GOLF CART BARN Mr. Loffredo requested the item be postponed. He briefly explained his 2 phase proposal. **Essentially the proposal Includes demolishing either the Cart Barn or the Pro Shop so that they are closer together and building a new Snack Shack with easy access on separate sides for golfers and swimmers. His plan would provide an aesthetically pleasing view of the course from both the Barn and the Snack Shack. He plans to present proposals at the next Council meeting and will have an artist's drawings. The proposal will be presented to the Club Advisory Board for Its comments. Mrs. Stofik also wished to make recommendations on rebuilding the facility In the same location and requested 2 weeks to prepare her proposal. Dr. Butler made a motion to table the Item as requested by the Council members. Mrs. Stofik second the motion. Mr. Johnson stated he would Investigate some temporary repair of the Barn to accommodate any delays In rebuilding. He advised that any proposal should Include sufficient room for a maintenance area. 4-1 a� m m cd 3 )a a caa) m.c o .0 o ,0 P .0 Cs. •rl 4i r - a) o .0 el U H a) = • b U i• 7 cd Ri o a) b0 00bb CO ri r�1 .---•rl if) m a• LH a) •r -I O U cd • 00 a) p+i a) •rl 0 .G 3 1v+Ja) a)co 0 0) 0 • +� cd 0 2 a) b0 a U 0 + G an -1 U 0) o a) 1J .4' r -I H C/) • aJ 0 O m oa U 4 44 a) o 0 sa a1 cd a) 4u,0 �+ +j a) cd )-a a a) � a) p.41 4- 41 o u O sa $4 4r1 •rl o .N IT ua +- m ac •x ac The motion to table passed unanimously. Joyce Pettis, 1201 N.E. 102nd Street, suggested moving the cart barn to the north vacant lot. Bill Griffith, 865 N.E. 97th Street, suggested the Council use the past recommendations presented by the U.S.G.A. and was concerned that the Council was tabling discussion on the golf course.. Bill Baxter, 10626 N.E. 10th Court, expressed concern about the range area and direction of the range. Mr. Loffredo requested to be excused from the meeting at 9:55 p.m. APPROVAL OF BLOCK PARTY POLICY Mr. Johnson presented the new policy. Dr. Butler made a motion to approve the guidelines as presented by the Manager. Mrs. Stofik second the motion and it passed unanimously. VILLAGE MANAGER'S REPORT COUNTRY CLUB FINANCIAL REPORT Mr. Johnson reported the year to date revenue Is $172,316 compared to $159,671 last year. The net Income for the same period Is $23,939 compared to $62,263. The net Income for year to date Is $23,939 compared to $62,263 for the same reporting period last year. COUNTRY CLUB MEMBERSHIP REPORT Membership Is 1,455 compared to 1,401 last year. INVESTMENT REPORT The Interest rate Is 6.80% and 6.76% which is less than previous month. Mr. Johnson reported he had received resignations from 7 employees of the Club Including the Manager, Food Director, and Catering Director with an effective date of May 1. He also presented plans for Red Ribbon Day. Mrs. Kirby requested red lights be purchased for 96th St. and used for this activity and the Christmas holiday. Mr. Johnson advised he would do so. ANNOUNCEMENTS As noted on the agenda. COUNCIL COMMENTS Mrs. Stofik encouraged residents to attend the Historic Homes Tour and commented on the Council's concern about the golf course. Dr. Butler commended the Club Manager, Food Director, and Catering Director for their successful management of the Club and extended best wishes to them. Mrs. Kirby requested a special meeting of the Council to discuss the budget, retirement of the Chief of Police, the golf course and generally the state of the Village. Mayor Canton commended the management team at the Club. He also commended the Mayor's Task Force for organizing a special event, Miami Shores Pride, Involving the three local elementary schools. He has met with the County regarding a code enforcement sweep of the areas outside the southern and western boundaries of the Village. He encouraged residents to attend the Mayor's Task Force Public Hearing on the street closure plan. PUBLIC COMMENTS Edward Harrigan, 260 N.E. 99th Street, commented on the amount of time spent discussing Club matters and suggested leasing the Club would provide more time to discuss other problems. Seth Bramson, 330 N.E. 96th Street, stated working with the Council had been a pleasure. He dscribed a recent altercation involving himself and a guest at the Club. The meeting adjourned at 10:25 p.m. ATTEST: Elly F. Johnson Village Manager BY: Aria Clayton Deputy Village Clerk `pero C ayor