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04-05-1988 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING APRIL 5, 1988 The regular meeting of the Miami Shores Village Council was held on Tuesday, April 5, 1988, at Village Hall commencing at 7:30 p.m. with the following members present: Vice Mayor Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Absent Mayor Spero Canton Also present Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney In the absence of Mayor Canton, Vice Mayor Loffredo conducted the meeting. The meeting began with Rev. John Rice, Miami Shores Presbyterian Church, giving the Invocation followed by the Pledge of Allegiance. Vice Mayor Loffredo announced April was "Keep Dade Beau- tiful" Month In Miami Shores. He then presented certifi- cates of merit to members of the Miami Shores Swim Team. Council members were presented swim team caps making them offical members of the team. MINUTES a. Regular Council Meeting 3/15/88. Dr. Butler made a motion to approve the minutes as written. Mrs. Stofik second the motion and It passed unanimously. Receipt Acknowledged: b. Downtown Revitalization Board 3/16/88 Vice Mayor Loffredo commended the Board for its excellent meeting however he felt the Project Manager's time could be better spent In other areas than looking for office space. c. Planning & Zoning Board 3/23/88 PLANNING AND ZONING BOARD ITEM a. Approval of Reroof with Wood Shakes, Item *2, Minutes of 3/23/88 Frank LuBien, Building and Zoning Director, stated this was a request for a reroof with the same material as on the existing structure. As this was a non -conforming roof a variance was required. Mrs. Stofik made a motion to uphold the decision of the Planning & Zoning Board which was to approve the variance for wood shakes. Dr. Butler second the motion and it passed unanimously. awarding the bid to Sea Bee Construction with the lowest bid of $79,750. There will be a 6 ft. base and 5 ft. wide paths. The remaining budgeted $3,236 will be used on a per unit basis to repair the paths around i4 green. Completion of the entire protect was more than what was budgeted. The protect will begin the first of May. Vice Mayor Loffredo expressed concern that the bid amount did not Include the entire protect and that the Country Club Advisory Board meeting minutes have not indicated which holes were being done. Mr. Johnson replied that holes 4, 5, 6, 7, 8, 11, and 13 were not being done and funds for these may be proposed In next year's budget. Vice Mayor Loffredo requested a legal opinion stating he had represented one of the principals of the Construction firm 4-5 years ago and questioned his ability to vote on the bid. Mr. Fann advised there was no problem. Dr. Butler made a motion to award the bid to Sea Bee Construction In the amount of $79,750 to include cart paths and tennis court parking lots. Mrs. Stofik second the motion and it passed unanimously. DISCUSSION ON GOLF COURSE CONSULTANT Mr. Johnson stated 4 turfgrass consultants were con- tacted but only 1 quotation from Ralph White of Turfgrass Management Consultants Inc. In the amount of $2,000 had been received. Dr. Butler made a motion to table the Item until the next meeting. Mrs. Stofik second the motion. The motion failed by a 2/2 vote with Vice Mayor Loffredo and Mrs. Kirby dissenting. Mrs. Kirby questioned the current superintendent's Judgement In the care of the course and stated she would not support the hiring of a consultant at this time. **Minutes amended meeting of 4/19/88 to read: Mrs. Kirby asked that the Superintendent be removed. Vice Mayor Loffredo questioned the hiring of a consultant without any local experience. Mr. Johnson advised of the difficulty of finding a consultant qualified to do both consultation and establishment of procedures for maintenance and operation. He stated Mr. White had local experience. Dr. Butler again moved to table the Item until the next meeting to allow for more proposals. Mrs. Stofik second the motion and It passed by a 3/1 vote with Mrs. Kirby dissenting. RESOLUTION DESIGNATING 96TH STREET AS SHORELAND BOULEVARD Mr. Johnson read the Resolution to designate 96th Street from N.W. 2nd Avenue to Biscayne Bay as Shoreland Blvd. Mrs. Stofik requested the words "Pioneer Days" be changed to read "early development" and subsequently made a motion to adopt the Resolution with this change. Mrs. Kirby second the motion and it passed unanimously. The Resolution being entitled: Resolution No. 830-88. PETITION FOR BLOCK PARTY - 10TH PLACE AT 105TH & 107TH STREET Deborah Seigler, 10603 N.E. 10th Place, requested Council approval for a block party to be hosted by residents on 10th Place for Sunday, April 24. An estimated 100 people would be involved. A petition with signatures of all but three residents on 10th Place was provided to the Council. Mr. Fann recommended the Council establish a uniform policy if It decided to permit block parties for organized as well as nonorganlzed groups. This policy should Include consultation with the Village Manager and the Police Department. Dr. Butler recommended requests Include consultation with Public Works for use of barricades, 100% written confirmation from residents whose street would be blocked, consultation with the Police Department, no commercial sales or fund raising, and no crossing of Intersections. Mr. Johnson advised he would develop procedures and present at the next meeting If the Council approved the concept. Vice Mayor Loffredo suggested hiring at least one off duty police officer for the party proposed. Mrs. Seigler stated there were two police officers who lived on the block and she would discuss this with them. Mrs. Kirby made a motion to establish a policy for neighborhood block parties with appropriate criteria and to approve the request for the proposed block party. Mrs. Stofik second the motion and it passed unanimously. AWARD OF BID FOR PUBLIC RELATIONS FOR MIAMI SHORES VILLAGE Mr. Johnson advised that the top three firms presenting the lowest bids were well qualified. He recommended awarding the bid to Susan Newman, Inc. of Miami with the lowest bid of $14,380 for 12 months. Letters have been sent requesting donations and approximately $1,000 to $2,000 has already been received. Matching funds from private donations will be 50% ($7,190) for the program. The contract with the awarded company will have this stipulation. Mrs. Stofik requested information and a presentation on the program submitted by Ms. Newman. Mr. Johnson suggested tabling the Item until the next meeting and he would have copies of her bid package and specifications for the bid delivered to Counclimembers. Mrs. Kirby stated she would not endorse such a program when free publicity was available but not utilized. Dr. Butler made a motion to table the Issue until the next meeting to allow for more Information. Mrs. Stofik second the motion and It passed unanimously. AWARD OF BID FOR GOLF CART PATHS AND TENNIS COURT PARKING LOT Mr. Johnson announced 5 blds were received and presented to the Country Club Advisory Board. He recommended Mr. Johnson advised that the Resolution would be sent to Metro Dade for approval. DISCUSSION ON PROCEEDING WITH PLANS FOR GOLF CART BARN Mr. Johnson presented comments received on the proposed golf cart building Vice Mayor Loffredo identified the pool and men's locker room as also In a state of deterioration and advised he would prepare a proposal to Incorporate a regional approach to the renovation of the area. His proposal would ultimately Include demolishing the Pro Shop, repairing the cart barn and would probably require great costs In the next few years. Although he commended Mr. Johnson for the efficient current plans, he was concerned about the aesthetics of Its location and design. He requested the Council wait for a few weeks until after his proposal was presented before proceeding with this Item. Mr. Johnson emphasized the cart barn was In critical need of construction, plans were endorsed by the Golf Pro, and any renovation to the pool would be an expense under another budget. Mrs. Kirby was not happy with the proposed cart building extension, suggested relocating the Pro Shop and encouraged others to submit proposals. She felt comments made by the Golf Pro on this Issue would not be objective as he would be stating what the Village Manager wanted him to say. Mrs. Stoflk and Dr. Butler expressed concern over pro- longing a decision. The general census of the Council was to wait until the alternate proposal was presented before proceeding further. ANNOUNCEMENTS As noted on the agenda. Vice Mayor Loffredo announced a Public Hearing sponsored by the Mayor's Task Force on the street closure plan scheduled for April 21 at 7:30 p.m. at the C. Lawton McCall Community Center. COUNCIL COMMENTS Mrs. Stofik announced the Board of Realtors had been helpful In addressing the Council's concerns about misrepre- sentation In advertising In its November and March newsletters. Mrs. Kirby stated she would continue to express her concerns about communication with the Village Manager at Council meetings as this was the the public forum for Councllmembers to openly discuss their opinions. Vice Mayor Loffredo commended Mrs. Stofik on the real - tor Issue. He also commended the Mayor's Task Force on Its work with the street closure plan and encouraged residents to attend the April 21 public hearing. The meeting adjourned at 8:50 p.m. ATTEST: Elly F. Johnson Village Manager BY: Aria Clayton Deputy Village Clerk