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03-15-1988 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING MARCH 15, 1988 The regular meeting of the Miami Shores Village Council was held on Tuesday, March 15, 1988, at Village Hall commencing at 7:30 p.m. with the following members present: Mayor Spero Canton Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Also present Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Mr. Harold Davenport, Miami Shores Community Church, giving the invocation followed by the Pledge of Allegiance. MINUTES a. Regular Council Meeting 3/1/88. Mrs. motion to approve the minutes as written. Mr. second the motion and It passed unanimously. b. Special Council Meeting 3/3/88. Mrs. motion to approve the minutes as written. Dr. the motion and it passed unanimously. Receipt c. d. e. f. g. Stofik made a Loffredo Stofik made a Butler second Acknowledged: Code Enforcement Board 3/3/88 Downtown Revitalization Board 2/17/88 Recreation Advisory Board 2/8/88 Planning & Zoning Board (Completed Minutes) 2/25/88 Planning & Zoning Board 3/10/88 PLANNING AND ZONING BOARD ITEM a. Approval of Plans for FAA Building, Item *3, Minutes of 3/10/88. Frank LuBien, Building and Zoning Director, Introduced George Spill's, Architect for Barry University, who presented drawings of the proposed FAA Building. Color, materials and character of the new building will be the same as the Andreas Building and located on the opposite side of the library. The L-shaped building will house classrooms, TV studio, telecommunications department, computer labs and offices. Upon inquiry from the Council, he explained detailed landscaping plans have not been presented to the Board, the location of the satellite dish antenna Is not known, and If the antenna Is not approved It will have no Impact on the building. Timothy Czerniec, Vice President of Business Affairs, stated negotiations are still underway with the Federal Aviation Administration to determine if an uplink/downlink configuration Is necessary. If it Is necessary, It will be brought through channels to the Council. In planning for an Increase In the University's population, It has petitioned for a pedlstrian crossing light at approximately 113th Street on North Miami Avenue.. Mrs. Stofik made a motion to uphold the decision of the Planning and Zoning Board and approve the plan. Mr. Loffredo second the motion and commended Barry University for bringing the program to the Village. Elspeth Jensen, 2 N.W. 111th Street, requested the sidewalk in front of her home be repaired due the digging up of the parkway area by the University's trucks. Dr. Butler recommended the motion Include the approval of the Site Pian subject to presentation of detailed landscaping plans. Both Mrs. Stofik and Mr. Loffredo agreed to the amendment. The motion as amended passed unanimously. APPOINTMENT TO THE FINE ARTS COMMISSION Mr. Johnson advised there Is one vacancy for a 3 year term. Applications were received from Michael Beck, Richard Howard, and Beryl Solia. Mrs. Kirby excused herself from the meeting. Voting was as follows: Mr. Loffredo Mrs. Stofik Dr. Butler Mayor Canton - Ms. Sol la - Mr. Beck - Ms. Solla - Mr. Beck As the vote was a tie, It was determined to vote again upon the return of Mrs. Kirby. APPOINTMENT TO THE DOWNTOWN REVITALIZATION BOARD Mr. Johnson advised there are two vacancies, both for 4 year terms. Appllcatlons were received from Todd Johnson, Janice Jurist, Bruce Keller, Boris Moroz, and David Pena. Mrs. Jurist, Mr. Keller, and Mr. Pena spoke before the Council. The voting was as follows: Mr. Loffredo - Mr. Moroz & Mr. Johnson Mrs. Stofik - Mr. Keller & Mr. Johnson Dr. Butler - Mr. Keller & Mr. Johnson Mayor Canton - Mr. Keller & Mr. Johnson Mr. Keller was appointed to a term and Mr. Johnson was reappointed to a term. APPOINTMENT TO THE COUNTRY CLUB ADVISORY BOARD Mr. Johnson advised there was one vacancy for the term to expire In September 1988. Appllcatlons were received from Michael Boyle, Joseph Gardner, Amy Lehman, and David Pena. Mrs. Lehman and Mr. Boyle spoke before the Council. Mrs Kirby returned to the meeting. The voting was as follows: Mr. Loffredo - Mrs. Lehman Mrs. Stofik - Mrs. Lehman Dr. Butler - Mr. Boyle Mrs. Kirby - Mrs. Lehman Mayor Canton - Mr. Boyle Mrs. Lehman was appointed to the unexpired term. Mr. Loffredo and Mayor Canton commended all the applicants and encouraged those not appointed to reapply. Appointment to the Fine Arts Commission resumed with voting as follows: Mr. Loffredo - Mrs. Solla Mrs. Stofik - Mr. Beck Dr. Butler - Mrs. Sola Mrs. Kirby - Mr. Beck Mayor Canton - Mr. Beck Mr. Beck was appointed to the 3 year term. REPORT ON ELECTION RESULTS Mr. Johnson announced 66.81% of the registered voters voted on the March 8 Special Election regarding the pension contribution and general obligation bond Issue. The results on each Issue were as follows: Pension Contribution Bond Issue Yes 1188 Yes 1362 No 1639 No 1629 Total 2827 Total 2991 Mr. Loffredo made a motion to adopt the Resolution declaring the results of the election. Mrs. Stofik second the motion and it passed unanimously. The Resolution being entitled: RESOLUTION NO. 829-88 A RESOLUTION DECLARING THE RESULTS OF THE ELECTION HELD ON MARCH 8, 1988, WITH REFERENCE TO PENSION CONTRIBUTIONS AND GENERAL OBLIGATION BOND ISSUE. DISCUSSION ON MIAMI SHORES THEATER REFERENDUM RESULTS DISCUSSION ON EXECUTING THE OPTION ON THE THEATER SUB LEASE The two agenda Items were related and discussed to- gether. Mayor Canton announced an ad hoc committee composed of Don McIntosh, Bob Stobs, Jack Rengstl, Kevin O'Connor, Bob Lodge and Bruce Keller would study the business aspects of the theater Issue. The committee would act Independently of the Council and would present alternatives to the Council by May 1st. Bruce Keller, member of the committee, stated the group requested Ideas and would study viable alternatives. He hoped to see the public and free enterprise work together. Mr. Loffredo recommended the group present a short list of alternatives rather than one alternative. He stressed the urgency of the study as the option on the theater lease expires May 25 and suggested the committee present their study by April 8 rather than May 1. He recommended Interested parties have an opportunity to tour the structure and requested the Manager provide some financing proposals. Mrs. Kirby encouraged others to participate on the committee and to contact the Manager with Ideas. She emphasized the need to have these meetings open to the public and requested information on what mechanical tools were available to obtain additional funding. She wants to exercise the lease option If the ad hoc committee Is unable to provide alternatives prior to the May 25 deadline. Mrs. Stofik commended the caliber of membership on the committee and recognized that both sides of the Issue were represented. She urged prompt response due the lease option deadline and requested a definitive plan be in place before exercising the option. Dr. Butler requested all committees Identify their membership and sign their literature. Mayor Canton emphasized the need for a plan before an alternative Is put In place. Under public comments, Joseph Lodge, 390 N.E. 102nd St., questioned the need for a mandated time for the committee to respond to the Council as the Issue has been a problem for many years. Charles Cassini, 361 N.E. 97th Street, expressed concern that the committee should move as rapidly as possible. Mayor Canton advised that committee members had agreed May 1 was a fair date to respond. CODE ENFORCEMENT PROGRAM PLAN Mrs. Stofik discussed her meeting with the Code Enforcement Board to study the effectivenes of the program. Three specific suggestions were made: Forming a work group to develop a guide for the program; requesting staff provide the work group with statistics on cases, average time of compliance In the last five years, and the number of citations Issued; and allowing the group to make recommendations for presentation to the Council In time for the '89 fiscal year budget. Prior to taking any action to add personnel, the group requested waiting until their recommendations were presented to the Council. Cost estimates for additional personnel through the current fiscal year were provided by the Manager. Mr. Loffredo made a motion to appoint Mayor Canton and Mrs. Stofik to the work group, for the Planning and Zoning Board and Code Enforcement Board each to select two other members, and for any additional members to be decided by the work group. Mrs. Stofik second the motion and It passed unanimously. DISCUSSION ON ESTIMATES FOR WIDENING FRONT ENTRANCE OF CLUB Mr. Johnson advised estimates for expanding the front gate of the Club and the balance of the cost for finishing the south gate area was $5,829. As there was a balance of $1,500 on the original contract the total amount needed was $4,329. There Is enough in the capital budget to complete the protect. The plans include a 40 ft. opening on both front entrances areas to the Club with the same type gate as now installed and a 24 ft. wide sliding gate at the south parking lot with a fence to be Installed in the remaining area. He further stated the first year Landscaping plan included Spanish Bayonet however the Beautification Advisory Committee requested this be changed to low -to -the -ground bougainvillea. The back area along 10th Ave. will be sodded and landscaped. Additional landscaping plans will be presented to the Council If monies are still available. He would present a worksheet on the actual costs vs. the protected costs of the entire project at a later date. Mrs. Kirby identified visibility problems with the trees in the area of the entrance. Mrs. Stofik requested the valet parking signs on the fence be removed. Dr. Butler made a motion to approve $4,329 for comple- tion of the protect as described. Mr. Loffredo second the motion and it passed unanimously. WAIVER OF BID FOR GOLF COURSE EQUIPMENT Upon inquiry from Council, Mr. Johnson stated the cost for a Coremaster aerifer (Demo Unit) and for a tractor to pull the aerifer was under the budgeted amount for both. Mrs. Kirby made a motion to waive normal bid procedures and purchase the aerifer from Turf & Ag Sales In the amount of $8,700 and the tractor from Skyland Equipment, Inc. in the amount of $7,751.40 as recommended by the Manager. Mrs. Stofik second the motion and it passed unanimously. VILLAGE MANAGER'S REPORT COUNTRY CLUB FINANCIAL REPORT Mr. Johnson reported total net operating revenue for month to date is $189,991 compared to $155,068 last year. Net income month to date is $23,470 compared to $29,853 last year. Year to date Is a negative $3,672 compared to a profit of $32,804 last year. MEMBERSHIP REPORT Membership Is currently 1,434 compared to 1,347 a year ago. Mrs. Stofik requested a review of membership categories before dues were scheduled. Mr. Johnson advised he would set up a meeting with Mrs. Stofik; Gail Macdonald, Finance Director; and a representative from the Club Advisory Board to review this. As a marketing tool, Mr. Loffredo suggested giving a free tennis membership or one at a slight surcharge with the golf membership. INVESTMENT REPORT Interest rates are still declining. The Village Is averaging 6.80% compared to 7.03% last month. HOTEL MEMBERSHIP FOR THE PALM BAY HOTEL Mr. Johnson presented a proposed hotel membership to the Club for The Palm Bay Hotel. Mrs. Stoflk Identified differences with this proposal and the last hotel membership agreement signed with the Jockey Club. She made a motion to approve a hotel membership for The Palm Bay Club In accordance with the same agreement as the Jockey Club. Dr. Butler second the motion and it passed unanimously. Mr. Johnson stated he has been In contact with four firms regarding a consultant for the golf course. He hopes to have a report for the next Council meeting. ANNOUNCEMENTS As noted on the agenda. COUNCIL COMMENTS Mrs. Stoflk congratulated the Downtown Revitalization Board and Miami Shores Elementary School PTA on a successful Sunfest. Dr. Butler Invited residents to attend the "Taste of the Shores". Mr. Loffredo commended Bobbi Scott and her committee, the Miami Shores Elementary School PTA, volunteers, and the Public Works Department for the SunFest. He thanked voters for not being apathetic on Election Day. Mrs. Kirby stated she was a member of the Red Ribbon Committee and requested the Manager contact the two Dade Partners Schools for any assistance they may need during the week's activities. Red Ribbon Week Is May 9th to 15th and Red Ribbon Day is May 11th. She announced the tree lights on 96th Street were ceremoniously turned on prior to the Council meeting. Lights were be on from sundown to midnight. She requested 96th St. also be named Shoreland Blvd. with the street sign to be replaced with one having both names. She also requested a sign on 1-95 stating the next exit Is Miami Shores. Mayor Canton commented he had met again with County Code Enforcement people who state the County will do a sweep of the western boundary of the Village. He Is meeting in two weeks with Northeast municipalities to set up rules and regu- lations. He also expressed concern about distribution of election literature promoting misinformation about the Issues. Mrs. Kirby left the meeting at 9:20 p.m. Betty Phoenix, 790 N.E. 91st Street, stated the election results indicated the residents do not want to spend tax dollars on the theater. Charles Cassini stated election misinformation should be addressed and viewed the theater purchase as an Investment In the future. Edward Harrigan, 260 N.E. 99th Street, Identified false representations In the theater grant proposal. Franklin Grau, 857 N.E. 95th Street, stated the theater bond Issue brought the theater problem before the public and inquired about the return of the $15,000 check from Mr. Konover. Mr. Loffredo advised that he had spoken with Mr. Konover's attorney and the check would be returned. Edgar Bundy, 269 N.E. 100th Street, questioned the Information presented in the application for the theater grant and information received from The Main Street Commission In Tallahassee on what was required In the application. Dr. Butler requested groups sign literature when dis- tributed to residents. John Kirby, 11 N.W. 97th Street, recommended putting the Issue behind us and encouraged everyone to work together towards a positive resolution of the problem. The meeting adjourned at 9:50 p.m. ATTEST: Elly F. Johnson Village Manager Aria Clayton Deputy Village Clerk • • if ,201 ! • pe' • 'anton��� May. Vice Mayor for